Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels. Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position :
Key Responsibility areas are as follows:
Key Result Area (KRA) 1: Responsible to lead and manage the process of developing detail implementation plan of WfW project, operational processes, budget for field level implementation; and execute project deliverables
Indicator for success: Ensure the WfW project annual plans and budgets finalized and approved; manage the plan if necessary. Ensure WfW Project Design Document is to a high quality standard and approved by DFAT Ensure the WfW project implementation plan is developed, coordinated with relevant CDP team including WASH & ECCD Advisor; and approved before implementation starts. Define and ensure the achivement of timely and quality project deliverables, meaning that all project deliverables that is not assigned to any other project team members will be under PM responsibility, including deliverables of any other additional budget to WfW project .Quality narrative and financial reporting in a timely manner
KRA 2: Ensures development of M&E framework of WfW project to support comprehensive and quality monitoring of the project performance at community, partner and country level following corporate guideline of YPII and donor agencies.
Indicators for success: Ensure the M&E framework for WfW project is in place including indicators identification before implementation starts. Develop Project Monitoring and Evaluation Plan as well as Monitoring Implementation System to generate information for monitoring and management decisions. Collaborate with CDP MER Coordinator in providing project framework to be recorded in MER system. Collaborate with CDP MER Coordinator to monitor the progress of the project and advise adjustments as necessary to ensure the successful completion of the project . Oversee the preparation and timely submission of annual activity-based project report and budgets as well as monthly and quarterly program and financial reports, including report of any other additional budget to WfW project
KRA 3: Responsible for overseeing and ensuring project implementation; Providing technical assitant to WfW project staff, GoI, and implementation partners; Trouble shooting project problems and Identifying and implementing creative solutions to ensure smooth implementation
Indicators for success: Ensure project activities comply with the policies and regulations. Lead and motivate the project implementation workforces for the WfW and Provide capacity building for competent ones by planning and supervising the deliverables of reports, training and motivating of project staff. Coordinate closely with project staff, GoI, and implementation partners to identify operational constrained through monitoring visits and required support channelled from internal and external environment as required. Ensure at least 95% burn rate of annual project budget is monitored in a consistent manner throughout the year. For potential underspending and delays (or other potential risks), demonstrate good communication with CDP Program Manager and ANO with clear reasons and work collaboratively to find solutions, including managing of any other additional budget to WfW project
KRA 4: Establishes organizational learning from WfW project experience/evaluation, contribute to the development of project concept paper and assisting in identifying potential funding source to support achieving organizational target
Indicators for success: Establish the Organizational learning protocol for projects by specifying the roles and responsibility and deliverables of the project team; learning from the project is incorporated in the specified decision making process for new project or strategy
Contribute to Project concept notes preparation and finalization;
KRA 5: Ensure YPII’s access to the donors’ community and relevant government authorities by representing and advocating YPII’s program/ projects’ objectives; establishing and maintaining networks at national and regional level to support incorporating global standard and learning into the projects
Indicators for success: Be the main contact point for the field staf and also for the donor and stakeholders in the field. Coordinate process of Identify issues for advocacy from the WfW project; advocacy processes and protocols designed in consultation with concerned program advisors and program manager, and ensured approval from program director/country director. Identify the government offices that YPII has access offices for collaboration and promoting its agenda.
Accountabilities
Accountability of WfW Project Manager in Quality Programing, Project Planning, Design, and Development; Project Management, Advocacy and Influencing are described at five key responsibility areas.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI )
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work. Participates actively in capacity building and learning event on Safeguarding Children and Young People and Gender Equality and Inclusion. Submits required documentation (reports, checklists, action plans) to implement policy, standards, and approach on Safeguarding and GESI. Understands and puts into practice the responsibilities under Safeguarding and GESI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
KEY RELATIONSHIPS
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
Internal Contact:
Position | Reasons for contact | Level (high, medium, low) |
Grants Manager
| Donor reports and Project budget preparation in line with donor’s requirement | High |
Program Development Manager | Exploring fund raising opportunities on specific areas for expansion or continuation of projects in line with CSP objectives | Medium |
Program Director | Coordination for project implemented in in line with Country Strategy and Organization’s values | Medium |
CDP Program Manager | Coordination of project implementation objectives in line with and contribute to Program objectives | High |
Program Advisors | Solicit technical support in overcoming program design level constrains in the project implementation | Medium |
Country Finance Manager | Approval of project budgets and modification of the same | Low |
HR & OD | Project staffing, technical support on performance management of direct report and project staff, project staff capacity building. | Low |
External Contact:
Position | Reasons for contact | Level (high, medium, low) |
Donor agencies | Establishing and maintaining liaison//network related to projects | High |
Govt. authorities | Advocating projects issues and maintaining liaison for securing directives toward implementation of projects as required | High |
Other development organizations including partner organization | For collaboration and partnership on specific project/ issues | Medium |
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
- Degree in Public Health, Social Sciences, Development Studies or other relevant field with 5-7 years’ experience in any development works with demonstrated in project managerial skill.
- Expertise issue: Water, Sanitation and Hygiene (WASH), Gender Equality and Social Inclusion, Climate Resilience.
- Minimum of 3 years experienced working in coordination with Government agencies/offices, NGOs, and INGOs within the area of humanitarian and community development.
- Understanding Plan: Understands the role of Plan and context in which Plan works (proficient)
- Leadership: Cultivates an environment where people are confident to take the initiative, be innovative and learn new ways of working (proficient)
- Communicates effectively: Adopts an appropriate communication style when communicating with the whole range of colleagues, partners, Children and communities; exhibits active listening and effective feedback; ability to clearly and convincingly express thoughts and ideas in written and verbal form (proficient)
- Management:
Manage resources (staff, budgets and work) to deliver results to agreed
quality standards; able to apply planning-leading-organizing-
controlling skills (proficient) - Positive team style: Adopts a team style which adds value to work and reinforces good working practices
- Child protection awareness: Demonstrates an understanding about the Child Protection Policy and compliance, applies the possible protection measures within the scope of job, and provides inputs for strengthening child protection measures. (knowledgeable)
- Project management: Ability to assess – plan- negotiate-organize- monitor-evaluate measure the success of project (proficient)
- Development management: Understanding of and ability to serve as development catalyst and practitioner given the country public health issues and Plan mandate (proficient)
- Networking and collaboration: Establishes good relationships with stakeholders , works cooperatively with other units, maintains networks outside the organization (proficient)
- Facilitation Skills: Effectively handles discussions with a focus on both groups and individuals to enrich participant’s understanding of particular subjects or solutions, understand s process and can diagnose group needs and incentives (proficient)
- Advocacy skill: Ability to devise strategies, take actions and propose solutions to influence decision-making at the local and national level to create positive change for people and their environment (specific to domestic violence and human rights aspects)- proficient
- Negotiation skills: Effectively handles partnership elements like contracts/ MOUs, effectively sorts-out mutual expectations among partners ( including donor), influence positively stakeholders towards a common goal (proficient)
- Risk Management and conflict management: Understand /can assess potential risks while handling resources. Can assess effectively environmental hazards/political situation and develop alternative strategies (risk mitigation strategies)
- Staff management and development: Ability and skills to managing staff at work and their training & development (proficient)
We are open and accountable We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
- Typical office environment in Kupang, with frequent travels to the field and more extensively during emergency response.
- Medium contact: Occasional interaction with children
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
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