ICRC to Indonesia and Timor-Leste is looking for Finance & Administration Manager

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC also endeavours to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles. Established in 1863, the ICRC is at the origin of the Geneva Conventions and the International Red Cross and Red Crescent Movement. Please visit http://www.icrc.org for more information.

Vacancy Notice 

The ICRC Regional Delegation in Jakarta seeks to fill the following position:

 

Finance and Administration Manager

(Resident Position, Jakarta-based)

 

Role Purposes

The Finance and Administration Manager is responsible for the integrity of financial and analytical accounting to the ICRC Regional Delegation in Jakarta. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel.

Accountabilities and Responsibilities

Functional Responsibilities (70%)

• Supervises the accounts department and preparation of the annual budget/monthly forecast and risk reporting, cost-control and analysis of budget deviations.
• Ensures compliance with statutory reporting requirements and regularly assesses the financial situation (including treasury) of the Regional Delegation.
• Act as adviser, trainer and coach on all financial or economic matters for the teams running humanitarian projects.
• Is responsible for drawing up contingency measures to respond to critical changes in the operating context.
• Interprets institutional guidelines and policies in light of the local context, sees to it that these are strictly implemented and monitored, ensuring compliance with ethical standards and mitigating financial risks.
• Acts as co-signatory and finance interface for both authorities and commercial parties (suppliers, banks, etc.)
• Contributes with reliable forecasts and budget data to managerial decision-making on tactical (current fiscal year) and strategic (next fiscal year) matters.
• Oversees day-to-day financial management and maintenance of offices and residential premises; maintains an appropriate security set-up, including safe accommodation for all mobile staff.
• Contributes to Risk Assessment analysis, focusing on risks related to real estate and finance.  Implements and monitors risk-mitigation measures in his/her area of responsibility, in close liaison with technical departments.
• Leads and initiates measures to reduce energy consumption and implements “gap-closing” measures for the Regional Delegation and identified in the Sustainability Assessment.

  

Support to Timor-Leste Office (20%)

• Provides technical supervision of Finance & Administration.
• Ensures that the office in Timor-Leste is having all the relevant administrative guidelines and provides relevant support and coaching.
• Ensures that all administrative and financial procedures are properly established and followed.
• Coordinates and ensures regular onsite support visits within his team, and also personally does support visits (at least one per year).
• Ensures proper follow up of visits through reporting.
• Remote follow up of expenditures.
• Checks accounting documents on a monthly basis.

Support to Welcome and Premises unit (10%)

Oversees the management and the implementation of Welcome services (staff travel, residence permits and visa issuances) and Premises (office management).

Requirements

Background and Experience

• University degree in business administration, finance/accounting or human resources, or hospitality management.
• Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) an asset.
• 6 years confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling.
• At least 1 year ICRC field experience for internal candidate.
• Fluent command of English, written and spoken.
• Experience in an international working environment, abroad or with an international organization/development agency.
• Computer literacy.

 

Interested and qualified persons with the required experience are invited to submit their application in English with a cover letter and a detailed CV to the Human Resources Department at the following email address dja_hr_services@icrc.org with the subject FAM.

 

Please note that only shortlisted candidates will be contacted.

Deadline to submit application: 16 October 2022

Starting date: ASAP