Project Description
Tetra Tech was awarded the USAID Sustainable Energy for Indonesia's Advancing Resilience (SINAR) project from January 2021 to January 20265. SINAR seeks to advance Indonesia's development goals in expanding reliable and equitable energy services necessary for sustainable development and inclusive economic growth. To achieve this goal, SINAR will focus on the following areas: 1) Accelerating deployment of advanced energy technologies, 2) Improving performance of energy utilities, 3) Applying procurement best practices, and 4) Establishing an institutional framework and capacity for energy sector transformation. By achieving this goal, USAID will contribute to Indonesia’s Sustainable Development Goals and 2020-2024 National Medium Term Development Plan.
Tetra Tech has established a project office in Jakarta. All full- time staff, including the Operations Director, are based in the Jakarta field office. Operations functions are shared between the field office and Tetra Tech’s home office in Arlington, Virginia USA. The Operations Director reports to the Chief of Party.
Position Summary & Job Purpose:
SINAR is recruiting for a resident post of Operational Director to oversee and supervise all operations/administrative functions in the field office, coordinate preparation, approval and reporting with key persons responsible in the home office, and serve as point of contact for technical program managers and the Chief of Party. design, develop, lead, and implement project operations strategy for SINAR project. This position will lead the SINAR operation team (Finance, Human Resources, Administration, IT, Contracts & Grants, and Procurements), forging strong relationship with senior management, strategic planning, the home office team of project operations, contracts, finance and HR, and monitoring to ensure compliance to SINAR and Tetra Tech standards and requirements. operation plan.
Position responsibilities:
• Manage all operational aspects of the project and supervise the heads of all operations functions in the field officestaff, ensuring coordination, efficiency and high quality services to internal clients (field and home office management).
• Oversee all local recruitment, hiring, onboarding, and remuneration in coordination with the home office human resources team.
• Develop and enforce project specific guidance based on corporate policies and USAID regulations on office operations, procurement, finance, travel, health safety and security among others.
• Lead all procurement of goods and services including drafting solicitation documents, conducting market research and competitor analysis, preparing evaluation memos, preparing contract requisition forms, negotiating budgets with subcontractors and other actions required, working with the home office to obtain USAID approval as needed.
• Liaise with USAID, subcontractors, and vendors on all operational and logistical matters, ensuring compliance with USAID and Tetra Tech requirements.
• Oversee all project financial matters including develop, maintain, monitor or review project budgets, budget forecasts, financial trackers, financial reports, accounts payable vouchers, subcontractor, consultant and client invoices for accuracy, compliance with home office finance guidelines and US Government financial management regulation and to identify risks and mitigate cost overruns
• Participate in and respond to the US government during audits and financial reviews, lead the implementation of changes as identified.
• Manage corporate registration and ensure tax filings to remain in compliance with Indonesian local laws.
• Ensure detailed inventories of the project funded assets are maintained and prepare regular reports for USAID in accordance with US Government and home office guidelines.
• Lead the tTraining of field office local staff, consultants and subcontractors on required home office and US Government regulations, policies, and procedures.
• Support the senior management in the design, development and implementation of the Work Plan, terms of reference with Government of Indonesia counterparts, and preparation of annual “hand over” of technical assistance outputs requested by the client.
• Work with the home office to ensure that all contractual deliverables are submitted according to specified schedule, following up with USAID until acceptance
• Monitor the progress of technical reports, presentations and other project deliverables from preparation to acceptance, including those prepared by SINAR project staff, independent consultants and subcontractors. MWill make sure the deliverables developed under its Objectives meet SINAR Performance Standards and s Tetra Tech’s expectation of the Quality Assurance Surveillance Plan.
Essential KSA’s required (experience, skills, education, certification, etc.):
• Bachelor’s degree in a relevant field such business administration, finance, or international development
• Minimum of 15 years managing operations on a USAID funded project
• Knowledge of the USAID rules and regulations
• Demonstrated knowledge, skills, and/or experiences in finance, budgeting, human resources and procurement.
• Supervisory experience on USAID projects specifically managing project operations and supervising senior finance, contracts and procurement, HR and administration a team of cooperating country national staff
• Prior experience working as a director of operations resident advisor on a USAID project
• Experience working in post conflict countries
• A proven record of strong administrative and organizational skills, decision-making building consensus, personnel management leadership, interpersonal skills.
• Proven ability to handle multiple complex tasks in a fast-paced, deadline-oriented environment, identifying and implementing improvements in coordination, efficiency and effectiveness
• Excellent leadership skills including strategic thinking, problem solving, decision-making, oral and written communications, ability to motivate and collaborate with others to achieve team goals
• Fluency in English (reading, writing and presentation skills)
• Excellent communication writing and presentation skills, able. Able to communicate complex processes information and deliver verbal and written messages, development of guidance documents, process flow diagrams, and other tools to ensure consistency effectively. including being a strong writer and articulate speaker
• Good analytical and problem-solving skills, and the development/refinement of guidance documents, process flow diagrams, and other tools to ensure consistency.
Valued but not required KSA’s:
• Masters Degree in relevant discipline
• Indonesian national
• Familiarity with USAID personnel in finance, contracts and program office procedures and practices for quality control, including monitoring.
• Completed relevant training from USAID, Tetra Tech or other established USAID contractors.
• Grants-Under-Contract management experience
• Prior experience working large USAID projects during start up and close out phases on energy sector reforms projects
Line management responsibility:
• Contracts and Grants Manager
• Finance Manager
• Human Resource and General Administration (HRGA) Manager
• IT Specialist
Physical demands & work environment:
• Office setting, limited domestic travel to project sites, occasional international travel to US for training
How to apply:
Tetra Tech was awarded the USAID Sustainable Energy for Indonesia's Advancing Resilience (SINAR) project from January 2021 to January 20265. SINAR seeks to advance Indonesia's development goals in expanding reliable and equitable energy services necessary for sustainable development and inclusive economic growth. To achieve this goal, SINAR will focus on the following areas: 1) Accelerating deployment of advanced energy technologies, 2) Improving performance of energy utilities, 3) Applying procurement best practices, and 4) Establishing an institutional framework and capacity for energy sector transformation. By achieving this goal, USAID will contribute to Indonesia’s Sustainable Development Goals and 2020-2024 National Medium Term Development Plan.
Tetra Tech has established a project office in Jakarta. All full- time staff, including the Operations Director, are based in the Jakarta field office. Operations functions are shared between the field office and Tetra Tech’s home office in Arlington, Virginia USA. The Operations Director reports to the Chief of Party.
Position Summary & Job Purpose:
SINAR is recruiting for a resident post of Operational Director to oversee and supervise all operations/administrative functions in the field office, coordinate preparation, approval and reporting with key persons responsible in the home office, and serve as point of contact for technical program managers and the Chief of Party. design, develop, lead, and implement project operations strategy for SINAR project. This position will lead the SINAR operation team (Finance, Human Resources, Administration, IT, Contracts & Grants, and Procurements), forging strong relationship with senior management, strategic planning, the home office team of project operations, contracts, finance and HR, and monitoring to ensure compliance to SINAR and Tetra Tech standards and requirements. operation plan.
Position responsibilities:
• Manage all operational aspects of the project and supervise the heads of all operations functions in the field officestaff, ensuring coordination, efficiency and high quality services to internal clients (field and home office management).
• Oversee all local recruitment, hiring, onboarding, and remuneration in coordination with the home office human resources team.
• Develop and enforce project specific guidance based on corporate policies and USAID regulations on office operations, procurement, finance, travel, health safety and security among others.
• Lead all procurement of goods and services including drafting solicitation documents, conducting market research and competitor analysis, preparing evaluation memos, preparing contract requisition forms, negotiating budgets with subcontractors and other actions required, working with the home office to obtain USAID approval as needed.
• Liaise with USAID, subcontractors, and vendors on all operational and logistical matters, ensuring compliance with USAID and Tetra Tech requirements.
• Oversee all project financial matters including develop, maintain, monitor or review project budgets, budget forecasts, financial trackers, financial reports, accounts payable vouchers, subcontractor, consultant and client invoices for accuracy, compliance with home office finance guidelines and US Government financial management regulation and to identify risks and mitigate cost overruns
• Participate in and respond to the US government during audits and financial reviews, lead the implementation of changes as identified.
• Manage corporate registration and ensure tax filings to remain in compliance with Indonesian local laws.
• Ensure detailed inventories of the project funded assets are maintained and prepare regular reports for USAID in accordance with US Government and home office guidelines.
• Lead the tTraining of field office local staff, consultants and subcontractors on required home office and US Government regulations, policies, and procedures.
• Support the senior management in the design, development and implementation of the Work Plan, terms of reference with Government of Indonesia counterparts, and preparation of annual “hand over” of technical assistance outputs requested by the client.
• Work with the home office to ensure that all contractual deliverables are submitted according to specified schedule, following up with USAID until acceptance
• Monitor the progress of technical reports, presentations and other project deliverables from preparation to acceptance, including those prepared by SINAR project staff, independent consultants and subcontractors. MWill make sure the deliverables developed under its Objectives meet SINAR Performance Standards and s Tetra Tech’s expectation of the Quality Assurance Surveillance Plan.
Essential KSA’s required (experience, skills, education, certification, etc.):
• Bachelor’s degree in a relevant field such business administration, finance, or international development
• Minimum of 15 years managing operations on a USAID funded project
• Knowledge of the USAID rules and regulations
• Demonstrated knowledge, skills, and/or experiences in finance, budgeting, human resources and procurement.
• Supervisory experience on USAID projects specifically managing project operations and supervising senior finance, contracts and procurement, HR and administration a team of cooperating country national staff
• Prior experience working as a director of operations resident advisor on a USAID project
• Experience working in post conflict countries
• A proven record of strong administrative and organizational skills, decision-making building consensus, personnel management leadership, interpersonal skills.
• Proven ability to handle multiple complex tasks in a fast-paced, deadline-oriented environment, identifying and implementing improvements in coordination, efficiency and effectiveness
• Excellent leadership skills including strategic thinking, problem solving, decision-making, oral and written communications, ability to motivate and collaborate with others to achieve team goals
• Fluency in English (reading, writing and presentation skills)
• Excellent communication writing and presentation skills, able. Able to communicate complex processes information and deliver verbal and written messages, development of guidance documents, process flow diagrams, and other tools to ensure consistency effectively. including being a strong writer and articulate speaker
• Good analytical and problem-solving skills, and the development/refinement of guidance documents, process flow diagrams, and other tools to ensure consistency.
Valued but not required KSA’s:
• Masters Degree in relevant discipline
• Indonesian national
• Familiarity with USAID personnel in finance, contracts and program office procedures and practices for quality control, including monitoring.
• Completed relevant training from USAID, Tetra Tech or other established USAID contractors.
• Grants-Under-Contract management experience
• Prior experience working large USAID projects during start up and close out phases on energy sector reforms projects
Line management responsibility:
• Contracts and Grants Manager
• Finance Manager
• Human Resource and General Administration (HRGA) Manager
• IT Specialist
Physical demands & work environment:
• Office setting, limited domestic travel to project sites, occasional international travel to US for training
Interested applicants should apply to Operation
Director - Indonesia - Tetra Tech Careers (selectminds.com) or Operation
Director - Indonesia | Devex. This position remains open until filled.
About Tetra Tech:
Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion dollar company with local, client-focused delivery in more than 400 locations around the world. We are leading with science to provide sustainable and resilient solutions for our clients.
At
Tetra Tech, we provide a collaborative environment that supports
individual performance, innovation, and creativity. We are proud to
offer competitive compensation and benefits. Learn more by visiting http://www.tetratech.
For more information on our company, please visit our website at www.tetratech.com.
We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employers. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.
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