Chemonics International Inc. a leading international consulting firm,seeks experienced, long-term, full-time position of an *Administrative Assistant for a project funded by the U.S. Agency for International Development (USAID), Indonesia Marine and Climate Support (IMACS). *This project aims to support the Government of Indonesia in improving the sustained management of marine ecosystems by providing technical support for key marine activities with the Ministry ofMarine Affairs and Fisheries (MMAF), local communities, and the private sector.
*Specific requirements*
The IMACS administrative assistant will have the primary responsibility of assisting with all project administrative tasks and functions. The job responsibilities include, but are not limited to, the following:
§ Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultants
§ Maintain transport booking arrangement for project staffs including checking weekly vehicle log book
§ Provide minor translation as requested by technical staff
§ Fulfill office management duties including, answering phones, photocopying, faxing, etc
§ Maintain and stock office supplies and process supply orders from Office Manager
§ Label and maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
§ Provide administrative support to the Office Manager, Chief of Party and other task leaders
§ Prepare reports of meetings convened or attended by project management
§ Assist Office Manager in hosting project visitors and arranging meeting details
§ Answer inquires and supply available project information from other Chemonics projects, USAID staff and other development projects as necessary
§ Assist Operations Manager in sending monthly expenditure reports and back-ups to Chemonics home office
§ Fulfill other administrative functions as required
*Specific requirements*
The IMACS administrative assistant will have the primary responsibility of assisting with all project administrative tasks and functions. The job responsibilities include, but are not limited to, the following:
§ Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultants
§ Maintain transport booking arrangement for project staffs including checking weekly vehicle log book
§ Provide minor translation as requested by technical staff
§ Fulfill office management duties including, answering phones, photocopying, faxing, etc
§ Maintain and stock office supplies and process supply orders from Office Manager
§ Label and maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
§ Provide administrative support to the Office Manager, Chief of Party and other task leaders
§ Prepare reports of meetings convened or attended by project management
§ Assist Office Manager in hosting project visitors and arranging meeting details
§ Answer inquires and supply available project information from other Chemonics projects, USAID staff and other development projects as necessary
§ Assist Operations Manager in sending monthly expenditure reports and back-ups to Chemonics home office
§ Fulfill other administrative functions as required
Reporting
The Administrative Assistant reports directly to the Office Manager. He/She will prepare regular oral and written progress reports that demonstrate the status of project activities toward expected results, as well as other reports as required.
Qualifications
· At least 3-5 years of administrative management experience, preferably with large-scale international projects
· Successful experience working in a diverse, fast-paced environment
· Excellent computer and typing skills including Microsoft Word, Excel, Outlook exchange email system, and desktop publishing software such as Adobe, Photoshop, and other similar programs.
· Versed in office administration duties including faxing, photocopying, answering phones, arranging meetings
· Bachelor degree or 5 years administrative experience required
· Fluency in English and Bahasa Indonesian required
The Administrative Assistant reports directly to the Office Manager. He/She will prepare regular oral and written progress reports that demonstrate the status of project activities toward expected results, as well as other reports as required.
Qualifications
· At least 3-5 years of administrative management experience, preferably with large-scale international projects
· Successful experience working in a diverse, fast-paced environment
· Excellent computer and typing skills including Microsoft Word, Excel, Outlook exchange email system, and desktop publishing software such as Adobe, Photoshop, and other similar programs.
· Versed in office administration duties including faxing, photocopying, answering phones, arranging meetings
· Bachelor degree or 5 years administrative experience required
· Fluency in English and Bahasa Indonesian required
Time Frame
This long-term, full-time position is available immediately with an annual approved level of effort of no more than 260 days for each project year. The employment agreement will be renewed on an annual basis following a positive performance evaluation. The IMACS project began on December 17, 2010 and ends on September 29, 2014.
Interested applicants are requested to send a cover letter and resume (references will not be contacted prior the interview) to IMACSproject@gmail.com as soon as possible but no later than June 5, 2010.
Please indicate the preferred position in the subject line or your application and CV will be ignored. Only strongest candidates will be contacted and no telephone inquiries, please.
Chemonics International (www.chemonics.com) was founded in 1975 and is one of the largest U.S. consulting firms providing expertise in developing and emerging-market countries for initiatives financed by the U.S. Agency for International Development.
This long-term, full-time position is available immediately with an annual approved level of effort of no more than 260 days for each project year. The employment agreement will be renewed on an annual basis following a positive performance evaluation. The IMACS project began on December 17, 2010 and ends on September 29, 2014.
Interested applicants are requested to send a cover letter and resume (references will not be contacted prior the interview) to IMACSproject@gmail.com as soon as possible but no later than June 5, 2010.
Please indicate the preferred position in the subject line or your application and CV will be ignored. Only strongest candidates will be contacted and no telephone inquiries, please.
Chemonics International (www.chemonics.com) was founded in 1975 and is one of the largest U.S. consulting firms providing expertise in developing and emerging-market countries for initiatives financed by the U.S. Agency for International Development.
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