Administrative Assistant

CIDA - SILE/LLD Project – Administrative Assistant – (2 positions)

One for Makassar Office

One for Surabaya Office

The Project Supporting Islamic Leadership in Indonesia (SILE)/ Local Leadership for Development (LLD), funded by the Canadian International Development Agency (CIDA) and executed by a Canadian consultant firm, is to build the capacity of UIN Makassar and IAIN-Surabaya in their outreach functions with local communities, and the Ministry of Religious Affairs to effectively integrate democratic governance practices in their strategies, programs and budgets to support university-based outreach.

Based in and reporting to the Project Officer (PO) in Makassar or in Surabaya the Administrative Assistant will have as key responsibilities to:

· Establishand maintain efficient administrative systems including filing, reporting, IT

· Coordinate with the Office Administrator in Jakarta the application of project procedures for administrative, logistic, procurement and financial matters

· Maintain good working relationships with project

partners (UIN/IAIN faculty members and staff and Project Implementation Committee-PIC) and Project team members and consultants

· Provide administrative and logistic support for organization of capacity development activities inside and outside of Indonesia such as training, scholarships, exposure visits, courses and for other project initiatives (studies, assessments, missions)

· Provide administrative and logistic support (reports, transportation, ticket, hotel reservations) to project technical specialists/consultants (Canadian and Indonesian)

· Finalize, duplicate and distributeproject reports and other documents

· Ensure proper maintenance of project equipment, computers, office, vehicle and follow Project Procedures for procurement of goods and services

· Manage petty cash and assist the PO in preparing financial reports (monthly, quarterly and annually) in close consultation with Jakarta Accounting Manager

Qualifications

· Sarjana (S1) in related field

· At least 10 years of experience in similar type of job

· Experience with donors financed project

· Excellent knowledge of Word, Excel, Power Point, Access

· Basic accounting knowledge

· Experience in working in university environment and in higher education an asset

· Ability to work in team and with different levels of partners and consultants

· Good communications skills

· Very good command of spoken and written English

· Local candidate are strongly encouraged to apply

Interested candidates should submit by e-mail (jobs.sile.lld@gmail.com) a letter of interest in English highlighting their relevant qualifications and indicating the subject line : Administrative Assistant and specify if for Makassar or Surabaya and include as an attachment a CV in English. Candidates can only apply to one location (Makassar or Surabaya).

The closing date for application is one week after the date of advertisement. Please note that only candidates selected for interviews will be contacted. If after 4 weeks there is no communication with the applicant, it means that a candidate has already been selected.