The Project Supporting Islamic Leadership in Indonesia (SILE)/Local Leadership for Development (LLD), funded by the Canadian International Development Agency (CIDA) and executed by a Canadian Consulting firm, is to build the capacity of a) selected State Islamic University (UIN) and State Islamic Institute (IAIN) in their outreach functions with local communities, and b) the Ministry of Religious Affairs to effectively integrate democratic governance practices in their strategies, programs and budgets to support university-based community outreach.
The secretary will report to the Office Administrator (OA) and work in the Jakarta Project office. The key responsibilities will be:
· Provide secretarial support to Team Leader and logistic services (travel, hotel accommodation) to Project and short term technical advisors/consultants
· Ensure finalization (typing, formatting, photocopying) of project Annual, Quarterly Reports and Annual Work Plans
· Provide support to Office Administrator in organizing capacity development activities (work sessions, courses, seminars, exposure tours, scholarships)
· Organize meetings and appointments with partners, other Ministries, other projects and donors in Jakarta and maintain monthly mission calendar
· Keep good working relationship and contacts with Makassar and Surabaya offices
· Maintain effective and efficient communications and computer office system
· Organize for receipt and delivery of project documents and for provision of office supplies and maintenance of office space, furniture, equipment and car
· Welcome and assist visitors at the SILE/LLD office at MORA and follow-up on their requests (appointments, information, etc.)
Qualifications
· Sarjana (S1)
· At least 7 years of experience in secretarial and office work
· Strong knowledge of MS office (Word, Excel, Power Point, Access) and in report presentation and production
· Familiar with working in the context of projects and preferably in the higher education sector
· Previous experience working with Canadian projects an asset
· Strong Indonesian language communication and a very good command of spoken and written English
· Ability to work well with team of different background and culture
Interested candidates should submit by e-mail (jobs.sile.lld@gmail.com) a letter of interest in English highlighting their relevant qualifications with the subject line : Secretary, and attach an English language CV.
The closing date for application is one (1) week after the date of advertisement. Please note that only candidates selected for interviews will be contacted. If after 4 weeks of the closing date there are no communication with the applicant, this means that one candidate has been selected.
The secretary will report to the Office Administrator (OA) and work in the Jakarta Project office. The key responsibilities will be:
· Provide secretarial support to Team Leader and logistic services (travel, hotel accommodation) to Project and short term technical advisors/consultants
· Ensure finalization (typing, formatting, photocopying) of project Annual, Quarterly Reports and Annual Work Plans
· Provide support to Office Administrator in organizing capacity development activities (work sessions, courses, seminars, exposure tours, scholarships)
· Organize meetings and appointments with partners, other Ministries, other projects and donors in Jakarta and maintain monthly mission calendar
· Keep good working relationship and contacts with Makassar and Surabaya offices
· Maintain effective and efficient communications and computer office system
· Organize for receipt and delivery of project documents and for provision of office supplies and maintenance of office space, furniture, equipment and car
· Welcome and assist visitors at the SILE/LLD office at MORA and follow-up on their requests (appointments, information, etc.)
Qualifications
· Sarjana (S1)
· At least 7 years of experience in secretarial and office work
· Strong knowledge of MS office (Word, Excel, Power Point, Access) and in report presentation and production
· Familiar with working in the context of projects and preferably in the higher education sector
· Previous experience working with Canadian projects an asset
· Strong Indonesian language communication and a very good command of spoken and written English
· Ability to work well with team of different background and culture
Interested candidates should submit by e-mail (jobs.sile.lld@gmail.com) a letter of interest in English highlighting their relevant qualifications with the subject line : Secretary, and attach an English language CV.
The closing date for application is one (1) week after the date of advertisement. Please note that only candidates selected for interviews will be contacted. If after 4 weeks of the closing date there are no communication with the applicant, this means that one candidate has been selected.
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