UNOPS helps its partners in the United Nations system meet the world’s needs for building peace, recovering from disaster, and creating sustainable development. UNOPS is known for its ability to implement complex projects in all types of environments around the globe. In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:
This is a local position and is open to all nationals of the duty station or individuals with valid work permit.
Vacancy Details
Vacancy Code; VA/2011/APO/IDPC/ICA/170
Post Title; Finance Officer
Post Level; Local Individual Contractor Agreement (LICA-5)
Org Unit Indonesia Project Center (IDPC)
Duty Station; Jakarta, INDONESIA
Duration; 12 months, with possibility of extension subject to availability of funds
Closing Date; 18 May 2011
Background
The UNOPS Indonesia Project Centre (IDPC) was established to better support, develop and oversee the UNOPS portfolio of projects in Indonesia and to ensure that synergies between projects are effectively developed.
The IDPC plays a critical role in ensuring quality services to UNOPS partners that meet stringent requirements of speed, efficiency and cost-effectiveness. It is also responsible for liaising with government counterparts, donors, and UN Agencies. The IDPC delivered a large scale education and health infrastructure reconstruction project on behalf of United Nations Children’s Fund following the December 2004 tsunami and March 2005 earthquake in Aceh and Nias Island. At present IDPC manages the design and renovation of specialized health facilities in partnership with the Ministry of Health and World Health Organization funded by the European Union. In addition, IDPC was requested by the Faculty of Public Health at the University of Indonesia to serve as Sub-Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) grant in connection with procurement of laboratory equipment and renovations at laboratories and hospital wards. IDPC is poised to expand its range of management services, with an emphasis on enhancing client capacities in the environment and climate change adaptation arena.
To ensure the synergies between projects and administration are effective developed, the need for a solid National Finance officer is recognized for ensuring effective and transparent utilization of financial resources and integrity of financial service, support to Finance Unit and assist administration and project staff on financial matters.
Duties and Responsibilities
The Finance Officer will be stationed in Jakarta. S/He will report to the Project Manager in Jakarta.
Duties
The Finance Officer’s responsibility will mainly focus on managing budgets, making payments, accounting of the expenditure and financial monitoring & reporting. The incumbent will work closely under the supervision of Project Manager. Within the delegated authority, the Finance Officer will be responsible to, but not limited to, the following functions:
I) Budget Monitoring, Control and Reporting
Collaborate with the supervisor to prepare the budget plan for submission to the Regional Office.
Assist in the review and monitoring of expenditures against the budget. Bring to the attention of the supervisor any problem or discrepancy that warrants further review.
Assist in the maintenance of the budget database by verifying and inputting approved budgets.
Review and adjust expenditures/obligations against the approved budgets.
Prepare operational budget for the isolation room development project in accordance with UNOPS regulations, rules and budgetary guidelines.
Review for reasonableness and process ‘Requests for Funds’ from approved PIP budget bearing in mind the budget submissions and allotments for their respective operational budgets.
Play an active role in the preparation of the PIP taking a lead in finalizing the budget for submission to WHO as the Contracting Authority.
Prepare periodic budget revisions in light of changing expenditure patterns.
Prepare monthly bank reconciliation and replenishment requests for submission to Regional Office (APO).
Prepare monthly, quarterly, six-monthly and/or yearly reports to track budget, expenditures and balance in formats as determined by UNOPS, WHO as Contracting Authority, and/or EU. Put in place adequate internal controls and ensure compliance to these internal control mechanisms.
Identify weaknesses in UNOPS financial management systems and recommend appropriate controls to strengthen processes and procedures to mitigate risk.
II) Treasury
Examine payment requests for completeness prior to processing as follows: ensure that documentation is complete and all information concerning the payment has been supplied; proper accounting codes used; certification of services rendered written on the payment document and duly signed by authorized officials payment to sub-contractors in compliance with terms and condition of agreement.
Review and confirm appropriateness of operational transactions process through the interpretation and determination of applicable regulation, rules, i.e disbursement within authorized limits, payroll, contractual agreements, payments to supplier, travel claim, etc.
Review and confirm validity of charges by verifying authorized amount and ensure availability of budget and funds.
Maintenance and control of petty cash and prepared report or replenishment
Prepare payroll registration and process monthly payroll.
Maintain liaison with the local bank to obtain day- to-day information on rates of exchange interest rates, changes in procedures and bank regulation, etc.
Undertake monthly bank reconciliation. Liaise and resolves with the bank any discrepancies found in the reconciliation.
Prepare cash flow projections and analyses cash requirements of the project.
Verify payments to all vendors in a timely and orderly manner bearing in mind UNOPS financial rules and regulations.
Pay particular attention and ensure the timely processing of payments due to contractors once the ‘completeness’ of their interim certificates is verified and found to be satisfactory. Whenever possible curtail the turn around time for processing contractors’ payments to the extent that improvement on ‘turn around time’ of payments to contractors should be institutionalized as a ‘performance indicator’.
III) Accounting
Prepare vouchers and ensure completeness of supporting documentation, accuracy and correctness of accounts codes charges and input transaction in the computerized accounting and finance system.
Analyze reports investigate and prepare adjustment required.
Communicate with colleagues/clients in the areas requiring verification, correction, additional information, etc to improve quality of output and/or account submission and increase knowledge base in the process.
Carry out periodic review of PO balances and undertake necessary corrective actions.
Oversee the timely and proper processing and inputting of expenditure data into Atlas thus reflecting real time delivery on the project.
Ensure periodic replenishment and whenever necessary ‘Special Replenishments’ of local Bank Accounts are prepared on a timely basis thus putting in place a system that would engender a regular and sustainable flow of funds to sustain project activities.
Ensure timely preparation and maintenance of accounting records and financial statements in accordance with UNOPS financial rules and regulations.
Lead the reconciliation of project expenditure reports to check for consistency and whenever necessary take remedial action to correct irreconcilable variations in figures and transactions.
Institutionalize quality control by reviewing, analyzing and reconciling project accounts.
IV) Others
Prepare draft documents for internal & external audit and respond to audit queries & observations.
Perform duties of the Verifying Officer in accordance with UNOPS FRRs.
Any other duty as requested by the Project Centre Manager and the Regional Financial Management Officer.
The personnel is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Required Selection Criteria
UNOPS Core Values/Competencies
Sound knowledge in the field of financial management of UN/UNOPS.
Ability to quickly respond to the needs of the client within the permissible financial rules and regulations of UNOPS.
Knowledge of Atlas is a requirement.
Ability to work under difficult conditions.
Dynamic and creative, using innovative approaches to overcome locally generated challenges. Demonstrated behavior of professional and personal ethics, transparency and openness; Proven ability as self-starting team player, able to take appropriate initiatives to further team interests.
Integrity.
Professionalism.
Respect for diversity.
Creativity and innovation.
Commitment to continuous Learning.
Accountability.
Planning and organization skills.
Results orientation.
Excellent interpersonal and communication skills.
Teamwork skills.
Strong service and client orientation.
Technological awareness.
Functional Competencies
Knowledge Management and Learning
Shares knowledge and experience.
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
Ability to perform a wide range of specialized administrative and financial tasks, including screening project documentation, analysis and assessment of projects, projects data entering, preparation of budgets and revisions, provision of information.
Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems.
Knowledge of project management.
Ability to work with accuracy under pressure and with minimum supervision.
Fluency in written and oral English required. Knowledge of second UN working language desirable.
Education/Experience/Language
Advance University degree in accounting, finance or other related field. Additional years of relevant work experience, preferably in combination with a relevant bachelor’s degree, may substitute for the requirement for a master’s degree.
Understanding of IFRS/IPSAS/IAS/GAAP desirable.
Minimum 2 years of relevant work experience in project accounting and financial reporting in a computerised environment. Additional 4 years of relevant work experience will be required for those with a Bachelor’s degree.
Previous work experience with UNOPS or any other UN organ’s financial rules & regulations is an asset.
Very good understanding of double entry accounting and preparation of financial statements.
This is a local position and is open to all nationals of the duty station or individuals with valid work permit.
Vacancy Details
Vacancy Code; VA/2011/APO/IDPC/ICA/170
Post Title; Finance Officer
Post Level; Local Individual Contractor Agreement (LICA-5)
Org Unit Indonesia Project Center (IDPC)
Duty Station; Jakarta, INDONESIA
Duration; 12 months, with possibility of extension subject to availability of funds
Closing Date; 18 May 2011
Background
The UNOPS Indonesia Project Centre (IDPC) was established to better support, develop and oversee the UNOPS portfolio of projects in Indonesia and to ensure that synergies between projects are effectively developed.
The IDPC plays a critical role in ensuring quality services to UNOPS partners that meet stringent requirements of speed, efficiency and cost-effectiveness. It is also responsible for liaising with government counterparts, donors, and UN Agencies. The IDPC delivered a large scale education and health infrastructure reconstruction project on behalf of United Nations Children’s Fund following the December 2004 tsunami and March 2005 earthquake in Aceh and Nias Island. At present IDPC manages the design and renovation of specialized health facilities in partnership with the Ministry of Health and World Health Organization funded by the European Union. In addition, IDPC was requested by the Faculty of Public Health at the University of Indonesia to serve as Sub-Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) grant in connection with procurement of laboratory equipment and renovations at laboratories and hospital wards. IDPC is poised to expand its range of management services, with an emphasis on enhancing client capacities in the environment and climate change adaptation arena.
To ensure the synergies between projects and administration are effective developed, the need for a solid National Finance officer is recognized for ensuring effective and transparent utilization of financial resources and integrity of financial service, support to Finance Unit and assist administration and project staff on financial matters.
Duties and Responsibilities
The Finance Officer will be stationed in Jakarta. S/He will report to the Project Manager in Jakarta.
Duties
The Finance Officer’s responsibility will mainly focus on managing budgets, making payments, accounting of the expenditure and financial monitoring & reporting. The incumbent will work closely under the supervision of Project Manager. Within the delegated authority, the Finance Officer will be responsible to, but not limited to, the following functions:
I) Budget Monitoring, Control and Reporting
Collaborate with the supervisor to prepare the budget plan for submission to the Regional Office.
Assist in the review and monitoring of expenditures against the budget. Bring to the attention of the supervisor any problem or discrepancy that warrants further review.
Assist in the maintenance of the budget database by verifying and inputting approved budgets.
Review and adjust expenditures/obligations against the approved budgets.
Prepare operational budget for the isolation room development project in accordance with UNOPS regulations, rules and budgetary guidelines.
Review for reasonableness and process ‘Requests for Funds’ from approved PIP budget bearing in mind the budget submissions and allotments for their respective operational budgets.
Play an active role in the preparation of the PIP taking a lead in finalizing the budget for submission to WHO as the Contracting Authority.
Prepare periodic budget revisions in light of changing expenditure patterns.
Prepare monthly bank reconciliation and replenishment requests for submission to Regional Office (APO).
Prepare monthly, quarterly, six-monthly and/or yearly reports to track budget, expenditures and balance in formats as determined by UNOPS, WHO as Contracting Authority, and/or EU. Put in place adequate internal controls and ensure compliance to these internal control mechanisms.
Identify weaknesses in UNOPS financial management systems and recommend appropriate controls to strengthen processes and procedures to mitigate risk.
II) Treasury
Examine payment requests for completeness prior to processing as follows: ensure that documentation is complete and all information concerning the payment has been supplied; proper accounting codes used; certification of services rendered written on the payment document and duly signed by authorized officials payment to sub-contractors in compliance with terms and condition of agreement.
Review and confirm appropriateness of operational transactions process through the interpretation and determination of applicable regulation, rules, i.e disbursement within authorized limits, payroll, contractual agreements, payments to supplier, travel claim, etc.
Review and confirm validity of charges by verifying authorized amount and ensure availability of budget and funds.
Maintenance and control of petty cash and prepared report or replenishment
Prepare payroll registration and process monthly payroll.
Maintain liaison with the local bank to obtain day- to-day information on rates of exchange interest rates, changes in procedures and bank regulation, etc.
Undertake monthly bank reconciliation. Liaise and resolves with the bank any discrepancies found in the reconciliation.
Prepare cash flow projections and analyses cash requirements of the project.
Verify payments to all vendors in a timely and orderly manner bearing in mind UNOPS financial rules and regulations.
Pay particular attention and ensure the timely processing of payments due to contractors once the ‘completeness’ of their interim certificates is verified and found to be satisfactory. Whenever possible curtail the turn around time for processing contractors’ payments to the extent that improvement on ‘turn around time’ of payments to contractors should be institutionalized as a ‘performance indicator’.
III) Accounting
Prepare vouchers and ensure completeness of supporting documentation, accuracy and correctness of accounts codes charges and input transaction in the computerized accounting and finance system.
Analyze reports investigate and prepare adjustment required.
Communicate with colleagues/clients in the areas requiring verification, correction, additional information, etc to improve quality of output and/or account submission and increase knowledge base in the process.
Carry out periodic review of PO balances and undertake necessary corrective actions.
Oversee the timely and proper processing and inputting of expenditure data into Atlas thus reflecting real time delivery on the project.
Ensure periodic replenishment and whenever necessary ‘Special Replenishments’ of local Bank Accounts are prepared on a timely basis thus putting in place a system that would engender a regular and sustainable flow of funds to sustain project activities.
Ensure timely preparation and maintenance of accounting records and financial statements in accordance with UNOPS financial rules and regulations.
Lead the reconciliation of project expenditure reports to check for consistency and whenever necessary take remedial action to correct irreconcilable variations in figures and transactions.
Institutionalize quality control by reviewing, analyzing and reconciling project accounts.
IV) Others
Prepare draft documents for internal & external audit and respond to audit queries & observations.
Perform duties of the Verifying Officer in accordance with UNOPS FRRs.
Any other duty as requested by the Project Centre Manager and the Regional Financial Management Officer.
The personnel is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Required Selection Criteria
UNOPS Core Values/Competencies
Sound knowledge in the field of financial management of UN/UNOPS.
Ability to quickly respond to the needs of the client within the permissible financial rules and regulations of UNOPS.
Knowledge of Atlas is a requirement.
Ability to work under difficult conditions.
Dynamic and creative, using innovative approaches to overcome locally generated challenges. Demonstrated behavior of professional and personal ethics, transparency and openness; Proven ability as self-starting team player, able to take appropriate initiatives to further team interests.
Integrity.
Professionalism.
Respect for diversity.
Creativity and innovation.
Commitment to continuous Learning.
Accountability.
Planning and organization skills.
Results orientation.
Excellent interpersonal and communication skills.
Teamwork skills.
Strong service and client orientation.
Technological awareness.
Functional Competencies
Knowledge Management and Learning
Shares knowledge and experience.
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
Ability to perform a wide range of specialized administrative and financial tasks, including screening project documentation, analysis and assessment of projects, projects data entering, preparation of budgets and revisions, provision of information.
Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems.
Knowledge of project management.
Ability to work with accuracy under pressure and with minimum supervision.
Fluency in written and oral English required. Knowledge of second UN working language desirable.
Education/Experience/Language
Advance University degree in accounting, finance or other related field. Additional years of relevant work experience, preferably in combination with a relevant bachelor’s degree, may substitute for the requirement for a master’s degree.
Understanding of IFRS/IPSAS/IAS/GAAP desirable.
Minimum 2 years of relevant work experience in project accounting and financial reporting in a computerised environment. Additional 4 years of relevant work experience will be required for those with a Bachelor’s degree.
Previous work experience with UNOPS or any other UN organ’s financial rules & regulations is an asset.
Very good understanding of double entry accounting and preparation of financial statements.
Submission of Applications
Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on our website), via e-mail to vacanciesbkk@unops.org . Kindly indicate the vacancy number and the post title in the subject line when applying by email.
Additional Considerations
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply. For more information on UNOPS, please visit the UNOPS website at www.unops.org.
Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on our website), via e-mail to vacanciesbkk@unops.org . Kindly indicate the vacancy number and the post title in the subject line when applying by email.
Additional Considerations
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply. For more information on UNOPS, please visit the UNOPS website at www.unops.org.
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