Location : Jakarta, INDONESIA
Application Deadline : 26-May-11
Additional Category Poverty Reduction
Type of Contract : Other
Post Level : Other
Languages Required : English
Duration of Initial Contract : 4 months
Background
I. Organizational Context
As one of the steps in the Government of Indonesia’s Roadmap to Accelerate Achievement of the MDGs in Indonesia, local governments will prepare sub national action plans for the MDGs (Rencana Aksi Daerah, or RAD) and these will be used as a reference for provincial and district/city governments to accelerate MDG achievement. In order to ensure an effective development process for the RAD-MDGs, Bappenas intends to establish a National MDG Secretariat. The Secretariat will be responsible for providing assistance to local governments and developing guidelines for the development of RAD-MDGs and the monitoring, evaluation and reporting of MDGs achievement.
The Secretariat is also envisioned to support the implementation of the Roadmap at the national and sub-national level and facilitate the mobilization of a Multi Donor Fund for MDGs. To realize these plans, the Deputy Minister for Human Resource Development and Cultural Affairs, Ministry of National Development Planning/National Development Planning Agency (Bappenas), in letter no.0802/131/02/2011 dated 09 February 2011, made a request to the UNDP Indonesia Country Office for UNDP’s assistance in financing the National MDG Secretariat for the above activities.
Under the guidance and direct supervision of the Executive Secretary and the Project Officer, IT staff provides support to database maintenance for the MDGs Roadmap at the national and sub-national level, and facilitate to keep the monitoring and reporting data at both the project unit and liaise with the CO Programme Unit. The IT staff promotes a client-oriented approach consistent with UNDP rules and regulations, as well as, in close collaboration with the Bappenas.
As part of UNDP’s commitment to the successful acceleration of MDGs achievement by 2015, UNDP, in cooperation with other development partners and donors, will support the Government of Indonesia as requested. UNDP plans to provide capacity development services to the National MDG Secretariat for the development of RADs and effective monitoring and evaluation as well as intensified continuing support for project management services in UNPDF areas. During the Initial Period (March to August 2011), financial support will be provided through UNDP, while at the same time the MDF will be mobilized to support MDG management activities.
The IT staff is also required to regularly update the data of M&E in Bappenas project for MDGs Roadmap, and support the provincial level to do the same. S/He will work in close collaboration with the Executive Secretary for MDG, the Project Officer, the project team based in Bappenas, and the PRU/CO for any IT and/or database of M&E issues and information delivery.
Duties and Responsibilities
II. Functions / Key Results Expected
Summary of key functions:
Support to implementation of IT systems in the project office
Effective functioning of the hardware and software packages in the project office
Support to networks administration in the project office
Provision of administrative support in the project office
Facilitation of knowledge building and knowledge sharing both at the project and CO levels
1. Supports implementation of IT/database management systems and strategies, focusing on achievement of the following results:
Compliance with corporate information management and technology standards, guidelines and procedures for the technology environment of the CO and project office.
Provision of inputs to the result-oriented Unit workplan.
2. Ensures effective functioning of the CO hardware and software packages, focusing on the achievement of the following results:
Performance of routine technical tasks, including changing of hardware electronic components (disks, memories, network wiring, power sources, etc.) and routine repairs.
Support in the installation of commercial and in-house developed software and related upgrades
Support to users in backing up and restoring their files, as well as in virus detection, removal and prevention.
3. Supports networks administration, focusing on achievement of the following results:
Response to user needs and questions regarding network access.
Assistance in backup and restoration procedures for local drives. Maintenance of backup logs. Assistance in off-site storage of backups.
4. Provides administrative support, focusing on achievement of the following results:
Maintenance of an up-to-date inventory of software and hardware.
Maintenance of a library of IT related reference materials.
Maintenance of the inventory and stock of supplies and spare parts
Provision of IT support to key events.
Maintenance of Unit’s files (soft files) and logs, including to keep updating the data
Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.
Extracting, inputting, copying and filing data from various sources.
6. Ensures facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
Participation and assistance in the organization of training for the CO staff on IT issues.
Contributions to knowledge networks and communities of practice.
III. Impact of Results
The key results have an impact on the overall efficiency of the Country Office including improved business results and client services.
Competencies
IV. Competencies and Critical Success Factors
Corporate Competencies:
Demonstrates commitment to UNDP’s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience and provides helpful advice to others in the office
Development and Operational Effectiveness
Ability to provide basic IT support services
Good administrative skills
Ability to review a variety of data, identify and adjust data discrepancies
Good knowledge of PC/LAN operating systems, Microsoft Windows, corporate ICT security and viral protection systems, knowledge of web applications and network administration, ERP
Ability to work in a team environment.
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates openness to change and ability to manage complexity
Required Skills and Experience
V. Recruitment Qualifications
Application Deadline : 26-May-11
Additional Category Poverty Reduction
Type of Contract : Other
Post Level : Other
Languages Required : English
Duration of Initial Contract : 4 months
Background
I. Organizational Context
As one of the steps in the Government of Indonesia’s Roadmap to Accelerate Achievement of the MDGs in Indonesia, local governments will prepare sub national action plans for the MDGs (Rencana Aksi Daerah, or RAD) and these will be used as a reference for provincial and district/city governments to accelerate MDG achievement. In order to ensure an effective development process for the RAD-MDGs, Bappenas intends to establish a National MDG Secretariat. The Secretariat will be responsible for providing assistance to local governments and developing guidelines for the development of RAD-MDGs and the monitoring, evaluation and reporting of MDGs achievement.
The Secretariat is also envisioned to support the implementation of the Roadmap at the national and sub-national level and facilitate the mobilization of a Multi Donor Fund for MDGs. To realize these plans, the Deputy Minister for Human Resource Development and Cultural Affairs, Ministry of National Development Planning/National Development Planning Agency (Bappenas), in letter no.0802/131/02/2011 dated 09 February 2011, made a request to the UNDP Indonesia Country Office for UNDP’s assistance in financing the National MDG Secretariat for the above activities.
Under the guidance and direct supervision of the Executive Secretary and the Project Officer, IT staff provides support to database maintenance for the MDGs Roadmap at the national and sub-national level, and facilitate to keep the monitoring and reporting data at both the project unit and liaise with the CO Programme Unit. The IT staff promotes a client-oriented approach consistent with UNDP rules and regulations, as well as, in close collaboration with the Bappenas.
As part of UNDP’s commitment to the successful acceleration of MDGs achievement by 2015, UNDP, in cooperation with other development partners and donors, will support the Government of Indonesia as requested. UNDP plans to provide capacity development services to the National MDG Secretariat for the development of RADs and effective monitoring and evaluation as well as intensified continuing support for project management services in UNPDF areas. During the Initial Period (March to August 2011), financial support will be provided through UNDP, while at the same time the MDF will be mobilized to support MDG management activities.
The IT staff is also required to regularly update the data of M&E in Bappenas project for MDGs Roadmap, and support the provincial level to do the same. S/He will work in close collaboration with the Executive Secretary for MDG, the Project Officer, the project team based in Bappenas, and the PRU/CO for any IT and/or database of M&E issues and information delivery.
Duties and Responsibilities
II. Functions / Key Results Expected
Summary of key functions:
Support to implementation of IT systems in the project office
Effective functioning of the hardware and software packages in the project office
Support to networks administration in the project office
Provision of administrative support in the project office
Facilitation of knowledge building and knowledge sharing both at the project and CO levels
1. Supports implementation of IT/database management systems and strategies, focusing on achievement of the following results:
Compliance with corporate information management and technology standards, guidelines and procedures for the technology environment of the CO and project office.
Provision of inputs to the result-oriented Unit workplan.
2. Ensures effective functioning of the CO hardware and software packages, focusing on the achievement of the following results:
Performance of routine technical tasks, including changing of hardware electronic components (disks, memories, network wiring, power sources, etc.) and routine repairs.
Support in the installation of commercial and in-house developed software and related upgrades
Support to users in backing up and restoring their files, as well as in virus detection, removal and prevention.
3. Supports networks administration, focusing on achievement of the following results:
Response to user needs and questions regarding network access.
Assistance in backup and restoration procedures for local drives. Maintenance of backup logs. Assistance in off-site storage of backups.
4. Provides administrative support, focusing on achievement of the following results:
Maintenance of an up-to-date inventory of software and hardware.
Maintenance of a library of IT related reference materials.
Maintenance of the inventory and stock of supplies and spare parts
Provision of IT support to key events.
Maintenance of Unit’s files (soft files) and logs, including to keep updating the data
Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.
Extracting, inputting, copying and filing data from various sources.
6. Ensures facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
Participation and assistance in the organization of training for the CO staff on IT issues.
Contributions to knowledge networks and communities of practice.
III. Impact of Results
The key results have an impact on the overall efficiency of the Country Office including improved business results and client services.
Competencies
IV. Competencies and Critical Success Factors
Corporate Competencies:
Demonstrates commitment to UNDP’s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience and provides helpful advice to others in the office
Development and Operational Effectiveness
Ability to provide basic IT support services
Good administrative skills
Ability to review a variety of data, identify and adjust data discrepancies
Good knowledge of PC/LAN operating systems, Microsoft Windows, corporate ICT security and viral protection systems, knowledge of web applications and network administration, ERP
Ability to work in a team environment.
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates openness to change and ability to manage complexity
Required Skills and Experience
V. Recruitment Qualifications
Education:
Bachelor degree on IT or any related subject, with specialized formal training on IT systems, database, business software (Microsoft Office and Outlook), web-based applications, ICDL certification, and Microsoft Certified Professional (MCP) is desirable but not required
Experience:
2-3 years of relevant working experience in IT and database administration.
Language Requirements: Fluency in the UN and national language of the duty station.
Application should be addressed to:
1. By email : sekretariatmdgs@yahoo.com and sekretariatmdgs@bappenas.go.id
2. By post : MDG Secretariat, Wisma Bakrie 2, 6th floor, Jl. H. R. Rasuna Said, kavling B2, Jakarta Selatan 12920
3. To put the subject of email, or on the envelope, the post title of : IT/Database staff for MDG Roadmap
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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