Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org
Child Fund Indonesia is currently seeking:
Admin Assistant (AA/CFI)
Based in Jakarta
Key and Responsibilities:
· Design, establish and maintain a central filing system for the administration and ensure quick retrieval of files when needed
· Providing secretarial services for the office by handling visitor, arranging appointment/meetings as needed, incoming calls and making outgoing calls in a professional courteous manner.
· Assist in providing logistical support for meeting.
· Assist in document deliveries as well as sending and receiving fax.
· Be responsible to arrange incoming and outgoing letters and have good coordination with Sponsorship and Partnership Department to ensure the letters from sponsor circulate properly.
· Liaise with finance to ensure that all bills related office (i.e electricity, phone, water, newspaper) are paid on a timely basis.
· Responsible for travel arrangement for all staffs and ensure the payment paid on time.
· Responsible for accommodation arrangement for staff or visitor.
· Monitoring, tracking, and purchasing office supplies and stationeries.
· Assist in maintaining, keeping the records of attendance list ChildFund Indonesia’s staff.
· Monitoring and tracking insurance and schedule maintenance of ChildFund Indonesia vehicle.
· Handle for monthly petty cash and liaise with finance for liquidation.
· Assist Program Support Officer IT and Logistic to update vendor database.
· Other administrative tasks consistent with the overall scope of this position as directed by Country Manager Human Resources and Operations.
Competencies:
University degree desirable.
Minimum of five year’s work experience in related sector
Fluency in written and spoken English and Bahasa.
Please send by email your resume or CV & include Job Title & Position Code in the email subject field. Please send your email to : recruitment@indonesia.childfund.org
Deadline for applications: Friday, 20th May, 2011
Child Fund Indonesia is currently seeking:
Admin Assistant (AA/CFI)
Based in Jakarta
Key and Responsibilities:
· Design, establish and maintain a central filing system for the administration and ensure quick retrieval of files when needed
· Providing secretarial services for the office by handling visitor, arranging appointment/meetings as needed, incoming calls and making outgoing calls in a professional courteous manner.
· Assist in providing logistical support for meeting.
· Assist in document deliveries as well as sending and receiving fax.
· Be responsible to arrange incoming and outgoing letters and have good coordination with Sponsorship and Partnership Department to ensure the letters from sponsor circulate properly.
· Liaise with finance to ensure that all bills related office (i.e electricity, phone, water, newspaper) are paid on a timely basis.
· Responsible for travel arrangement for all staffs and ensure the payment paid on time.
· Responsible for accommodation arrangement for staff or visitor.
· Monitoring, tracking, and purchasing office supplies and stationeries.
· Assist in maintaining, keeping the records of attendance list ChildFund Indonesia’s staff.
· Monitoring and tracking insurance and schedule maintenance of ChildFund Indonesia vehicle.
· Handle for monthly petty cash and liaise with finance for liquidation.
· Assist Program Support Officer IT and Logistic to update vendor database.
· Other administrative tasks consistent with the overall scope of this position as directed by Country Manager Human Resources and Operations.
Competencies:
University degree desirable.
Minimum of five year’s work experience in related sector
Fluency in written and spoken English and Bahasa.
Please send by email your resume or CV & include Job Title & Position Code in the email subject field. Please send your email to : recruitment@indonesia.childfund.org
Deadline for applications: Friday, 20th May, 2011
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