Vacancy in ChildFund Indonesia : Sexual Violence Project Manager, Child Centered Gender Based Violence Prevention & Response Programming

ChildFund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 10.5 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Technical Administrative Assistant

PFM Multi-Donor Trust Fund - Child Trust Fund # 2 Program Area C: Legislative Oversight

Technical Administrative Assistant

The objective of this assignment is to obtain the services of a Technical Administrative Assistant who will assist the head of the Dewan Perwakilan Rakyat (DPR) PIU in the area of administrative services including preparing TORs and reports, correspondence and communications, translation, and giving project management support in terms of managing, coordinating and monitoring program activities and conducting communication with other related parties under the activities of PFM MDTF.

Request for Proposal : External Audit for ChildFund Indonesia's Affiliated Entities

REQUEST FOR PROPOSAL
REFERENCE NO.: 002/Audit/Jan/2012
SUBJECT: EXTERNAL AUDIT FOR CHILDFUND INDONESIA ’S AFFILIATED ENTITIES
FOR THE YEAR ENDED JUNE 30, 2012

The audit proposal should be submitted in hard copy and soft copy and should reach the address below on or before 3 February 2012 before 5pm ( Jakarta Local Time).

Consultant : ECCD Specialist

TERMS OF REFERENCE
ECCD SPECIALIST – ENHANCE PROJECT
  
1.    Background
ChildFund is a non-sectarian, non-profit and non-political International Non-Governmental Organization founded in 1938 that exists to help deprived, excluded, and vulnerable children have the capacity to improve their lives and the opportunity to become young adults, parents and leaders who bring lasting and positive change in their communities.
 

Request for Proposal:EXTERNAL AUDIT FOR CHILDFUND INDONESIA’S AFFILIATED ENTITIES

REQUEST FOR PROPOSAL

REFERENCE NO.: 001/Audit/Dec/2011

SUBJECT: EXTERNAL AUDIT FOR CHILDFUND INDONESIA’S AFFILIATED ENTITIES

FOR THE YEAR ENDED JUNE 30, 2012

The audit proposal should be submitted in hard copy and soft copy and should reach the address below on or before 15 of December 2011 before 5pm (Jakarta Local Time).

Address : Jl. Taman Margasatwa No. 26 Blok E

Pasar Minggu - Jakarta Selatan 12550

Attn : Procurement Committee

Email : office@indonesia.childfund.org

a. The hard copy should be submitted in: one outer and two inner envelopes comprising of a technical proposal and a financial proposal clearly marked and Please mark each envelope with the RFP number.

b. The soft copy should comprise of 2 different files: Technical Offer and Price Offer. The Price Offer should be protected by a password to open which will be asked to the Bidder if the Technical Offer pass the technical evaluation.

Any Proposal received by ChildFund Indonesia after the deadline for submission of proposals, will be rejected.

Finance and Admin Assistant

ChildFund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Finance and Admin Assistant

ChildFund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Vacancy for Partnership Officer (Position Code: PO/CFI) Based in Kupang

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local

Zonal Manager (ZM/CFI)

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Child Fund Indonesia is currently seeking:

Sponsorship Accountable Assistant (Position Code: SAA/CFI) based in Jakarta

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Child Fund Indonesia is currently seeking:

Finance and Admin Officer-REACH Project

Key responsibility :

To assure, and contribute to the successful achievements of the Zonal Team goals and objectives in implementing organizational mission in the zonal office by ensuring quality financial management in programme and projects.

To contribute to the provision of management and operational services which enable the delivery of key support activities and which help other staff within the zone to perform effectively. More specifically ensure smooth running of office administration, including office maintenance and coordinating compliance to organisational Health & Safety policies.

LTA in Timor Tengah for REACH

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Consultants to support district health office and an implementing local NGO

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Zonal Program Support Officer based in Kupang

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Finance Assistant Based in Yogyakarta

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org Child Fund Indonesia is currently seeking: Finance Assistant (Position Code: FA/CFI) Based in Yogyakarta

Vacancy for Program Director (PD/CFI)

ChildFund (CF) Indonesia is an international child-development agency working in 33 countries to create lasting and meaningful change in the lives of more than 10.5 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia it has been operating for 34 years, since 1973 in areas where the need is the greatest and currently reaches out to 900,000 children and families in partnership with 50 local NGOs spread across 8 provinces.

ChildFund Indonesia is currently seeking:

Position : Program Director

Reporting to : National Director

Based in Jakarta

Key and responsibilities:

1. Ensures that organization develops strong partnerships necessary to deliver sustainable, responsive and legitimate programs; that program interventions contribute to strengthening an enabling environment that reduces risks of vulnerability and provides children with opportunities to develop and thrive

2. Responsible for developing the Country Strategic Plan and ensure that Area Strategic Plans supplement and complement the CSP

3. Leadership for establishing monitoring, evaluation and learning systems to help measure organization’s progress towards its core outcomes, monitors programs for compliance through participation in auditing, regular reporting, frequent communications and routine on-site visits, providing guidance and implementing corrective action as necessary

4. Responsible for management and technical leadership for maintaining and improving program quality

5. Responsible for oversight for administrative, financial, and human resources for national office programs; responsible for resource mobilization planning

6. Facilitation and coordination of partnerships with government institutions, NGOs and community groups

7. Leads the development and implementation of national office’s grants acquisition by building key relationships with potential donors/partners leading to successful revenue generation and organizational growth

8. Ensures that national office and its affiliated partners complies with the terms and conditions of all awards, grants and NSPs; ensures that organization’s values, core intent, global strategy and CSP and priority concerns are understood by all staff and partners, and reflected in program design and management

9. Provides timely documentation and situation analysis reports of active programs for review by the National Director and other key personnel; ensuring that our core outcomes and area of excellence are clearly outlined

10. Oversee and coordinate the technical review of reports (quarterly, annual) donor reports and technical papers to ensure the highest quality possible in conformity to organizational and donor requirements

11. Ensures that national office commitment developed in the AOPB is aligned with the organizational funding model and all affiliates receive and account for required funds for the implementation of planned activities; ensures that the affiliates develop annual budget and AOP consistent with organization’s policies and/or donor requirements

12. Oversee linkages between national office program team and technical support at the regional and headquarters level; ensure integration and collaboration with others in the community, local government and non government organizations in the district/project community

13. Document & disseminate best program practices in order to promote program quality and learning; identifies needs and organizes relevant training in collaboration with HR Officer for staff capacity building

Qualification:

Master Degree in a relevant discipline (preferably economics, politics, sociology, humanities) or substantial experience

15+ years experience managing development programs in an NGO, preferably in a technical area, community development and/or child-focused programming.

Outstanding written and oral communication skills in English.

Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.

Conflict management and ability to pragmatically solve problems, plan a course of action using analytical, conceptual, strategic and forward thinking abilities to achieve an effective resolution

Demonstrated technical expertise in such areas as: project, budget and resource management

Demonstration of knowledge of program design; grant acquisition and management; resource stewardship, and cross functional coordination

Highly developed analytical skills and the ability to assimilate and process information on a wide range of issues

Experience in resource mobilization, coordination and negotiation and social policy

A minimum of 15 years experience in providing a whole range of financial services to an organization, ideally with at least five years in the INGO or public sector

Zonal Program Support Officer

ChildFund (CF) Indonesia is an international child-development agency working in 33 countries to create lasting and meaningful change in the lives of more than 10.5 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia it has been operating for 34 years, since 1973 in areas where the need is the greatest and currently reaches out to 900,000 children and families in partnership with 50 local NGOs spread across 8 provinces.

ChildFund Indonesia is currently seeking:

Position : Zonal Program Support Officer
Reporting to : Zonal Manager

Based in Yogyakarta

Key responsibility:
To assure, and contribute to the successful achievements of the Zonal Team goals and objectives in implementing organizational mission in the zonal office by ensuring quality financial management in programme and projects.

To contribute to the provision of management and operational services which enable the delivery of key support activities and which help other staff within the zone to perform effectively. More specifically ensure smooth running of office administration, including office maintenance and coordinating compliance to organizational Health & Safety policies.

Description of responsibilities :

To ensure that the projects receive funds due to them on timely manner, including verifying and recommending disbursement of special requests of held subsidies, NSPs and other funding sources. As appropriate discuss and recommend subsidy holding.
To assist program function and Zonal Manager in determining best use of funds received by project in budget planning and review.
To review financial reports from projects and to analyze trends, irregularities and other significant symptoms for operational and strategic decisions on project operation.
Ensure proper use of funds in compliance to financial policies through training, supervision and perform internal audit. Provide summary to findings to Country Finance Manager in designated format.
Develop schedule for projects external audit, coordinate its implementation and communicate findings to all concerns for appropriate follow up actions.
Compile monthly balance of projects’ account to be submitted to Country Finance Manager.
Advice projects on financial issues such as transfer irregularities, held subsidies, acknowledgement of receipt of project payments to ChildFund etc.
Assist Zonal Manager on cash-flow management for projects.
Communicate achievements, problems and issues on financial matters to all Zonal members and bring to the attention of Zonal Manager on issues requiring immediate attention.
Provide operational and strategic inputs to Zonal Team to ensure optimum project operation and more appropriate development of Country Office (CO) strategic plan.
Coordinate on regular base with program and Sponsor Relation functions to ensure optimum projects implementation.
Maintain a good filing system for financial records for Zonal Office (ZO) and project audit according to the filing policies. Ensure that Zonal Team members understand the system.
To do other duties as assigned by Zonal Manager.
Ensure Safety and Security of the Zonal office.

HR processes:
Review, improve and lead the application of HR policies and business processes, in the programme, so that they meet both the needs of the organization and its legal obligations. This will include:- recruitment, selection, reward management, health and safety, records and management information, diversity, employee relations and learning and development. Submit report to the Country HR Manager.

Support and Advice:
Provide the Country HR Manager with sound and effective advice on all staff issues and support managers in the country on the development and performance of the workforce
Be a key member of Country HR team, developing, contributing to and leading on Country projects.

Learning and Development:
Ensure that appropriate learning and development interventions are available and implemented, which develop the contribution of staff to the objectives of the country and region.

Competencies:
§ Degree Bachelor’s Degree in related field or equivalent.
§ Minimum 3 years work experience with INGO, development agency
§ Knowledge of accounting/bookkeeping, donor requirements & reporting regulations – highly desirable
§ Full professional qualification in Finance/HR Management (at least four years at Programme Support officer level) including recruitment, selection, performance management, reward, employee relations, change management, learning and development, diversity.
§ Experience of providing Finance and HR leadership and direction at Zonal level.
§ Successful track record of consistent achievement at both Finance, Operational and strategic level, demonstrating an ability to spot trends and issues, make critical decisions and deliver practical results.
§ Proven ability in financial management, resource management and managing multiple priorities is essential.
§ Ability to form a credible partnership with the rest of the programme management team on HR issues and eventually on all aspects of the business.
§ Ability to achieve results by influence and persuasion.
§ Highly flexible in style with the ability to produce creative and pragmatic solutions to complex finance and HR problems.
§ Drive and determination to ensure that the HR perspective is considered at all levels
§ Fluency in written and spoken English and Bahasa.

Zonal Manager

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Child Fund Indonesia is currently seeking:

Zonal Manager (ZM/CFI)

Based in Yogyakarta

Key responsibilities:

Leading programme delivery and implementation:

· Major and strategic programme design and planning to deliver project components of agreed Programme Implementation Plans.

· Ensure the adequate resourcing of such projects through a mix of sponsorships and grant funding flows, leading on the preparation and submission of proposals for external funding and related contract management.

· Lead in the maintenance of relevant donor networks for agencies operating in the specified area covered by this office. The national and regional donor funding team will support this.

· Deliver demonstrable impact through direct programme action and advocacy action based on programme experience and outcomes in order to bring about policy and practice changes relating to organization’s core outcomes.

· Proactively ensure that area of excellence value is taken into account in all aspects of organization’s and programme work.

· Ensure a high quality, multi-sectoral approach to meet applicable internationally recognized standards.

Managing risk:

· Ensure that budgets are drawn up for all activities, and that costs are kept within budgets, providing a monthly financial summary to the Jakarta co-ordination office and quarterly analysis of trends.

· Provide regular, consistently high quality reports on programme and projects, ensuring that proper monitoring is included in all work.

· Manage staff effectively, including performance management, delegating authority where appropriate and ensuring that staff are given opportunities for development and training.

· Manage and monitor administration and logistics systems and procedures.

· Ensure effective staff security procedures and draw up special security guidelines in the event of serious security risk.

· Maintain contact with authorities and other agencies and ensure that the organization complies with relevant legislation and that its activity is understood and publicised.

Communicating organization’s work and contributing to the regional programme:

· Represent organization and develop good relationships with official authorities and other agencies, be proactive in ensuring that organization develops and maintains a positive profile.

· Identify and conduct impact assessment initiatives and ensure effective communications about programme impact with stakeholders within and outside the organization.

· Actively participate in developing and implementing a regional programme, including participation with GP teams. To keep informed of relevant programme issues in the Programme and to contribute to wider programme learning.

Competencies:

· At the least seven years proven experience of programme development. This should include a mature understanding of relevant issues derived from field experience.

· At least seven years’ proven experience of programme or complex management including managing budgets, staff and funding of the programme. This is to include excellent people management skills, with a good understanding of team development and proven financial management skills.

· First Master degree or equivalent in a relevant discipline (preferably economics, politics, sociology, humanities) or substantial experience.

· Proven ability to work creatively, innovatively and effectively with limited direct supervision.

· Proven experience as a team worker and demonstrably co-operative with members of other teams.

Thinking and understanding:

· Good understanding of community development issues, with experience of or ability to work directly with local NGOs or communities in three or more of the following issues: Child protection / Education / Health / Nutrition / income generation / emergency / advocacy / gender and of how this may link to organization’s core outcomes within the programme and in the zone, as well as in the use of impact assessment to inform programme development choices.

· Proven analytical skills and ability to think strategically for programme design and to implement the approach.

· Knowledge and experience of promoting child centered approach and an active commitment to promoting the interests of DEV children in all aspects of organization’s work.

Working effectively with others:

· High level interpersonal and communications skills.

· Fluency in spoken and written English (and working language)

· Ability to influence and liaise effectively with key stakeholders, local authorities, media, private sector etc.

Leading others:

· Proven evidence of leadership skills including challenging, motivating and developing a team through periods of change.

· Ability to work with others to develop vision into strategy and communicating and influencing this to a wider audience.

Desirable:

· Master Degree in a relevant discipline (preferably economics, politics, sociology, humanities) or substantial experience.

· Seven years of experience in an INGO.

· Fluency in spoken and written English language.

· Knowledge of the country and the zone in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region

· Strong programme development experience

· Strong Donor relations and proposal writing skills

Monitoring and Evaluation Officer

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Child Fund Indonesia is currently seeking:

Monitoring and Evaluation Officer (M&E Officer/CFI)

Based in Jakarta

Overall purpose:

Provides technical assistance in the development and implementation of monitoring and evaluation systems for national office programs develops capacity among affiliate partners in program monitoring and evaluation management, and promotes networking with program stakeholders.

DUTIES/RESPONSIBILITIES

§         Establish and implement a comprehensive organizational M&E and knowledge management system to enhance impact monitoring, quality control and evaluation in order to improve internal processes and results delivery

§         Support area programs in developing monitoring and data collection plans and methodologies, including appropriate tools, and oversee quality implementation of M&E activities to meet ChildFund International standards; i.e. coordinating the development of projects’ Performance Monitoring Plan (PMP)

§         Support programs in designing and conducting baseline surveys, mid-term evaluations, specialized studies and final evaluations to include sampling methodologies, data collection instruments, analysis and report development

§         Provide support for annual reviews and reflections with implementing staff and communities and analyze data trends towards objectives achievement

§         Support development of programs management information system (MIS), harnessing new information technology for the compilation, analysis, storage, and retrieval of data and knowledge for programs development; provide technical assistance on data quality and integrity

§         Develop and document M&E framework identified at strategy development stage into an M&E system, with all sub-systems (planning, monitoring and evaluation) and well defined performance indicators

§         Ensure program designs ensure rigorous logic between activities, outputs, results and indicators, i.e. to ensure that all programs/projects are based on logical and sound logframes.

QUALIFICATIONS/EXPERIENCE

§         5+ years experience in planning, monitoring and evaluation in development organizations, at least 2 years of working in child centered programs design and implementation experience including working with community based organizations and managing field staff

§         Computer proficiency in general office software applications (i.e. Word, Excel, Outlook)

§         Outstanding written and oral communication skills in English;  fluency in a local language (French, Spanish or Portuguese) preferred

§         Experience in sponsorship organization highly desirable

§         Demonstrated diplomacy in building relationships and working with diverse cultures and audiences and sensitive situations and subject matter

§         Experience in strategic planning approaches – including, needs assessment and programs design, logical framework development, selecting indicators, implementing monitoring plans, coordinating evaluations and data analysis

§         Experience in M&E methods and approaches (including quantitative, qualitative and participatory work with children)

§         High computer proficiency including deep knowledge of and practice in statistical and data management packages

§         Demonstrated skills in training and M&E capacity development of staff preferred/ facilitation skills

Vacany for Program Support Office HR and Operations

Child Fund is an international child focused development agency working in 33 countries to create lasting and meaningful change in the lives of more than 11 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia ChildFund has been operating for 34 years since 1973, in areas where the need is the greatest and currently reaches out directly to 900,000 children and family members in partnership with 50 local NGOs spread across 8 provinces. For more information please visit www.childfund.org

Child Fund Indonesia is currently seeking:

Program Support Officer HR and Operations (PSOHRO/CFI)

Based in Jakarta

Overall purpose:

To focus on day to day HR and Office Operations related to deployment of HR policies and practices and office management and monitoring and to ensure compliance to Indonesian Labor regulation, compensation and benefit, employee relation and formalities.
Development of workforce, this will range from bringing new staff in and helping them and managers to develop and grow as part of the organization

Key responsibilities:
Compensation and Benefit: