Key responsibility :
To assure, and contribute to the successful achievements of the Zonal Team goals and objectives in implementing organizational mission in the zonal office by ensuring quality financial management in programme and projects.
To contribute to the provision of management and operational services which enable the delivery of key support activities and which help other staff within the zone to perform effectively. More specifically ensure smooth running of office administration, including office maintenance and coordinating compliance to organisational Health & Safety policies.
Description of responsibilities :
· To assure and contribute to the successful achievements of the REACH team goals and objectives in implementing organizational mission by ensuring quality financial management in programme and projects
· To contribute to the provision of management and operational services which enable the delivery of key support activities and which help other staff within the project to perform effectively. More
· Monitors aids/fund from UNICEF, and carries out transfer of fund to the account of project to be carried out so that all the fund budget can be immediately used effectively and efficiently in accordance with the time-table of program implementation.
· Examines and makes recapitulation of project monthly financial report/ Budget vs Actual, and ensure that information share with other project member regularly so that all the deviation can be follow-up by Project team member (program).
· Ensure the monthly financial report and all financial reports by using the applicable format, and examines and analyzes financial report of project, so the financial report is timely, accurately completed, using the correct format, and can be immediately followed up by relevant parties.
· Prepares schedule of external audit, coordinates with external audit team in Child Fund Indonesia and socializes the audit findings to all relevant parties so the process of audit can smoothly run and results of audit can be immediately followed up by the relevant parties.
· Carries out examination in work plan and budget plan that has been in progress, and prepares detailed budget for the subsequent year based on analysis of financial report of programs that have been carried out in the previous year so the financial aspects of REACH program in National level & including its field level are planned, controlled and on track.
· Manages, implements and socializes the filing system for financial documents of project and operation of the Country Office systematically to the project Team, SO all documents are orderly stored and easily retrieved when required.
· Provides training on procedure of preparing financial report, system and financial procedure applicable in REACH finance/admin Assistant in the district and to every unit associated with project finance so every financial report is made in accordance with the applicable standard format.
Required Minimum Formal Education Level
Degree Bachelor’s Degree in related field or equivalent.
Minimum 3 years work experience with INGO, development agency Knowledge of accounting/bookkeeping, donor requirements & reporting regulations – highly desirable Successful track record of consistent achievement at both Finance, Operational and strategic level, demonstrating an ability to spot trends and issues, make critical decisions and deliver practical results.
Proven ability in financial management, resource management and managing multiple priorities is essential.
Required Working Experiences:
Knowledge on UNICEF financial procedures and policy desirable. He/she has experience with fund disbursement monitoring, fund liquidation, filing and documentation of related finance and administration of program implementation; good of inter personal communication, good written and verbal Bahasa and English. Ability to work productively in a multi-cultural environment.
· Minimum 3 years working experiences with INGO or development agency
· Knowledge of accounting/bookkeeping, donor requirements and reporting regulations
· Willing to be located in the district with limited facilities.
· Ability to achieve results by influence and persuasion.
· Fluency in written and spoken English and Bahasa.
Send your application to hrchildfundindonesia@yahoo.com
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