Zonal Program Support Officer

ChildFund (CF) Indonesia is an international child-development agency working in 33 countries to create lasting and meaningful change in the lives of more than 10.5 million vulnerable, deprived and excluded children, families and communities, regardless of race, creed, gender or national origin. In Indonesia it has been operating for 34 years, since 1973 in areas where the need is the greatest and currently reaches out to 900,000 children and families in partnership with 50 local NGOs spread across 8 provinces.

ChildFund Indonesia is currently seeking:

Position : Zonal Program Support Officer
Reporting to : Zonal Manager

Based in Yogyakarta

Key responsibility:
To assure, and contribute to the successful achievements of the Zonal Team goals and objectives in implementing organizational mission in the zonal office by ensuring quality financial management in programme and projects.

To contribute to the provision of management and operational services which enable the delivery of key support activities and which help other staff within the zone to perform effectively. More specifically ensure smooth running of office administration, including office maintenance and coordinating compliance to organizational Health & Safety policies.

Description of responsibilities :

To ensure that the projects receive funds due to them on timely manner, including verifying and recommending disbursement of special requests of held subsidies, NSPs and other funding sources. As appropriate discuss and recommend subsidy holding.
To assist program function and Zonal Manager in determining best use of funds received by project in budget planning and review.
To review financial reports from projects and to analyze trends, irregularities and other significant symptoms for operational and strategic decisions on project operation.
Ensure proper use of funds in compliance to financial policies through training, supervision and perform internal audit. Provide summary to findings to Country Finance Manager in designated format.
Develop schedule for projects external audit, coordinate its implementation and communicate findings to all concerns for appropriate follow up actions.
Compile monthly balance of projects’ account to be submitted to Country Finance Manager.
Advice projects on financial issues such as transfer irregularities, held subsidies, acknowledgement of receipt of project payments to ChildFund etc.
Assist Zonal Manager on cash-flow management for projects.
Communicate achievements, problems and issues on financial matters to all Zonal members and bring to the attention of Zonal Manager on issues requiring immediate attention.
Provide operational and strategic inputs to Zonal Team to ensure optimum project operation and more appropriate development of Country Office (CO) strategic plan.
Coordinate on regular base with program and Sponsor Relation functions to ensure optimum projects implementation.
Maintain a good filing system for financial records for Zonal Office (ZO) and project audit according to the filing policies. Ensure that Zonal Team members understand the system.
To do other duties as assigned by Zonal Manager.
Ensure Safety and Security of the Zonal office.

HR processes:
Review, improve and lead the application of HR policies and business processes, in the programme, so that they meet both the needs of the organization and its legal obligations. This will include:- recruitment, selection, reward management, health and safety, records and management information, diversity, employee relations and learning and development. Submit report to the Country HR Manager.

Support and Advice:
Provide the Country HR Manager with sound and effective advice on all staff issues and support managers in the country on the development and performance of the workforce
Be a key member of Country HR team, developing, contributing to and leading on Country projects.

Learning and Development:
Ensure that appropriate learning and development interventions are available and implemented, which develop the contribution of staff to the objectives of the country and region.

Competencies:
§ Degree Bachelor’s Degree in related field or equivalent.
§ Minimum 3 years work experience with INGO, development agency
§ Knowledge of accounting/bookkeeping, donor requirements & reporting regulations – highly desirable
§ Full professional qualification in Finance/HR Management (at least four years at Programme Support officer level) including recruitment, selection, performance management, reward, employee relations, change management, learning and development, diversity.
§ Experience of providing Finance and HR leadership and direction at Zonal level.
§ Successful track record of consistent achievement at both Finance, Operational and strategic level, demonstrating an ability to spot trends and issues, make critical decisions and deliver practical results.
§ Proven ability in financial management, resource management and managing multiple priorities is essential.
§ Ability to form a credible partnership with the rest of the programme management team on HR issues and eventually on all aspects of the business.
§ Ability to achieve results by influence and persuasion.
§ Highly flexible in style with the ability to produce creative and pragmatic solutions to complex finance and HR problems.
§ Drive and determination to ensure that the HR perspective is considered at all levels
§ Fluency in written and spoken English and Bahasa.

Please transmit CV and cover letter (in English) with the post title on the subject line explaining why you are qualified for these positions to recruitment@indonesia.childfund.org by close of business day of July 8th, 2011.