Consultant for Supporting the Establishment of Multi-Hazard Early Warning System in West Sumatera Province

Consultant for Supporting the Establishment of Multi-Hazard Early Warning System in West Sumatera Province Department/Unit: DRR-A

Reports to: NPC Output 3 of SCDRR Project

Duty Station: Home based

Expected Places of Travel (if applicable): West Sumatera province, Jakarta and other related locations if required.

Duration of Assignment: 4 months

BACKGROUND

Indonesian archipelago is geographically located on the meeting point of 4 tectonic plates, which makes it prone to natural disasters. Apart from that, the complexity of demographic, social and economy low capacity of disaster management has increased the disaster risks. In 2005, Indonesia ranked 7th as the most disaster-affected country in the world (ISDR 2006 – 2009, World Disaster Reduction Campaign, UNESCO). Over the last five years, Indonesia has been suffering from significant disasters, namely: (1) earthquake and tsunami in Aceh in December 2004 which claimed 165,701 lives and caused approximately Rp48 trillion in damage; (2) earthquake in Yogyakarta and Central Java in May 2006 which claimed 5,716 lives and around Rp29.1 trillion in damages; (3) tsunami at Pangandaran in July 2006 which claimed 649 lives, destroyed 1,908 houses and nearly Rp138 billion in damage; (4) flood in Jakarta in February 2007 which inundated some 145,742 houses and

caused around Rp967 billion in damage; (5) tsunami in Mentawai (West Sumatra Province) in October 2010 which claimed 509 killed and caused around Rp.117 billion in damage; (6) volcano eruption in Mt. Merapi in October 201 which claimed 347 fatalities and caused 182,446 people being affected.

In response to the latest disasters and to the vastness of disaster-prone areas across the Archipelago, the Indonesian Government has prepared several critical initiatives to reduce disaster risks in the Archipelago. In the late 2006, Bappenas launched a book entitled Rencana Aksi Nasional Pengurangan Risiko Bencana (RAN PRB) or National Action Plan of Disaster Risk Reduction as a part of the ongoing National Development Plan. Besides, the Indonesian Government has also allocated budget for disaster prevention and disaster risk reduction programs as set forth in the Development Plan (RKP). Furthermore, in April 2007, the Government issued Law No. 24 of 2007 concerning Disaster Management which became the milestone in the efforts of disaster risk reduction in Indonesia, and was followed by the issuance of related legal act as well as the establishment of National Disaster Management Agency.

In support of initiatives made by the Indonesian Government, UNDP in collaboration with the National Development Planning Agency (BAPPENAS), National Disaster Management Agency (BNPB), and Ministry of Home Affairs designed Safer Communities through Disaster Risk Reduction in Development/SC-DRR to be implemented for five years (2007 until 2012). The ”Safer Communities through Disaster Risk Reduction (SC-DRR) in Development Programme” is designed to make disaster risk reduction a normal part of the development process established in core functions of Government and its public and private partners at all levels especially local communities where the most effective actions can be taken to reduce the physical, economic and social vulnerability to disasters. The ultimate aim of this project is to ensure that, over the long term, development takes place in a way that disaster risks are considered and accounted for so that over time, a culture of safety

becomes the norm in Indonesia leading to sustainable development and poverty reduction in Indonesia – one of the most disaster prone countries in the world.

The programme is intended to attain four key outputs: 1). Disaster risk reduction policy, legal and regulatory framework established, 2). Institutional systems that support decentralized disaster risk reduction established, strengthened and integrated with local level development, 3). Communities and decision makers better informed on disaster risks and measures that can be taken to reduce those risks, 4). Local disaster risk reduction processes and methodologies and guidelines and tools developed, applied, documented and fed-back into policy framework.

Under the output 3, the project intends to initiate establishment of multi-hazard early warning systems based on priority hazard and risk in West Sumatera Province. This establishment need to be considered and/or referred to the process of Indonesian Tsunami Early Warning System (INATEWS) establishment that has been initiated by the Government of Indonesia (GoI), since INATEWS has been widely acknowledged as a success story of GoI in formulating national early warning system and its SOPs. However to make TEWS SOPs sustainable they must be placed within a multi-hazard context.

Furthermore, a selected partner to implement the establishment of Multi-Hazard Early Warning System (MHEWS) in West Sumatera Province has been defined by UNDP through competitive bidding process. While at Agam district, SCDRR and RISTEK has a mutual agreement on installing tools on landslide early warning system and its program to enhance response capability of selected village level. The IC Consultant will oversight, guide, provide technical assistance, monitor and evaluate as well as facilitate the selected partner and RISTEK to coordinate with related line ministries and local government officials to ensure the objective and intended outputs of the selected partner effectively achieve in timely manner.

OBJECTIVES OF ASSIGNMENT

Under guidance of the National Project Coordinator for Output 3 of SCDRR, the IC Consultant will facilitate, provide guidance and technical assistance to all processes of the establishment of Multi Hazard Early Warning System in West Sumatera Province that will be conducted by Third Party (selected partner of SCDRR-UNDP) and RISTEK.

SCOPE OF WORK

The IC Consultant is required to undertake the following scope of work through provide guidande and technical assistance, an extensive consultation with West Sumatera Province Government, Agam District Government, National Government (RISTEK, BMKG, PVMBG, LIPI and BNPB) with support from PCISU SCDRR with day to day supervision from National Project Coordinator for Output 3 of SCDRR:

1. Lead the formulation process of the prioritized plan on establishing MHEWS undertaken by third party; and provide substantial guidance and assistance in formulate the following component of the prioritized plan: situational analysis; strategic target; gap and need analysis and strategic recommendation.

2. Facilitate the process and provide technical assistance to the Third Party in formulating Tsunami Contingency Plan of West Sumatera Province and Landslide Contingency Plan of Agam District.

· Define roles and responsibilities of key agencies on Tsunami and Landslide Contingency Plan.

· Facilitate discussion, deliberation and consensus building among stakeholders on review, editing and finalization of the Contingency Plans.

· Provide substantial input and advice to the Third Party in Finalizing the Contingency Plans resulting from consultative processes with National, Provincial and District Government and relevant stakeholders.

· Facilitate legal endorsement on both contingency plans.

3. Facilitate serial workshops to validate and finalize Tsunami and Landslide SOPs that consist of decision making and/or warning analysis, dissemination of warning/guidance to local communities at risk through 24/7 warning services; and control and command system, through the following activities:

· Define roles and responsibilities of key agencies on Tsunami and Landslide EWS/SOP.

· Facilitate discussion, deliberation and consensus building among stakeholders on review, editing and finalization of the SOPs.

· Provide substantial input and advice to the Third Party in Finalizing the SOPs resulting from consultative processes with National, Provincial and District Government and relevant stakeholders.

· Facilitate legal endorsement on both SOPs.

4. Provide substantial and technical input on developing the following documents/books resulted from point 1,2,3 mentioned above:

· Contingency Plan Document for Provincial and District level.

· Tsunami EWS (for Provincial) and Landslide EWS SOPs.

· Official Guidance on MHEWS development for Provincial level.

5. Provide guidance and substantial/technical input on the scenario and the implementation process of the tsunami and landslide simulation drill (at provincial and district level).

6. Serve as liaison officer with the Third Party and RISTEK to ensure that all processes and activities conducted by both institutions in Agam district is mutually effective and resulted good impact for the overall project outputs achievement.

7. Monitor, evaluate and provide feedback on the implementation of all process undertaken by third party, and prepare recommendation to be consulted and decided by the NPC Output 3.

The IC Consultant is expected to complete all work identified above within 4 months from the date of commencement.

The fee offered to the consultant excluding DSA and cost for organizing workshop. There will be no additional payment provided to deliver the expected outputs and no professional fee is entitled for this contract.

REQUIREMENTS

1. Good understanding of National and/or Provincial Regulation and Policies on Disaster Management.

2. Comprehensive understanding and relevant experience on EWS development, especially Tsunami EWS and landslide EWS and its implementation.

3. Experienced in working together and have a strong relationship with West Sumatera Province Government, Agam district government and related line ministries at national level as well as other organization (NGO’s and Red Crosses/Crescent Societies).

4. Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.

5. Experience in the usage of computers and office software packages, data-based software and ability to handle web-based management system would be an advantage.

6. Able to under-pressure with tight time schedule.

Application of interest visit to http://www.undp.or.id/procurement/