HEAD OF FINANCE AND ADMINISTRATION

The ASEAN Foundation (AF) is an inter-governmental, non-profit organisation, established by the ten ASEAN Member States (Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, the Philippines, Singapore, Thailand, and Viet Nam) with the mandates to promote greater awareness of ASEAN among the general public and help address poverty and socio-economic disparity issues in the region. The ASEAN Foundation now invites applications from Indonesian Citizens and ASEAN Nationals with Permanent Resident Status in Indonesia to apply for the following career position:

HEAD OF FINANCE AND ADMINISTRATION

Under the general guidance and the supervision of the Executive Director, the Head of Finance and Administration will perform the following duties and responsibilities:

Assist the Executive Director in coordinating and managing financial, administration, and personnel matters of the ASEAN Foundation, including assessment, development, and oversight of appropriate policies and procedures.

Coordinate the preliminary financial appraisal of project proposals and the final financial recommendations to be submitted to the Executive Director and the Board of Trustees, and prepare correspondences and reports as well as provide suggestions and recommendations on the improvement of financial aspects of project management and possible impact assessment.

Participate in the strategic and operational plan development of the ASEAN Foundation and initiate/develop appropriate follow-up activities.

Monitor and evaluate periodically the investment and management of the ASEAN Foundation funds, assist in the fund-raising endeavours of the ASEAN Foundation and the liaison with donours and partners.

Prepare the annual budgets of the ASEAN Foundation, monitor, and evaluate fund utilisation and compliance at periodic intervals and assist in the financial auditing process.

Supervise the disbursement of salaries and other office payments as well as the required expenses for project implementation.

Implement, monitor, and evaluate personnel policies including staff recruitment, appraisal, remuneration, and fringe benefits assessments and learning requirements.

Assist in the preparation of working papers, correspondences, reports, and other required materials for the Board of Trustees, Council of Advisors, ASEAN Standing Committee, and other relevant meetings as well as provides necessary supports during meetings.

Assist in the preparation of work plans, annual reports, profiles, articles, statements, media releases, and other publications/materials for the promotion of the ASEAN Foundation to various stakeholders and audiences.

Represent the ASEAN Foundation in meetings, ceremonies, and seminars as assigned.

Assist the Executive Director on the technical, administrative, and financial aspects and preparation of materials and logistics for planning, execution, monitoring, and evaluation of special programmes and activities such as conference, social event, and other activities undertaken by the ASEAN Foundation.

Maintain and foster conducive working environment and high spirit of staff members for stronger team work, team building, and improved productivity within the Organisation.

Assist in updating the ASEAN Foundation website and relevant databases periodically.

Perform any activities related to the functions of the ASEAN Foundation that may be assigned by the Executive Director.

QUALIFICATIONS and EXPERIENCE

Minimum Master’s degree in Economic studies, financial management is preferable.

Mastery of administration, human resource, and general IT issues.

Extensive fundraising and financial management experience.

Sound programme management experience.

Wide networking with private sectors.

Minimum of five (5) years of relevant work experience at the same level (managerial level).

Excellent English proficiency.

Familiarity with working in an international setting.

High level of accuracy in tight deadlines.

Excellent interpersonal communication skill and problem solving-oriented.

Knowledge on ASEAN and familiarity with government bureaucracy as well as diplomatic practices would be an asset.

High self-commitment to work for the betterment of the ASEAN and the ASEAN Foundation.

Conditions

Successful candidate shall be offered the post with probationary period of six months. Upon completion of the probationary period, the incumbent will be confirmed on an up to three-year contract, inclusive of the six-month probationary period.

Remuneration

Salary negotiable depending on qualifications and previous experiences. Other benefits include monthly transportation allowance, medical allowance, and an annual bonus of a month’s basic salary.

Application Process:

Please send your application letter indicating the applied position, curriculum vitae, and recent photograph no later than 31 July 2011 to:

Recruitment

ASEAN Foundation

Jl. Sam Ratulangi No. 2 Menteng

Jakarta 10350

Indonesia

or

recruitment@aseanfoundation.org

Only selected candidates will be notified.