Senior Personal Assistant/Interpreter

International NGO seeks a Senior Personal Assistant/Interpreter who will work under the supervision of an international consultant and assist with the daily operation and implementation of an IFES project. The position is Jakarta based and full time. Anticipated start is 1 August 2011.

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries.

IFES Indonesia has received AusAID funding to support the strengthening of the electoral environment in Indonesia. The project is currently fully funded for nine months starting 1 August 2011, but expects to have new funding from the same donor to at least through the 2014 national elections. The program provides assistance to stakeholders such as the KPU and national civic society organizations.The program will have two internationals and 10 national professional staff and is situated in the business district on Jl. Sudirman.

Senior Personal Assistant / Interpreter

Responsibilities include:

Arranging travel and accommodation and, occasionally, travelling with the consultant to take notes or dictation at meetings or to provide general assistance during presentations

Functioning as interpreter from English to Bahasa Indonesia (and vice versa) in standard electoral wording;

Assisting with the translation of technical documents from Bahasa Indonesia to English (and vice versa) in standard electoral wording, as required

organizing and maintaining diaries and making appointments

Dealing with incoming email, faxes and post, often corresponding on behalf of the consultant

Helping the consultant produce documents, briefing papers, reports and presentations

Organizing and attending meetings and ensuring the consultant is well-prepared for meetings.

Applicants should have:

Fluency in English and Bahasa Indonesia, both written and oral

At least 5 years or comparable experience of working in international environment

Strong report writing skills, and able to produce a multiple-page report on electoral and political situations in English

A High level of self-motivation and ability to work autonomously within a fast-paced environment; Strong analytical skills

Excellent interpersonal and organizational skills

A university degree.

If you are interested in applying for this position, please submit your letter of application and detailed resume at the latest on 25 July 2011 to: vacancy@ifesindonesia.org

Please put the position you apply on the subject of the email.

Only application in English will be accepted.

Only shortlisted candidates will be contacted No phone inquiries.