PROJECT ASSISTANT (ToT for Facilitator of Grant Programmes)

ORGANIZATIONAL LOCATION: UN-HABITAT

DUTY STATION: Kupang, NTT

FUNCTIONAL TITLE: PROJECT ASSISTANT (ToT for Facilitator of Grant Programmes)

POST DURATION 6 months extendable

Background

The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for human settlements. UN-HABITAT presently focuses on five key thematic issues: advocacy and monitoring; participatory planning, management and governance; access to land and housing for all; environmentally sound basic urban infrastructure and services; and improved access to sustainable financing for affordable housing and infrastructure. The scope of UN-HABITAT‟s engagements is both global and local, encompassing knowledge management, training and technical cooperation.

In Indonesia, UN-HABITAT has provided technical assistance to several Government departments on issues of housing, urban development, land administration, local governance and local economic development. Through collaborations with key partners – Ministry of Public Works, Ministry of Housing, National Planning Agency (Bappenas), Ministry of Home Affairs, and Ministry of the Environment, UN-HABITAT has assisted the development of low-income housing support facility, good urban governance, sustainable urban development network, and the national habitat platform.

One of the programme that is currently being conducted by UN-HABITAT is the Capacity Building to Sustain Peace and Integration (CBSPI) in West Timor, targeted in two districts of Kupang and Belu. The ignition was the independence of Timor Leste and continued civil conflict caused by mass displacement has continued since. The Aid to Uprooted People programme has been delivering direct assistance to people affected by conflict and displacement. The first 2010 call of the EU delivered assistance directly to communities. The second call was for improved monitoring. The third and present call aimed to assist local governments to deliver their assistance more effectively. This last call addresses those most vulnerable groups of uprooted people which fail to receive government assistance because of a serious lack of capacity within the decentralised local authorities. These „most vulnerable‟ are women, children, female headed households and certain groups of indigenous people.

UN-HABITAT will provide assistance to the local goverment to focus on the capacity building in one of the development program of ANGGUR MERAH, which is presently still in the early stage. For the first fiscal year of Anggur Merah (Anggaran untuk Rakyat Menuju Sejahtera) or “The Budget for the Prosperity of the People”, NTT Government has allocated the budget through Province‟s APBD (local government budget) as much as IDR 250.000.000,- for a village/kelurahan representing each sub-district in the whole NTT Province, or in 287 villages, as well as provided facilitators in each village for community assistances. The target of the Village Development Program of Anggur Merah is the implementation of 4 (four) main focus of commodity development in NTT Province, namely corn, livestock, cooperative and “cendana” wood. In addition to those main focus, the program will also be directed to develop home industry, sea-weed, salt, and fishery according to the character and potential of each village. .

Objectives of the Assignment

The Project Assistant will support the NTT Field Project Team to communicate with selected facilitators / PKM (Pendamping Kelompok Masyarakat) in the village in order to (a) enhance the capability and capacity of PKM in facilitating Anggur Merah Program, and (b) respond the needs of PKM by conducting any ToT or any other assistances in the levels of village / sub-district.

The Project Assistant will contribute any inputs to design and develop the program and manual of the trainings.

The Project Assistant will liaise and build the relationship with SKPDs or Dinas to develop and make any necessary adjustment of training materials suitable with the local needs and conditions.

Organizational Setting and Reporting Relationships:

The Project Assistant [in Kupang and/or Belu] will report, on a daily basis, to UN-HABITAT‟s Project Officer in Kupang who is the project field leader in NTT, and the Technical Adviser of the project. The overall oversight is with the Habitat Program Manager (HPM) in Jakarta, supported by the Technical Advisers.

The Project Assistant will follow the instructions of the lead team, will do full reporting and, as a team member, take instructions on the work matters below and any other matters required for the successful completion of the project.

When more than one Project Assistant is hired in NTT, then the Project Officer will distribute the tasks and responsibilities as required.

Responsibilities

The Project Assistant will be responsible for the following tasks:

• To direct the training activities towards local government‟s action plan at the levels of sub-district and village through the training of action plan development

• To facilitate the subdistrict and village governments in delivering message during any meeting wit h the community and facilitators / PKM.

• To coordinate with Project Officer in designing and making any adjustment of training materials as per local needs.

• To coordinate with Project Officer in assisting the local authorities in the process of village / sub-district facilitator selections.

• To coordinate with Project Officer in assisting the local authorities in conducting the Training of Trainer for facilitators.

• To conduct training need assessment and produce recommendations for the ToT for facilitator based on local needs.

• To coordinate with Project Assistant (Gendered Monitoring and Mapping) in updating the training outputs into the Thematic Map of Training Results.

• To perform other related tasks deemed necessary for the project assigned by Project Officer and/or HPM Jakarta.

Expected Results

• Produce recommendations for ToT based on training need assessments.

• Produce workshop and meeting reports, with sufficient content reporting and attendance lists

• Produce supporting materials, organized in reports, summarized as necessary as required by the Project.

Competencies:

• Professionalism: Knowledge of lifelihood program (in relation with village planning and facilitation) is an asset, but the successful candidate must be able to demonstrate that these skills are paired with training in the participatory facilitation of the interests and the needs rural communities, including poor communities.

• Communication:

o Strong communication skills in Bahasa Indonesia and English; communication skills through media are an asset.

o Public communication is an essential task and a successful candidate must be capable to do so effectively. However, he/she will always seek prior approval of the Project Officer and of HPM to do public communication.

• Accountability: Takes ownership of all responsibilities and honors commitments; operates in compliance with the following organizational regulations and rules:

o Do the UNDSS basic and advanced training and provide the HPM with the certificates.

o Work full-time for this assignment

o Seek Project Officer approval for paid leave in advance

o Report absence due to illness as required

o Make job-related travels only after obtaining Project Officer and UNDSS approvals

o Seek approval for office expenditures from the Project Officer and the admin staff prior to making expenditures

o Protect the good name of UN-HABITAT and the United Nations under all circumstances and will not act against the interest and reputation of the United Nations

o The Project Assistant can engage in community activities, such as of local NGOs, outside the working hours of this assignment, as long as those activities are not against the interest and reputation of UN-HABITAT.

o In case of doubt, will seek the guidance of the Project Officer and HPM in Jakarta on all above matters

Qualifications and Requirements

Education: University degree, at least at bachelors level, in a relevant discipline (communication, social science, planning or related studies), or clearly equivalent work experience in lieu of a relevant university degree

Experience: At least 5 years relevant national experience, of which a significant amount is required in community development.

• Proven experience in the facilitation of rural issues (with workshop facilitation) and planning work with local authorities

• Prior experience with UN organizations is an asset

Language:

• Good English verbal skills; long-format reporting can be done in Bahasa Indonesia with English executive summaries

Remuneration

UN-HABITAT to offer an SSA contract or a LICA contract. Applicable remuneration will apply

Applications should comprise:

Completed UN Personal History Form (P11). Please download the form (MS-Word) from UNHABITAT/ROAP-vacancy website: www.fukuoka.unhabitat.org

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A Statement of Interest and Competencies for the position

Candidates are encouraged to provide their personal (non P11) CV as well.

Applications should be sent to:

unhabitat.indo@gmail.com

United Nations Human Settlements Programme

UN-HABITAT INDONESIA OFFICE

Menara Thamrin Building 14th Floor, Suite 1406 Jl. M.H. Thamrin Kav. 3, Jakarta 10250

Please indicate the Post Title: “PROJECT ASSISTANT (ToT for Facilitator of Grant Programmes)” in your e-mail subject. Please note that applications received after the closing date stated below, will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for an interview. The salary will be determined according to the qualifications, skills and relevant experience of the selected candidate. In line with UN-HABITAT policy on gender equity, applications from female candidates will be particularly welcome.

Deadline for applications: 15 July 2011