PROJECT OFFICER (Public Administration of Community Grants)

ORGANIZATIONAL LOCATION: UN-HABITAT

DUTY STATION: Kupang, NTT

FUNCTIONAL TITLE: PROJECT OFFICER (Public Administration of Community Grants)

POST DURATION 6 months extendable

Background

The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for human settlements. UN-HABITAT presently focuses on five key thematic issues: advocacy and monitoring; participatory planning, management and governance; access to land and housing for all; environmentally sound basic urban infrastructure and services; and improved access to sustainable financing for affordable housing and infrastructure. The scope of UN-HABITAT‟s engagements is both global and local, encompassing knowledge management, training and technical cooperation.

In Indonesia, UN-HABITAT has provided technical assistance to several Government departments on issues of housing, urban development, land administration, local governance and local economic development. Through collaborations with key partners – Ministry of Public Works, Ministry of Housing, National Planning Agency (Bappenas), Ministry of Home Affairs, and Ministry of the Environment, UN-HABITAT has assisted the development of low-income housing support facility, good urban governance, sustainable urban development network, and the national habitat platform.

One of the programme that is currently being conducted by UN-HABITAT is the Capacity Building to Sustain Peace and Integration (CBSPI) in West Timor, targeted in two districts of Kupang and Belu. The ignition was the independence of Timor Leste and continued civil conflict caused by mass displacement has continued since. The Aid to Uprooted People programme has been delivering direct assistance to people affected by conflict and displacement. The first 2010 call of the EU delivered assistance directly to communities. The second call was for improved monitoring. The third and present call aimed to assist local governments to deliver their assistance more effectively. This last call addresses those most vulnerable groups of uprooted people which fail to receive government assistance because of a serious lack of capacity within the decentralised local authorities. These „most vulnerable‟ are women, children, female headed households and certain groups of indigenous people.

UN-HABITAT will provide assistance to the local goverment to focus on the capacity building in one of the development program of ANGGUR MERAH, which is presently still in the early stage. For the first fiscal year of Anggur Merah (Anggaran untuk Rakyat Menuju Sejahtera) or “The Budget for the Prosperity of the People”, NTT Government has allocated the budget through Province‟s APBD (local government budget) as much as IDR 250.000.000,- for a village/kelurahan representing each sub-district in the whole NTT Province, or in 287 villages, as well as provided facilitators in each village for community assistances. The target of the Village Development Program of Anggur Merah is the implementation of 4 (four) main focus of commodity development in NTT Province, namely corn, livestock, cooperative and “cendana” wood. In addition to those main focus, the program will also be directed to develop home industry, sea-weed, salt, and fishery according to the character and potential of each village. .

Objectives of the Assignment

The Project Officer will ensure that all activities are running as per project workplans.

The Project Officer will ensure the implementation of training and monitoring activities are going smoothly.

The Project Officer will coordinate and communicate with local governments of NTT Province, Kupang District, and Belu District as well as DRPD members in both districts.

The Project Officer will report to Habitat Programme Manager (HPM) in UN-HABITAT Jakarta, and work under the guidance of HPM and HSO-ROAP, Fukuoka, Japan.

Organizational Setting and Reporting Relationships:

The Project Officer [in Kupang] will report, on a daily basis, to UN-HABITAT Habitat Programme Manager (HPM) Jakarta as well as indirectly to Human Settlement Officer (HSO) of Regional Office for Asia and the Pacific (ROAP) of UN-HABITAT Fukuoka, Japan. The overall oversight is with the Habitat Program Manager (HPM) in Jakarta..

The Project Officer will follow the instructions of the HPM and HSO, will do full reporting and, as a UNH team member of Project Management Unit, take instructions on the work matters below and any other matters required for the successful completion of the project.

Responsibilities

The Project Officer will be responsible for the following tasks:

• To ensure that the outputs achieved are in accordance with the expected targets.

• in his/her daily function, for any administrative and security matters of UN-HABITAT in NTT.

• To coordinate and supervise the activities of staffs to work with the compliance of roles and responsibilities.

• To perform as a representative of UN-HABITAT in NTT and coordinate with HPM and HSO ROAP to ensure that the organisation will be represented properly.

• To conduct a supervisory task on the activities performed by Project Assistant (ToT for Facilitator) in designing and preparing training materials as per local needs.

• To ensure that the activities performed by Project Assistant (Gendered Monitoring and Mapping) in developing baseline data and project progress in the formats of GIS/MIS as the information database for PMU in district level will be in line with the project objectives.

• To ensure that Monitoring and Evaluation reports conducted by UN-HABITAT partner (IRE Jogjakarta) will be in line with the project objectives.

• In coordination with Project Assistant (ToT for Facilitator), to assist the districts in the selection process of facilitators of village/sub-district (PKM) and/or in the ToT in the villages/sub-districts.

• To coordinate with SPADU/Steering Committee of NTT Province in conducting any meeting and/or workshop of Steering Committee every 6 month in province level.

• To coordinate with SEKBER/Project Monitoring Committee in district levels of Kupang and Belu.

• To perform other related tasks deemed necessary for the project assigned by HPM Jakarta or HSO ROAP Fukuoka Japan.

Expected Results

• To submit a progress report at 6 monthly base to HPM Jakarta.

• Produce workshop and meeting reports, notes, with sufficient content reporting and attendance lists

• Produce supporting materials, organized in reports, summarized as necessary as required by the Project.

Competencies:

• Professionalism: Knowledge of community-base development program (in relation with village planning and facilitation) is an asset, and the successful candidate must be able to demonstrate that these skills are paired with training in the participatory facilitation of the interests and the needs rural communities, including poor communities as well as combined with database and maps presentation.

• Communication:

o Strong communication skills in Bahasa Indonesia and English; communication skills through media are an asset.

o Public communication is an essential task and a successful candidate must be capable to do so effectively. However, he/she will always seek prior approval of HPM to do public communication.

• Accountability: Takes ownership of all responsibilities and honors commitments; operates in compliance with the following organizational regulations and rules:

o Do the UNDSS basic and advanced training and provide the HPM with the certificates.

o Work full-time for this assignment

o Seek HPM approval for paid leave in advance

o Report absence due to illness as required

o Make job-related travels only after obtaining HPM and UNDSS approvals

o Seek approval for office expenditures from the HPM and the admin staff prior to making expenditures

o Protect the good name of UN-HABITAT and the United Nations under all circumstances and will not act against the interest and reputation of the United Nations

o The Project Officer can engage in community activities, such as of local NGOs, outside the working hours of this assignment, as long as those activities are not against the interest and reputation of UN-HABITAT.

o In case of doubt, will seek the guidance of the HPM in Jakarta and/or HSO ROAP Fukuoka Japan on all above matters

Qualifications and Requirements

Education: University/Master (S1/S2) degrees, in a relevant discipline (communication, social science, economic studies, planning or related studies), or clearly equivalent work experience in lieu of a relevant university degree

Experience: At least 5 years relevant national experience, of which a significant amount is required in community development and project management and implementation.

• Proven experience in the facilitation of rural issues (with workshop facilitation) and planning work with local authorities

• Prior experience with UN organizations is an asset

Language:

• Good English verbal skills; long-format reporting can be done in Bahasa Indonesia with English executive summaries

Remuneration

UN-HABITAT to offer an SSA contract or a LICA contract. Applicable remuneration will apply

Applications should comprise:

Completed UN Personal History Form (P11). Please download the form (MS-Word) from UNHABITAT/ROAP-vacancy website: www.fukuoka.unhabitat.org

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A Statement of Interest and Competencies for the position

Candidates are encouraged to provide their personal (non P11) CV as well.

Applications should be sent to:

unhabitat.indo@gmail.com

United Nations Human Settlements Programme

UN-HABITAT INDONESIA OFFICE

Menara Thamrin Building 14th Floor, Suite 1406 Jl. M.H. Thamrin Kav. 3, Jakarta 10250

Please indicate the Post Title: “PROJECT OFFICER (Public Administration of Community Grants)” in your e-mail subject. Please note that applications received after the closing date stated below, will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for an interview. The salary will be determined according to the qualifications, skills and relevant experience of the selected candidate. In line with UN-HABITAT policy on gender equity, applications from female candidates will be particularly welcome.

Deadline for applications: 15 July 2011