DATABASE AND ADMINISTRATION ASSISTANT - JAKARTA

INDONESIA DOMESTIC BIOGAS PROGRAMME

Title : Database and Administration Assistant

Duty Station : Jakarta

Responsible to : IDBP Office Manager

Duration : 1 (one) year

Closing date : 25 August 2011

Since 15 May 2009, Hivos is running the Indonesia Domestic Biogas Programme (IDBP), funded by the Dutch government. This programme is undertaken in close cooperation with SNV Netherlands Development organization.

The Database and Administration Assistant will be recruited with the main responsibility for supporting the IDBP in the day to day office running, including:

1. Collect, organize and file all incoming data reports, including pra-con forms, household agreements, completion reports, Quality Control reports, GPS coordinate data and any other data which is entered in the IDBP MIS;

2. Track all documents which are missing, verify the quality and completeness of the reports before entering the data;

3. Contact the sender of the data at province level to ensure that data is complete and if necessary re-sent to the NBPSO;

4. Enter all data in the IDBP MIS as required in cooperation with the IT officer;

5. Prepare monthly reports on the last working day of the month or first day of the following month;

6. Prepare reports as requested by NBPSO staff for reporting, administrative, management and/or programme activity purposes;

7. Assist NBPSO and PBPO staff to undertake payments of invoices by verifying the reports with incoming and other data;

8. Assist NBPSO and PBPO staff in renewing of partnership agreements, warning two months before partnership agreements are expired and provide information about any issue related to the partnership agreements to BIRU staff and CPOs;

9. Maintain and update CPO contact lists (CPOs, masons, supervisors), training information (participants, gender-specific, number and kind of training sessions) and other relevant data for IDBP;

10.Perform other administrative duties as requested by the IDBP management.

Qualification:

1. Relevant education, administration skills, accounting background or experience.

2. High competency in Microsoft Office Software (MS Word, MS Excel, MS Access) and E-mail.

3. Ability to work effectively as part of a team.

4. Possess effective interpersonal and communication skills, including: being proactive and taking initiative.

5. Good numerical aptitude, accuracy and fast typing.

6. Fair proficiency in English.

Work experience

Minimum of 2 years relevant work experience in data processing, office administration and clerical tasks.

Applicants should send a CV and a cover letter to: hrd@hivos.or.id with reference code 'vac Database & Admin Jakarta'. Applications are requested by 25 August 2011; thereafter the position will remain open until filled. This post is open for Indonesian nationals only. Only shortlisted candidates will be contacted.