Office Manager

CCM Indonesia is the Country Coordinating Mechanism (CCM), an independent national forum which function is to oversee grants provided to Indonesia by the Global Fund to Fight AIDS, TB and Malaria (GFATM).

Secretariat of CCM Indonesia is currently seeking to fill the following position:

OFFICE MANAGER

Based in Jakarta, the Secretariat Office Manager will be responsible for:

1.Working closely with the Executive Secretary and other staff of the Secretariat CCM Indonesia and shall perform administrative functions of CCM Secretariat;

2.Responsible for office management tasks, human resources affairs, general administrative duties, procurement and logistics;

3.Assist all Staff of the CCM Secretariat in preparing CCM activities as meetings/workshop/seminars, Oversight Field Visit and others;

4.Take notes at the CCM relevant activities and prepare minutes jointly with the Secretariat Assistants;

5.Taking care of Secretariat logistical including support for workshops/seminars/meetings;

6.Organize filling system in the CCM Secretariat together with the Administration Assistant;

7.Maintain and update the information of CCM Members, MoM, letters and document from TGF, donors and stakeholders;

8.Supervise Administrative and Office Assistant in facilitating all Secretariats' logistical aspects of Secretariat related administration.

9.Download and upload relevant informations for CCM Indonesia with the supervision of CCM Executive Secretary;

10.Conduct other tasks, deemed necessary by the Executive Secretary;

Qualifications:

1.Strata or Master degree in business administration, management or related field;

2.Computer literate and skills;

3.Skills in download and upload informations from and up to the website;

4.At lease 10 years of experiences working to office management for non-profit organizations;

5.Experience working with a variety of stakeholders, including government, civil society, private sector and development partners;

6.Ability to work independent, solve problems and supervise administration and office staff;

7.Extraordinary organizational skills, English communication skills both verbal and written;

8.Excellent time management;

9.Ability to work in a team;

10. Ability to work under pressure;

Applications should be sent via email To: ccmindo_hr@yahoo.com with Subject: Office Manager; Secretariat of CCM GFATM Indonesia, MOH Building 9th Floor Kuningan, Jakarta; not later than 17 August 2011.

Please provide a Curriculum Vitae (CV) that contains details of your qualifications, experience, present position, current remuneration, earliest date of availability, names, telephone and e-mail of least three referees.

"Only qualified applicants will be shortlisted"