Receptionist/Admin Assistant

Save the children is a leading non profit humanitarian relief and development organization working in more than 120 countries throughout the world. Our mission is to create lasting, positive change in the lives of children in need. Save the Children has grown enormously in the country and today we operate in 13 provinces across Indonesia. Our program approach now brings long term and sustainable benefits to more Indonesian children and we work to establish effective, self-sustaining approaches to issues related to child protection, health, education, livelihoods, emergency response and disaster risk reduction. Save the Children partners with children, communities, local organizations and the government of Indonesia to transform the lives of Indonesia children and their families. Currently Save the Children has an immediate need for junior level/fresh graduate staff to be a part of our Support team and will be based in Jakarta.

Receptionist/Admin Assistant (code: RAA Jkt) - 1 post based in Jakarta

The incumbent will support the front office function and administrative services

Core Duties and responsibilities are as follow:

1. Keep the reception area in neat and representative condition

2. Greet visitors and direct them to designated staff

3. Take incoming calls and forward them to specific extension

4. Assist Jakarta staff in ordering taxi, record taxi voucher circulation and compile document for payment

5. Record and distribute incoming letters

6. Record outgoing letters/packages and coordinate with courier service provider for delivery and compile document for payment.

7. Record incoming mails, invoices and faxes and distribute them as necessary

8. Assist the Jakarta team in preparing logistics for meetings, events etc.

9. Updated telephone extension and contact list

10. Filing to administration paperwork

11. Prepare logistics/asset related documents, forms, etc.

12. Assist in office billing payments

13. Assist in office maintenance.

Requirements of skilled and experiences:

* Diploma degree from secretary or social science with 1 year experience in the area (fresh graduates are encourage to apply)

* Proficiency both in English and bahasa Indonesia

* Good understanding of handling administration system in the office specially International NGO

* Highly organize and time management

* Computer skills

* Self Starter, pro-active, flexible & Ability to take initiative

* Good Interpersonal and communication skill

* Cultural sensitivity and ability to work without regard to religious, ethnic and cultural differences

Updated CV and application letter should be sent to id.recruitment@savechildren.org Please fill the "subject" column of the e-mails in this format: code of the position <...> - your name <...>. Closing date for application is 7 (seven) days after this advertisement (Only short-listed candidates will be notified).

All recruitment practices and procedures reflect Save the Children's commitment to protecting children from abuse

Qualified women encouraged to apply

Over 3.5 million health workers are urgently needed to end the crisis of "healthcare deserts" - where children and mothers don't receive the most basic of healthcare services. Sign the petition at http://www.healthworkerscount.org/

Every 6 seconds, a child dies in Asia from preventable causes. Young Asians are campaigning to end this. Please join them at:

http://every1.asia

East Africa Drought and Food Crisis: A dollar a day for 100 days can help us keep a child alive. Give online at www.savethechildren.org/food-crisis-6 or text "SURVIVE" to 20222 to donate $10 (Standard message rates apply). Legal disclosure: www.savethechildren.org/legaldisclosure