Secretarty

IIEF (The Indonesian International Education Foundation) is an Indonesian not-for-profit organization in scholarship management and international education which manages numerous programs on various scales and values from major international donor and funding organizations. IIEF (http://www.iief.or.id) is a local partner organization of the Institute of International Education (IIE), one of the world's largest and most experienced international education and professional exchange organizations based in New York (http://www.iief.org).

Position Summary:

IIEF is recruiting to fill the position of Secretary. This position will be responsible to provide personal administrative support to the Director and Deputy Director/CFO. Duties include general clerical, translation and project based work. This individual must also project a professional company image through in-person and phone interactions.

Responsibilities:

* Prepare correspondence, reports, and materials for publications and presentations.

* Set up the Director's travel arrangements.

* Set up accommodation and entertainment arrangements for company visitors.

* Maintain the Director's calendar.

* Prepare and maintain the Director's expense report.

* Set up and coordinate meetings and conferences.

* Create, transcribe, and distribute meeting agendas and minutes.

* Respond to telephone inquiries in appropriate manner.

* Meet and greet clients and visitors.

* Perform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing.

* Maintain hard copy and electronic filing system.

* Coordinate project-based work.

* Other duties as assigned.

Skills/Qualifications:

* Min. Diploma in Secretary from reputable academy,preferably from Tarakanita, fresh graduates are encouraged to apply

* Excellent skill in English (oral and written) is a must

* Verbal and written communication skills and the ability to type at least 60 wpm

* Proficiency in MS Office (Word, Excel, PowerPoint), having excellent office clerical skills in performing secretarial duties

* Detail-oriented, well-organized, and able to thrive in a fast-paced environment

* Willingness to work a flexible schedule and occasional overnight travel

* Sensitive, compassionate and positive; good relationship skills

* Ability to handle confidential information with discretion

* Team worker, the ability to work as part of a team

Send your resume to: iiefrecruit@gmail.com before 06 August 2011 stating the position applied. (No telephone inquiries)