Jhpiego, an affiliate of the Johns Hopkins University, builds global and local partnerships to enhance the quality of health care services for women and families around the worlds. Jhpiego is a global leader in the creation of innovative approaches to developing human resources for health. The Jhpiego Indonesia program is aimed to improve maternal and newborn health outcomes in Indonesia. We are currently implementing several programs in Indonesia with a variety of funding sources. In order to reach our goals, we are recruiting for several positions to be part of the Jhpiego Indonesia team. The successful candidate will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego vision and mission.
The following positions are available:
Administrative Assistant/ Receptionist (AA)
Department: Administration
Position Reports To: Office Manager
Positions Supervised: Driver
Location: Jakarta Office
Overview:
The Administrative Assistant will perform a range of administrative tasks in Jhpiego’s Indonesia office, including answering phones, managing schedules, assisting with travel arrangements for expat staff, general office support and work flow and assistance with special projects.
Answer telephone, take and relay messages
Managing and distributing general documentation and correspondence
General administrative and clerical support, prepare letters and documents
Schedule appointments, maintain appointment diary either manually or electronically
Organize meetings for COP/CD Assist senior staffs and Consultants to produce letter, documents, reports and presentations or materials for distribution (including word processing, computer graphics, lay out, photocopying, etc.
Manage mail and package delivery, including weekly International courier service to Jhpiego’s Head Office
- Assist expats with making travel and hotel arrangements for their annual leave
- Assist in the planning and takes primary responsibility for the logistics and preparation of special events, staff meeting, etc., including agenda preparation, materials and scheduling of conference rooms.
- Maintaining general office filling, photocopying, and faxing.
- Operate a range of office machines such as photocopiers, computers, scanner and faxes
- Manage Jhpiego operational cars traffic and drivers log sheet
- Tidy and maintain the reception area
Knowledge, Skills, and Abilities:
- Graduate from secretarial or business studies
- Minimum 2 years experience in office administration
- Knowledge of administrative and clerical procedures
- Able to work methodically, accurately and neatly
- Good oral and written communication skills
- Proficient in Microsoft Office Applications
- Highly meticulous with excellent interpersonal, communication and organizational skills
- Able to work in a fast-paced environment
- Able to work as part of a team
To apply, please e-mail your cover letter ,CV and three names of references, including the job reference in the subject line of your e-mail to: hr-id@jhpiego.net
Closing date: 12 September 2011
Only short-listed candidates will be contacted for an interview
More information about Jhpiego can be found on our website www.jhpiego.org
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