ADMINISTRATION AND FINANCE ASSISTANT – SOLO

INDONESIA DOMESTIC BIOGAS PROGRAMME

Title : Administration and Finance Assistant (AFA) for IDBP

Duty Station : Solo (Central Java)

Responsible to : IDBP Provincial Coordinator for Central Java

Duration : 1 year

Closing date : 27 October 2011

Since 15 May 2009, Hivos is running the Indonesia Domestic Biogas Programme (IDBP), funded by the Dutch government. This programme is undertaken in close cooperation with SNV Netherlands Development organization.

The Administration and Finance Assistant will be recruited with the main responsibility for supporting the IDBP Provincial Coordinator in the day to day office running, including :

ADMIN/FINANCE:

1. Record incoming and outgoing correspondence.

2. Record incoming and outgoing warehouse stock.

3. Type drafted letters or any other drafted documents required.

4. Assist in photocopying, scanning, faxing documents.

5. Support logistic matters of meetings and events (such as food order, sending invitations and follow up confirmation, registration desk, etc.).

6. Support in any other logistic and procurement matters (find quotations and prepare purchase and/or bidding documents).

7. Copy CD/DVD and other digital material.

8. Support the Finance Officer in data input of day to day financial transactions and monthly report.

9. Prepare vouchers for general journals as requested by Finance Officer.

10. Update contact lists and manage the name cards holder.

11. Prepare and process monthly timesheets of all IDBP team members.

12. Performs other duties as assigned by Provincial Coordinator

Qualification

1. Relevant education, preferably finance/accounting background, and having administration skills or experience.

2. Competency in Microsoft Office Software (MS Word, MS Excel) and E-mail.

3. Ability to work effectively as part of a team.

4. Fair proficiency in English.

5. Preferably domicile in Solo area.

Work experience

Minimum of 2 years relevant work experience in office administration and financial clerical tasks.

Applicants should send a CV and a cover letter to: hrd@hivos.or.id with reference code 'vac AFA Solo'. Applications are requested by 27 October 2011; thereafter the position will remain open until filled. This post is open for Indonesian nationals only. Only shortlisted candidates will be contacted.