Position in Jayapura: HR, ADMIN. & PROCUREMENT OFFICER (HR-APRO)

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.

CARE Indonesia in Jayapura, Papua is currently recruiting the following position:

JOB TITLE : HR, ADMIN. & PROCUREMENT OFFICER (HR-APRO)

DEPARTMENT/PROJECT : SUPPORT/KOTA II

REPORTS TO : PROJECT MANAGER

JOB SUMMARY

The HR, Admin & Procurement Officer is to provide secretarial, procurement and administration services to all staffs for KOTA II project & WISE project in Jayapura, Papua.

RESPONSIBILITIES AND TASKS

Program

· Assist Project Manager to prepare a letter, project data, and monthly report.

Procurement

· Assist Project Manager to process the office supply procurement.

· Contact equipment vendors to purchase and service including repair the office equipments.

· Prepare contract for service and repair the office equipment, rent the office or car, etc.

· Processing the procurement request for project and ensure the process comply with CARE Indonesia Procurement Manual.

· Filling the important documents and confidential paperwork such as document transactions for data base, for local list vendor/supplier and records all vendors/suppliers profiles.

· Updates and submit Procurement Status Report (PSR) to Procurement Officer at Jakarta.

· Establish and maintain regional “Approved Vendor List”.

· Provide training and support to local partners on CARE procurement & administrative.

· Assist in maintenance inventory in project and prepare monthly FFE Report.

HR

· Preparing staff attendance, medical reimbursement, leaves report, and preparing payroll calculation.

· Coordinate with HR Head Quarter & HR Region South Sulawesi for personnel requisition of project purpose and other HR duties..

Administration

· Assist Project Manager to collect Travel Expense Report of project staffs.

· Prepare monthly invoices breakdown for official phone, electricity.

· Prepare ROP and breakdown of invoices for office utilities, courier and others.

· Screen of incoming telephone calls and the packing of outgoing telephone calls.

· Receive and direct the visitors.

· Process incoming correspondence by opening mail, recording in log book, photocopying, circulating and filing.

· Retrieve email every morning and send mail/e-mail as requested.

· Assist in maintenance of active and inactive general file to ensure that all correspondences and documents are filed properly.

· Arrange/reserve the flight for staff in purpose of official travel.

· Arrange/prepare documents to be shipped to Head Quarter, other Field Offices or overseas if necessary

· Manage regional asset list for above US$ 200 and under US$ 200.

· Maintain and monitoring organization’s assets, including vehicles/motorcycles.

· Monitoring log and fuel consumption, analysis properly by establishing vehicles/motorcycles files.

· Assist in maintenance inventory in project and prepare monthly FFE Report.

· Submit monthly asset report to Regional office Manager & Administration Manager in 1st week of each month.

· Control and monitor the office supply use and availability for regular needs of project staff.

Other

· Assist Supervisor as requested

CONTACTS/KEY RELATIONSHIPS

This section may include both internal and external relationships.

Key Relationship Position Relationship

Internal Project Manager, Regional Office Coordinator Supervisor

PO, FO, Watsan Specialist Colleagues

External Vendors, visitors

QUALIFICATIONS

· Minimum Bachelors Degree in Administration or Management.

· Minimum 2 years experience in administration or procurement area.

· Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision.

· Ability to communicate in English is preferable, excellent in Bahasa.

· Ability to operate standard computer programs (Window, Excel, Outlook & Internet, and PowerPoint).

· Ability to build and work in teams.

· Able to handle petty cash.

· Trustworthiness, integrity, good analytical thinking and attention to detail.

· Ability to work under pressure andtight deadlines.

· Ability to work in a team and a customer satisfaction oriented.

WORKING CONDITIONS

Jayapura 100%; Travel 0%

TERMS OF OFFER

CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.

Please submit your applications before 1 November, 2011 to CARE International Indonesia, Human Resources Unit:

recruit_543@careind.or.id

"Only qualified applicants will be shortlisted"