Consultant for PAME’s Company Profile and Management Structure

OXFAM GB Papua is looking for Consultant to review PAME (Papuan Arabica Marketing Enterprise) existing company profile, ways of working, roles, rules and SOP.

Terms of Reference

Background

Papua Enterprise Development Program (PEDP) is one of the Oxfam Global initiatives to improve community economic and social development. This program funded by New Zealand Government (NZAID) through Oxfam GB affiliation ONZ. This program will be implemented in several areas in Papua; Nabire, Paniai, Jayawijaya and Jayapura.

In the implementation phase of this program, Oxfam will be supported by local partners. Specifically for Nabire, Oxfam got support by PAME to assist and support coffee farmers in development of community Arabican coffee. So far, PAME stand in the format of CV or limited corporate with profit oriented value. With this format, PAME has limited obligation to mentoring coffee farmers in improving the quality and quantity of their product including their human capacities. This is how Oxfam think that it is very important to find a new format or improving recent format to enable PAME in mentoring and assist local coffee farmers to more able in term of their self capacity as coffee producer in business management, marketing, improving their product (quantitavely and qualitatively), and land management.

The new format and new improvement in the PAME profile, hopefully, will optimize PAME ability to mentoring and assisting coffee grower in Paniai and surrounding areas. Especially in their productivity and self capacity as well, improving PAME staffs' capacity as local entrepreneur in coffee marketing and bale them to inspire other Papuan to become entrepreneur. On the other hand, Oxfam also hope that PAME staffs have clear direction as a company, foundation or any suggested form, supported with clear job description to all the staff, clear project management, financial management, and clear vision and mission of PAME.

Objective

This consultation can be held by an organization or individual consultant firm/ independent firm which are competent and experienced in supporting PAME with technical and ideas supports. The objectives of this consultancy are to support PAME especially in:

1. To assist PAME in reviewing its existing profile, finding alternative profiles, and when needed, supporting PAME in setting up its new profile which is supported with sufficient legal status ;

2. To assist PAME in completing its organizational basic rules and standard (such as AD/ART as well as vision and mission);

3. To assist PAME in setting up an Adequate organizational structures along with clear ways of working, roles, & responsibilities and rules for all PAME staffs;

4. To develop a plan for capacity building for the staff of PAME, and conduct basic training on organizational management for the staff;

5. To assist PAME in developing a clear office management system standard operational procedure (SOP) which related to each staff' responsibility in the PAME structure, ownership of asset and profit of PAME

Expected results

1. Finalization of PAME's organizational profile, supported with legal document)

2. Organizational basic rules and standard (such as AD/ART as well as vision and mission

3. PAME structure with clear staffs' job description

4. PAME's organizational rules, and ways of working

5. Plan of capacity building of PAME staff

6. Basic training on organizational management delivered to PAME staffs

7. PAME office management handbook

PROPOSAL SUBMISSION

For organizations who are interested please submit the audit proposal

OXFAM GB Papua:

* BTampubolon@oxfam.org.uk

* jayapura@oxfam.org.uk With the proposal submission deadline: 6 January 2012.

Interested applicants are invited to submit their proposal by latest 6 January 2012 to the refers e-mail account within the ToR