EVENT ORGANIZER FOR REGIONAL MEETING

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.

CARE Indonesia in Kefamenanu, East Nusa Tenggara is currently recruiting the following position:

JOB TITLE : EVENT ORGANIZER FOR REGIONAL MEETING

DEPARTMENT/PROJECT : PROGRAM/PRIMA BINA

REPORTS TO : ADVOCACY OFFICER & PROJECT MANAGER

Background

Started on 2006 CARE has tried to prevent malnutrition in infants and young children under 24 months old in West Timor through an approach to increase the knowledge and skills of health workers and community with regards to optimal infant and young child feeding practices by working with key community contacts. Starting on 2008 CARE through Prima Bina program start to promote, protect and support infant and young child feeding and related maternal nutrition in the province of East Nusa Tenggara, with experience in Infant and Young Child Feeding (IYCF) program CARE learned that a well designed behavior change communication (BCC) strategy is needed to improve, not only the feeding practices but also the maternal nutrition, which is directly related to the optimal health of the newborn. CARE also learned some challenges such as:

* CARE project’s staffs, health workers, and village health volunteer need to acquire the knowledge and skills to be able to facilitate and support IYCF practices in the communities (as we are addressing maternal and child rights);

* Related maternal (health and) nutrition needs to be addressed to prevent low intrauterine growth in order to reduce rates/ numbers of babies born with low birth weight. As the impact it will increase their chance for survival;

* Behavior change and communication strategies need to be well developed and applied into the activities of the project;

* Decision making on maternal and child care (including feeding practices) in the community where IYCF-E worked was mainly done by the family members (i.e. father, grandmother, other elder relatives, etc) and not the pregnant and lactating mothers.

Therefore,

CARE Indonesia, with continued support from CARE USA, proposes a three years IYCF program to address issues related to IYCF practices in development. The program will continue to provide opportunities for capacity building and technical assistance to facilitate program design, support, and monitoring of results that build on lessons learned.

Right now Prima Bina is at the end of three years program, as part of phase out strategy Prima Bina will share the best practices, lesson learned and challenges through regional meeting. The event also wants to capture about what works best in Indonesia regarding IYCF activity (including training curriculums, monitoring and evaluation). In terms of making the event well organized and running well, Prima Bina need to hire event organizer for handling the preparation and the event itself (pre workshop research, workshop facilitation)

Objectives

1. Conduct pre assessment from 10 different stakeholder/partners with IYCF program by focusing on:

a. Assess the evidences based activities and methodologies successfully applied by 10 different stakeholders;

b. Compare the assessment results with CARE’s counseling and MTMSG approach;

2. Based on pre assessment findings, together with PRIMA BINA team design the workshop scenario;

3. Facilitate the Regional Meeting event;

4. Provide report on proceeding (event and document of lesson learned).

Detail scope of work

The services of selected organizer should delivered following scope of work. They are:

1. Pre- workshop research.

The research will provide a road map of IYCF efforts successfully conducted within inter-agency and government which will be discussed further within the regional meeting. It will identify and group the activities and approaches based on the effectiveness of each effort. The process should follow the steps below:

a. Data collection;

b. Data Clustering;

c. Presentation of result;

2. Workshop facilitation. The selected organizer will further utilize the pre-workshop assessment result to:

a. Prepare the concept of meeting deliverables which cover the session, the materials, agenda as well as facilitation techniques will be applied in the meeting with close coordination with CARE;

b. Facilitate the workshop in accordance to agreed agenda;

c. Provide note taker and interpreter, documentation (photos and videos) to capture the whole meeting process as knowledge management;

d. Develop a report based on the meeting process;

3. Workshop kit and equipment.

The selected organizer should design and produce the workshop kit in coordination with CARE and comply to CARE’s communication and visibility regulation.

Duration of contract

* 2 weeks for pre-workshop research;

* 4 days for workshop facilitation.

Deliverables

* Pre-workshop assessment report;

* Presentation materials;

* Meeting report.

Timeline

Date Activity

19 December 2011 –20January 2012 Pre assessment workshop

23 – 31 January 2012 Report writing and Presentation

20 February –7 March2012 Workshop facilitation and report writing

Payment methods

Consultant shall claim the compensation in two terms as of:

1. First payment shall be claimed after the report writing and presentation of pre assessment submit to CARE on January 31,2012;

2. Second payment shall be claimed after workshop facilitation and report submit to CARE on March 7, 2012– the latest.

Participants for Regional Meeting event

Day 1 (21/02/12) Day 2 (22/02/12) Day 3 (23/02/12) Day 4 (24/02/12)

Stayed participants (Belu, TTU, NTT, NTB, Sumut, Kalbar, Sulbar, Papua, Prima Bina team (2), CARE USA (3), CARE Bangladesh(4)) 20 20 20 20

Discussion participants (Belu, TTU, NTT, NTB, Sumut, Kalbar, Sulbar, Papua, Kemenkes (3), Unicef, WVI, Plan, Mercy Corps, Save the Children, Selasi, AIMI, YOP, IBI, Perinasia, Prima Bina team (3)) 24 24 24 80

QUALIFICATIONS

* Experience in organizing event especially for NGO

* Extensive experience with research and evaluation of nutrition projects

* Experience in Infant and Young Child Feeding (IYCF)

* Knowledge and experience working with various stakeholders

WORKING CONDITIONS

All preparation and Regional Meeting event will take place in Jakarta

TERMS OF OFFER

CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). The applicant also has to give a brief proposal that depicts the research methodology, detail work plan, and detail proposed budget. Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.

Please submit your applications before 15 December, 2011 to:

CARE International Indonesia, Human Resources Unit:

recruit_555@careind.or.id

"Only qualified applicants will be shortlisted"