Vacancy Annoucement No. 12/INS/NTT/PROG/006 - Programme Assistant (Prototyping), Kupang

World Food Programme, Indonesia invites applications from the eligible candidates for the following position:

Position: Programme Assistant (Prototyping)
Contract Type: SSA/Service Contract
Duty Station: Kupang, Indonesia

Accountabilities: Within the assigned unit, the Programme Assistant will be responsible for the following duties:

Undertake negotiations for and prepare project documents with government ministries and other participating agencies;
Organize project planning missions, meetings and briefing sessions to identify and analyze problems and recommend project;
Assess project performance including utilization of resources and achievement of planned targets;
Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above;
Analyze and prepare projections for food commodities and non-food items to ensure timely call forward and/or local procurement;
Assist in compiling monthly statistics on food aid and support provided
Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;
Analyze contract terms and conditions, and correct any observed discrepancies between contract rates and invoice amounts;
Carry out advocacy and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;
Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
Provide guidance, on-the-job training and assistance to support staff;
Evaluate, develop, and recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
Provide training to counterparts and communities as required on WFP procedures, local food processing, nutritional aspects, hygiene, etc. Perform other related duties as required.

Qualifications and Experiences:

Education: Secondary school education, preferably supplemented by courses in human resources, public administration, transport, development economics or other related field.
Experience: At least three years of progressively responsible experience of which at least one year was closely related to programme functions.
Knowledge: Training and/or experience utilizing computers including word processing, spreadsheet and other software packages. Language: Fluency in both oral and written English and Bahasa Indonesia.
Other Desirable Skills: Training and/or experience using Word, and Excel;
WFP’s Information Systems (WINGS) and other WFP software; knowledge of WFP financial regulations; and rules and WFP policies and procedures in the area of work.

Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply.
Applications should be addressed by e-mail to: Jakarta.Vacancy@wfp.org

All applications should include an updated CV, a photograph and three references and should be received no later than 31 January 2012.

“Only short-listed candidates will be contacted”