World Relief is a USA relief and development
charity working with to bring help and hope to communities in need. World
Relief is committed to the sector standards and good practice. Right now we are
looking for a dedicate and capable person for the following position:
Job Title: Driver &Logistics
Assistant
Job Title of Immediate Supervisor: WR Finance & Adm. Manager
Work Location: Bali, Indonesia
Status Categories: Term of Assignment: 3 Month
Effective Date: October
1, 2012
GENERAL FUNCTION:
The purpose of this post is to provide logistics support to the Bali
Country Office and Field office, as delegated by Finance & Admin Manager.
POSITION IN ORGANISATION
· Reports to the Finance &
Adm. Manager.
· Manages day to day relationships
with HR Officer, Finance Assistant, and Project Managers.
DUTIES AND KEY RESPONSIBILITIES:
Driving Vehicles
1. Driving World Relief vehicles in safe and comfortable manner.
2. Maintaining vehicles in a clean , mechanically sound condition
3. Ensure passengers use seat belts
4. Maintain the logbook provided, ensuring that passengers sign the log
5. Perform routine checks to the car before using/driving i.e. check oil. Radiator fluid, windscreen washer bottles is full, tires, lights and indicators are functioning; check the fuel – vehicles should always have at least half a tank of fuel; check other equipment i.e. tool kit box, medical kit, torch, etc.
6. Ensure the Vehicle Monthly Report and driver’s log book submitted to Finance Manager at the end of every month
7. Write down all supplies and materials required for the vehicle and submit to Finance Manager
8. Notify the Finance Manager as soon as a problem is found that requires repairing.
Logistic and Asset management
1. Preparing and maintaining all material needs with the process and not limited; Purchase request, Quotations, Purchase Order, Good Received Note, etc with following the Logistic Operational and Procedure.
2. Develop and maintaining office supplies, fuel requests, and flight requests.
3. Maintenance the organizational and stake holders contact number database included WR key staff emergency phone numbers, hospital, police, etc.
4. Making travel reservation including but not limited hotel booking, arrange drop or pick up the guest, etc.
5. Maintaining the communication; phone, facsimiles, courier, postage, etc.
6. To maintain suitable storage facilities, ensuring that an adequate stock control system is implemented and maintained.
7. Oversees and maintained assets that are owned by WR thru and not limited: apply asset tag number, update the asset register, etc.
8. Update all relevant information relating with all of World Relief assets (location, use, person assigned, type, model, etc) and report to Finance Manager every month.
9. Verify the assets on the asset register every three month and report to Finance Manager, work closely with Program Manager for the asset located in the Field office.
10. Carry out any other duties as requested by the Finance & Admin Manager.
Safety and security
1. Being aware of the security situation in the area of work
2. Adhering to the safety guidelines issued by World Relief and the procedures for minimizing risk to passengers and self.
3. Maintain a good knowledge of the city roads and key destinations in Bali.
4. Adhere to World Relief safety guidelines and procedures in accident or conflict situations
WORK
ENVIRONMENT:
· This position is based in the WR
Bali Office with possibility travel to field Office.
· Working hours will be 40 hours
per week, Monday to Friday with possibility over time.
Please
submit your application to hrindonesia@wr.org or World Relief Office: Gedung Bank Pasar Raya Kuta lt. 2. Jalan Raya Tuban No.
62 before September
24, 2012. Only shortlisted candidate will be contacted
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