Vacancy Announcement: Procurement Officer (Jakarta based)

Tetra Tech ARD is currently accepting expressions of interest for the
Procurement Officer (Jakarta based) on our USAID Indonesia Forestry and
Climate Support Project (USAID IFACS).

USAID IFACS seeks to reduce the threats of deforestation and climate change,
and help the Government of Indonesia (GOI) conserve the country's tropical
forests, wildlife, and ecosystem processes (including carbon sequestration).

JOB SUMMARY:

He/she reports to the Operations Manager with the role is to manage the
procurement process of goods and services in a transparent, effective and
efficient manner in support of USAID IFACS operations.

MAIN RESPONSIBILITIES AND TASKS:

Contracts:

1. Thoroughly familiarize her/himself with detailed systems and
procedures for management of local subcontracts, including preparation of
subcontract templates and other compliance-related documents related to the
solicitation, review, and approval of subcontracts, as well as the
administration, and monitoring of subcontracts;

2. Assist in provision of on-going training to USAID IFACS
administrative and technical staff in the area of local subcontracting;

3. Draft contract agreements and other compliance-related documents as
needed, ensuring that all documents are in compliance with USAID
regulations, Federal Acquisition Regulations (FAR) requirements, and ARD
home office procedures;

4. Assist in the management of the RFP and bid analysis process;

5. Work closely with USAID IFACS technical and financial staff to make
sure technical and financial attachments to all agreements are clear,
concise and complete, to ensure effective and efficient subcontract
development;

6. Assist in effective and efficient subcontracts approval,
disbursement, and compliance;

7. As directed by supervisor and in coordination with M&E Specialist,
participate in the monitoring and evaluation of subcontract implementation;

8. Enter all relevant data in subcontract database, in a complete,
accurate, and timely manner;

9. Extract reports from database, as required, which includes the
monthly submission of the Subcontractor report.

Procurement:

1. Thoroughly familiarize her/himself with detailed systems and
procedures for management of procurement of goods and services;

2. Assist with Request for Quotations (RFQ) and bid analysis process
in compliance with procedures and regulations;

3. Draft purchase orders and other compliance-related documents as
needed;

4. Ensure that all local project procurement complies with ARD home
office procedures and USAID regulations;

5. Ensure the effective and efficient reception of goods;

6. Assist in providing on-going training to USAID IFACS administrative
staff in the application of procurement procedures;

7. Manages inventory spreadsheet and prepares property purchase
report;

8. Prepare reports reflecting quantity, status and location of the
inventory items and provide suggestions to the management about maintenance
and repair of inventory item, its disposal and effective use. Liaise with
Home Office on inventory plus property management;

9. Prepare loss reports and seek approval of the concerned supervised
for the reasonable losses. Ensure that inventory database is updated
immediately after recording the loss.

10. Prepare claims for the stolen or hijacked property and send it to
management;

11. Conduct inventory check on a quarterly basis by physical counting of
all commodities, and verifying that there name, tag number, location, and
condition are on the master inventory list.

Other:

1. Assist with the Logistics and Planning of USAID IFACS Workshops;
and

2. Other Duties as assigned by the supervisor.

QUALIFICATIONS (MINIMUM REQUIREMENTS):

University degree in relevant subject matter.

At least 3-5 years of experience in logistic, procurement, and/or similar
position.

Excellent interpersonal skills, including patience, diplomacy, willingness
to listen and respect for colleagues.

In addition, must be flexible, willing to perform other duties and work
irregular hours.

Must also be able to create a supportive working relationship among all
project teams.

Native fluency in spoken and written Indonesian.

Professional competency in spoken and written English.

Strong coordination and team playing skills.

Ability to engage in activities occurring in multiple field sites with
multiple stakeholders across Indonesia.

Willingness to travel extensively in Indonesia.

Please submit your recent CV and Cover Letter as of 23 September 2012 (the
latest) with subject Procurement Officer to: recruitment@ifacs.or.id

Tetra Tech ARD is an equal opportunity employer.