Vacancy Announcement -Support Service Manager - French RC

FRENCH REDCROSS
JOBDESCRIPTION:SUPPORT SERVICE MANAGER
*PersonIdentified*
Positiontitle               : SUPPORT SERVICEMANAGER
Reporting
to               : Head ofDelegation
PositionObjective      :
TheSupportServiceManagerisresponsibletomanagetheofficeandoversee day-to-dayadministrativetasksincludingFinance,Logistic,HumanResources andgeneral
affairs
  inFrenchRedCross Indonesia

Delegation
Duration                     : 6 months
Location                     : Jakarta
Starting
Day              : November1st,
2012

TheFrenchRedCross(FRC)ispartoftheglobalRedCross/RedCrescentMovementandispresentinIndonesiaat theinvitationoftheIndonesianRedCross(PMI)sincethe26December2004tsunamiinNanggroeAcehDarussalam and Nias Island.

Inthefieldoflong-termdevelopment,FRChasbroadeneditscommitmenttocontributetotheeffortstowardsthe reinforcement  of  disaster  management  capacity  in  Indonesia.  FRC  is  supporting  PMI  to  implement  Integrated CommunityBased RiskReduction(ICBRR)Programin WestSumatera
ProvinceofIndonesia.

Withinthisoverallframework,FRCiscurrentlyseekingasupportservicemanagertoberesponsibletomanagethe officeofFrenchRed CrossIndonesia delegation.

Key
tasks andresponsibilities
Responsible ofthe support service which include  finance, logistic, human resources,administration  and generalaffairs ofJakartaOfficeof French Red Cross.

SpecificTasks:Finance
·         Beresponsibleincashmanagingandthebanksaccounts,cashverificationincludingcheck  the validityofinvoicesbeforepayment,paymentrecordonadailybasisinthesoftwareandensurethe availabilityoffunds
in the account at anytime;
·         Preparethemonthlytreasuryforecast forFRCIndonesia
delegation;
·                 ·         Beresponsible to follow thereconciliation
between expenditures committedand the budget forecast forFRCIndonesia delegationand analyzethe differences between
   budget orecastsandexpenditures done;
·         Makethe budget
for local runningcosts;
·         ProposeanupdateofJakartabudgetsaccordingtotheevolutionoftheactivitiesandsubmitthemto
the Head ofDelegation with explanations and appropriate comments.

Logistic
·    Beresponsible
forlogistic includinginventories,workstation, accomodation and flight arrangement;
·    Beresponsible in allpurchaseand
procurement
processaccordingto French Red
Cross procedures;
·    Prepare contractorpurchaseorder foreach procurement
process;
·    Beresponsible forfleetmanagement
ofFRCIndonesia Delegation.
HumanResources
·    Management
ofstaffteam, including recruitment and preparingworkagreement;
·    Bereponsible for visa/workingpermit arrangement forFRC  delegates;
·    Follow up alltypes of absences, annual leave andhealth reimbursement ofallstaff.

 Administration
andGeneral Affairs
·         Managingadministrationand support service;
·         Support the Head
of Delegation
inschedulingactivities, appointments, and meetings, andensuring that logistical
and administrativesupports areprovided for allscheduled activities;
·         Preparebusiness letter, report and otherdocument;
·         Maintain
file andgeneralofficeorganisation.


POSITION REQUIREMENTS: Education:
Preferred
universitydegreein
relevant discipline (Social Science,  Development, Finance or otherrelevant
fields)

Experience:
5years experiencein administration and officemanagement

Skills:
Excellent
communication skills both in Bahasaand
English, in oral and written;
Excellent knowledgeinMicrosoft
Office;
Abilityto work
in adiversecultural
context;
Abilityto work effectivelywithin ateam
environment;
Excellent knowledge offinancial reporting
Highlyorganized, assertive, abilityto work
to deadlines, attention
to details, willingto learnandflexible
Good work ethicand strongdesireto
completetasks in atimelymanner asdirected

Pleasesubmityourapplicationunderreference“SSM-65”to:  crf.indo.recruitment@gmail.com(notmore than150kb)orbymailtoFRCOfficeWismaPMI,Jl.Wijaya1No.63,KebayoranBaru–JakartaSelatan 12170.
Writethetitleandpositioncodeastheemailsubjectoronthetoplefthandcorneroftheenvelope. Onlyapplications  in  English  and  short  listed  candidates  will  be  notified.  Applications  submitted  after October20, 2010 willnot be considered.