Finance Assistant - Readvertised

I.            POSITION INFORMATION

Title: Finance Assistant(National)

Reports to: Finance Associate & National Project Manager (NPM) of PREP-ICCTF

Duty Station: ICCTF Secretariat,
Wisma Bakrie 2, Jakarta

Duration of Assignment:From: mid Oct – 31 December 2012


□ partial

□ intermittent

□full time/office based

PROVISION OF SUPPORT SERVICES:

Provision of Support Services:  
·         Office Space: YES
·         Equipment: YES
·         Secretarial Services: NO


II.          BACKGROUND INFORMATION

The Government of Indonesia
established the Indonesia Climate Change Trust Fund (ICCTF) decree in September
2009. The ICCTF shall be nationally managed, and is part of the Government’s
commitment to implement the Jakarta Commitment to enhance national ownership
and improve aid coordination in response to climate change.

In this framework, the Government
and UNDP shalljointly establish and implement the projecttitled“Preparatory Arrangement for the Indonesia Climate Change Trust Fund
(PREP-ICCTF)”. Under Terms of the signed Letter of Agreement (September 2009),
the objectives of the Project shall be to:
(1)   Provide
support to priority climate change initiatives as prioritized by the
Government, during an interim period, while the ICCTF is being established;
(2)   Provide
support and development for establishment of the ICCTF; and
(3)   Support
capacity development needs of the Government of Indonesia for the efficient and
effective implementation of the ICCTF.

PREP-ICCTF shall enable the Government and ICCTF governance entities (the
Steering Committee, Technical Committee and Secretariat) to gradually assume
full operational responsibility of the trust fund until a National Trustee is
appointed.
           
The ICCTF Secretariat, which also acts as the PREP-ICCTF Project Management
Unit, has been operational since February 2010. The Secretariat has started
administering the trust fund operationally and supports the functions of the
ICCTF Steering Committee and Technical Committee. To implement the PREP-ICCTF,
various staff will be hired and activities undertaken under the ICCTF
Secretariat, which will also cover the functions of a standard UNDP Project
Management Unit (PMU).

ICCTF operates in three thematic windows,
namely: land based
mitigation, energy,and
resilience and adaptation. The ICCTF Steering Committee has
approved three pilot projects to be funded in the first batch funding of ICCTF.
The pilot projects covers the area of energy conservation (energy window,
implemented by the Ministry of Industry), sustainable peat-land management (land based mitigationwindow, implemented by the Ministry of Agriculture), and
public awareness raising (resilience and adaptation window, implemented by the
Agency for Meteorology, Climatology, and Geophysics). The Letter of Agreement
(LoA) of the pilot projects was signed in September 2010, and the projects are
expected to finish by December 2011.

ICCTF governance is currently reviewing the development strategy of ICCTF
National Trust Fund and preparing an advancement of ICCTF Secretariat function
by establishing new units to anticipate the upcoming more complex functions and
work loads of ICCTF operation.

Under the guidance and supervision
of the Finance Associate of PREP-ICCTF and the National Project Manager (NPM)
of PREP-ICCTF, the Finance Assistant is responsible to support the Finance
Associate of PREP-ICCTF in the provision of financial services. The Finance
Assistantwill report to
the Finance Associateof PREP-ICCTF.

The Finance Assistant is expected to
work in close collaboration with the UNDP, Bappenas, executing agencies, and
other line ministries on ICCTF operation to ensure consistent finance service
delivery,


III.        SCOPES OF WORK

Summary of Key Functions:

q  Implementation of financial strategies
and procedures.
q  Provide accounting and administrative
function (transaction, record, reporting).
q  Support to administrative procedure of
project implementation.
q  Support  to knowledge building and trust.

1.     Ensure implementation of financialstrategies and procedures, focusing on achievement of the
following results:

q  Assisting the Finance Associate of
PREP-ICCTF on a full compliance of financial processes and financial records
with Government of Indonesia and UNDP rules, regulations, policies and
strategies.
q  Provision of inputs to elaboration
of workplans.
q  Develop/prepare financial report of
PREP-ICCTFand ICCTF Secretariat to the Government and UNDP system.
q  Provide support
tothe
executing/implementing agenciesof ICCTF funded projectson financial issues.

2.     Provide accounting
and administrative function, focusing on achievement of the
following results:

q  Assistance in the development and
processing of supporting documents for payments flow and financial reports;
payment execution.
q  Processing financial documentation
(vouchers, supporting documents, telephone invoices, etc.) and maintaining
internal expenditures control system by ensuring that vouchers processed are
matched and completed, transactions are correctly recorded and posted in Atlas;
travel claims, and other entitlements are duly processed.
q  Provision of information for reports
on financial status, procedures, exchange rates, costs and expenditures.
q  Preparation of routine
correspondence, faxes, memoranda and reports in accordance with the ICCTF SOP.
q  Extracting, inputting, copying and
filing data from various sources.
q  Maintenance of filing system for
financial records and documents.
q  Prepare the draft financial of
reports and Annual Work Plan (AWP) for APBN system.
q  Preparation of
data and information required by internal and external audits.
q  Provision of supportto the Finance Associateand NPMof PREP-ICCTF in all finance related matters.

3.     Supportonadministrative procedure of project implementation, focusing on
achievement of the following results:

q  Follow-up with ICCTF funded projects
for information relating to payments
q  Assist Finance
Associate in reviewing financial reports of funded projects under ICCTF
q   Contribution to various meetings,
workshops, trainings and other functions of ICCTFSecretariat in the implementation of
ICCTF funded projects.

4.     Support onknowledge building and trustin the operation of ICCTF Secretariat, focusing on achievement of the
following results:

q  Contributions to knowledge networks
and communities of practice.
q  Provide support
to the arrangements of the meetings/workshops/capacity building activities
related to organizational development of ICCTF.


IV.         REQUIREMENT


·      Bachelor Degree in Accounting, Economy, or other relevant discipline.
·      Minimum5 years working experience in Finance and
Accounting Division or Administration Division.
·    Experience in liasing and working with the government institution and
non-government organization (NGO), international organization, academia, and
private sector in developing project’s finance and accounting management of the
project.
·       Hands-on experience with Bappenas and trust fund management institution in
Indonesia.
·       Experience in the useof computers and office software
packages and database
software/accountingpackages.
·       Specialized
training in finance and knowledge of government accounting system will be
advantage.
·       Excellent
command of English and Bahasa Indonesia both spoken and written.


Interested
candidate should submit the application electronically to vacancy@icctf.or.idhighlighting his/her suitability and
potential contribution to the position together with a detailed CV, expected
remuneration, and three referees. The closing date for the application is October 14, 2012.  Necessary supporting documents will be asked
should the candidate is shortlisted.