Monday, February 18, 2013

VACANCY FINANCE-ADMIN ASSISTANT CSP Indonesia

Cocoa Sustainability Partnership (CSP) is a public-private forum for the
advancement of communication and working together between stakeholders
actively engaged in cocoa development initiatives in Indonesia. The CSP
exists to increase communication, coordination and collaboration between
public and private stakeholders engaged in cocoa sustainability activities
in Indonesia for the mutual benefit of all cocoa sector players.


The day to day management of the forum is run by a secretariat located in
Makassar, under the supervision of the Executive Boards of CSP. Currently,
CSP Secretariat is searching for a qualified candidate to fill the post of
Admin-Finance Assistant to support its operations.

* **Purpose of the Position:*

The Admin and Finance Assistant is responsible for maintaining financial,
accounting, administrative and personnel services in order to support
secretariat operations.

* **Report to:*

General Secretary

 *Duty Station:*

Makassar

 *Main Duties and Responsibilities:*

 *1. Finance functions:*

·         Ensuring the respect of CSP’s financial policy and procedures in
all financial transactions;

·         Making sure all expenses related to CSP have been approved by
designated officer and in accordance with CSP’s financial system procedures

·         Document and record all financial transactions into the financial
software.

·         Preparing and monitoring all advances payment of CSP’s activities
and report regularly to designated officer

·         Issuing payment and receipt vouchers related to CSP’s expenses

·         Transferring and/or depositing fund related to CSP’s programs.

·         Managing cash fund float by ensuring re-imbursements are made on
time and disbursements are accounted for properly

·         Preparing payment of staff salaries

·         In consultation with General Secretary, preparing monthly
requests for funds required for the secretariat operation.

·         Preparing bank reconciliation report on monthly basis.

·         Working together with General Secretary in preparing monthly,
quarterly and annual financial report

·         Performing any other related tasks as may be assigned.

* **2. Administrative functions:*

·         Administering ingoing/outgoing mail and maintaining the general
filing system related to Secretariat Office under supervision of the
General Secretary

·     Administering routine secretarial duties, such as filing documents,
drafting routine correspondences, reception, registration and dispatching
of external courier, booking of hotels, flights and the obtainment of other
travel requirements for CSP staff.

·         Providing assistance in organizing WG and GA meetings, seminars,
workshops, training courses, and other meetings in and outside of office

·         In coordination with General Secretary, making sure that the
procurement system is in compliance with CSP’s procurement procedures

·         Registering and monitoring CSP’s assets/equipment

·         Ensuring the timely maintenance, proper management and use of all
CSP’s equipment

·         Performing any other related tasks as may be assigned.



Requirements:

·         2 – 3 years experience in the same field.

·         Minimum a Diploma 3 in accounting.

·         Knowledge of GAAP and understanding of basic principles of funds
accounting.

·         Experience in grants accounting preferred

·         Solid knowledge of and experience with accounting software.

·         Proven organizational skills and attention to detail. Able to
establish priorities and achieve deadlines.

·         Able to work independently and under challenging environments.

·         Proficient level of English



Please send your Letter of Interest, CV and your recent photograph by email
to rindrayanti@gmail.com with subject: *“CSP FINANCE & ADMIN ASSISTANT”*,
the latest by *24 February 2013*. Only shortlisted candidates will be
contacted for interview.

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