JPAL-SEA: Finance and Administration Manager

*VACANCY: FINANCE AND ADMINISTRATION MANAGER*
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Note: *The full job description and application instructions can be
found at
http://www.povertyactionlab.org/jobs/financial-and-administration-manager-southeast-asia-100885
<http://www.povertyactionlab.org/jobs/financial-and-administration-manager-southeast-asia-100885>


*Position Summary*
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*Job Title: *Finance and Administration Manager
*Start Date:* Late March to April 2013
*Length of Commitment: *2 years
*Language Requirement:* Spoken and written fluency in English and Bahasa
Indonesia
*Work Authorization: *Applicants must have existing authorization to work
in Indonesia
*Prior Experience: *Minimum five (5) years of relevant experience
*Organization: *J-PAL SEA at LPEM

The Southeast Asia regional office of the *Abdul Latif Jameel Poverty
Action Lab (J-PAL SEA)*, a research center based at the Institute for
Economic and Social Research (LPEM) at the University of Indonesia, is
looking to hire an experienced *Finance and Administration Manager* to
contribute to the effective operation and financial management of its
recently established office. The selected candidate will be an employee of
LPEM and be based at the J-PAL SEA office located in the UI Salemba Campus
in Jakarta. The Manager will report directly to the J-PAL SEA Executive
Director.


*Finance and Administration Manager Job Functions*
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In the area of *financial management*, the Manager will be responsible for:

   - Managing all aspects of accounting for concurrent J-PAL SEA projects
   in multiple countries. This includes, but is not limited to: producing
   budget to actual expenses and projections analyses, financial reports,
   drawdown requests and expense reconciliations for donors, partner
   organizations and sub-contractors;
   - Effectively coordinating and collaborating with J-PAL’s Central
   Office, LPEM, and J-PAL SEA partners and sub-contractors to ensure
   compliance with established accounting controls and procedures;
   - Ensuring that all financial and accounting reports are of the highest
   quality and are prepared and submitted by set deadlines;
   - Monitoring J-PAL SEA operational expenditures and, as appropriate,
   requesting bids, procuring and overseeing major capital and operating
   expenditures;
   - Drafting and updating a financial management manual in coordination
   with the J-PAL SEA Executive Director, J-PAL’s Central Office and LPEM.


In the area of *administration*, the Manager will be responsible for:

   - In compliance with established controls and procedures, instituting
   and overseeing the maintenance of electronic and paper filing systems for
   financial, administrative and certain program documents;
   - Prioritizing and managing the flow of written, electronic, and other
   information into and out of the office using document tracking programs and
   software;
   - Planning and coordinating logistics, as well as liaising with
   conference venues and suppliers of necessary goods and services for J-PAL
   SEA events, including high-visibility conferences, seminars and workshops,
   - Overseeing an office renovation including, but not limited to,
   developing a renovation plan, obtaining bids for contractors and procuring
   office furniture;
   - Liaising with LPEM and the J-PAL Central Office to ensure the optimal
   operation of office computers and telecommunications systems;
   - Assisting the Executive Director in coordinating day-to-day internal
   operations of J-PAL SEA;
   - Identifying and coordinating monthly payments for services including
   telephone, internet, as well as digital and print subscriptions;
   - Establishing and institutionalizing an office equipment inventory
   system;
   - Proactively identifying needs for as well as procuring day-to-day
   office materials.



*Requirements*
*
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*Experience: *Minimum five (5) years of relevant experience in an
international organization implementing and managing large-scale and
complex accounting and financial systems, as well as providing
administration oversight.

*Education:* Minimum Diploma or Bachelor’s degree or equivalent education
or relevant experience.

*Other: *

   - Superior knowledge of budgeting, procurement oversight,
   internationally accepted accounting principles and the practical
   application of financial management systems;
   - Ability to apply and manage complex accounting and financial systems
   in coordination with multiple stakeholders and in compliance with
   established controls and procedures;
   - Superior proficiency with word processing, spreadsheet and database
   programs, as well as commercial accounting software;
   - Fluent verbal and written communication skills in English and Bahasa
   Indonesia.
   - Outstanding interpersonal skills, including the ability to effectively
   liaise and coordinate with a diverse set of stakeholders;
   - Self-starter that takes initiative with a superb sense of
   collegiality, discretion and confidentiality;
   - High level of attention to detail and ability to effectively manage
   multiple priorities while meeting deadlines;
   - A keen interest to help build-up a new office operationally as well as
   organizing high-visibility events;

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*How to Apply*
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For the full job description and application instructions, please go to
http://www.povertyactionlab.org/jobs/financial-and-administration-manager-southeast-asia-100885
<http://www.povertyactionlab.org/jobs/financial-and-administration-manager-southeast-asia-100885>