Recruitment: Logistic Assistant

 Logistic
Assistant
Based
in Jakarta, Indonesia
Fixed Term contract 2 years



Who are we?
Oxfam is a leading aid, development and
campaigning charity with a worldwide reputation for excellence and over 60
years of experience. Our purpose is to work with others to overcome suffering
and find lasting solutions to poverty. Be part of a dynamic working environment.


The role:
Under direct supervision by Procurement Officer and under
overall supervision of Senior Logistic Officer, Logistic Assistant  will perform duties covering administration
and logistics, purchasing, warehousing and distribution to provide support of
Oxfam’s programmes and Oxfam’s capacity to respond to emergency.

Key
Responsibilities:

Administration & Logistics
·         In cooperation with Sr. Logs Officer &
Finance Officer in the country office in updating records of Oxfam’ assets in
the country office
·         In coordination with Finance team, assisting the
team on preparing payment and its documentation, collecting data from the bank,
transferring money and matters related to banking that required
·         Responsible in the maintenance and repairing of
office premises, vehicle and all office equipments
·         To assist in training partner organisations and
Oxfam’ staff on logistics procedures and standards as required
 Purchasing
·         To survey availability and source materials,
equipment and supplies according to minimum quality requirements according to
Oxfam procedures
·         To organise the purchase of materials, equipment
and supplies upon approval and against quotations according to standard Oxfam
procedures
 Warehousing
·         To establish secure and appropriate Oxfam
warehousing and the correct storage of Oxfam materials, both at the emergency
response programme base and in the field
·         Establish and ensure the maintenance of stock
record systems and procedures for stock movements
 Transport
·         Organise appropriate transport mechanisms for
the movement of Oxfam materials to and from field sites, with regard to
efficiency, cost and security
·         To undertake the purchase or rental of transport
for the Oxfam base and organise procedures for the management of this transport
 Premises
·         To support the establishment of a fully equipped
Oxfam base according to programme and security requirements
Distribution
·         To establish systems for the distribution of
relief items in coordination with other programme personnel and/or partner
organisations


The
requirement:
·         Minimum 1 years experiences in key aspect of
logistic works such as purchasing, warehousing, stock control, transportation
and movement of goods
·         Experience in basic administration and
accounting
·         Good in written and spoken in Bahasa Indonesia
and English
·         Good negotiation and communication skills
·         Computer literacy ( Microsoft Office, Internet
and emails)
·         Interest working with NGOs, development and humanitarian
issues
·         Ability to work independently with minimum
supervision, sense of responsibility and initiative
·         Flexibility, capacity to work under pressure and
to tight deadline
·         Good interpersonal skills and experience of
working in small team
·         Attention to detail and the ability to organize
and prioritise work
·         Ability to work using web based system
·         Mature and professional attitude and approach
·         Ability to organize and prioritize work.
·         Sensitivity to gender issues


How to apply
If you believe you are the candidate we are looking for,
Please apply by send your application to jakarta@oxfam.org.uk
The closing date: 21 March 2013
Only short listed candidates will be contacted.