Jhpiego, an international non-profit health organization affiliate of the Johns Hopkins University, builds global and local partnerships to enhance the quality of health care services for women and families around the world. Jhpiego is a global leader in the creation of innovative approaches to develop human resources for better health service.
The Jhpiego Indonesia programs are aimed to improve maternal and newborn health outcomes in Indonesia. We are currently implementing EMAS ( Expanding Maternal & Newborn Survival ) program in Indonesia funded by USAID.
In order to reach our goals, we are now recruiting a local based positions to be part of the Jhpiego Indonesia great team. The successful candidates will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego’s visions and missions.
1) Administrative Assistant/Receptionist
Department: Finance & Administration
Position Reports To: Office Manager
Positions Supervised: none
Location: Jakarta Office
Overview:
The Administrative Assistant/Receptionist will perform a range of administrative tasks and also acting as a Receptionist in Jhpiego’s Indonesia office, including answering phones, managing schedules, assisting with travel arrangements for expat staff, general office support and work flow and assistance with special projects.
Answer telephone, take and relay messages
Managing and distributing general documentation and correspondence
General administrative and clerical support, prepare letters and documents
Schedule appointments, maintain appointment diary either manually or electronically
Organize the use of meeting rooms for all staff.
Assist senior staffs and Consultants to produce letter, documents, reports and presentations or materials for distribution (including word processing, computer graphics, lay out, photocopying, etc.
Manage mail and package delivery, including weekly International courier service to Jhpiego’s Head Office
Assist in the planning and takes primary responsibility for the logistics and preparation of special events, staff meeting, etc., including agenda preparation, materials and scheduling of conference rooms.
Maintaining general office filling, photocopying, and faxing.
Operate a range of office machines such as photocopiers, computers, scanner and faxes
Manage Jhpiego operational cars traffic and drivers log sheet and expenses
Assist Office Manager in updating in Inventory List
Perform other duties as assigned
Tidy and maintain the reception area
Knowledge, Skills, and Abilities:
Graduate from secretarial or business studies
Minimum 2 years experience in office administration
Knowledge of administrative and clerical procedures
Able to work methodically, accurately and neatly
Good oral and written communication skills
Proficient in Microsoft Office Applications
Highly meticulous with excellent interpersonal, communication and organizational skills
Initiative
Able to work under pressure and with minimum supervisor
Able to work in a fast-paced environment
Able to work as part of a team
2) Finance & Admin Officer
Department: Finance and Administration
Position Reports To: Provincial Program Manager
& Finance Admin. Director
Positions Supervised: Admin Assistant; Drivers & Office Helper
Location: Medan, North Sumatera
Overview:
The Finance and Admin Officer will assist the program and technical staff in the implementation of Jhpiego financial policies and procedure. He/she will administer and monitor the Jhpiego finances to ensure that the financial systems are maintained in an accurate and timely manner.
Responsibilities:
Implement Jhpiego financial policies and procedures and adhere to donor rules and regulations.
Assist in developing the program activity budget
Assist program and technical staff on money disbursement during program activity
Assist program and technical staff on making reconciliation report
Review the completeness of reconciliation report
Review staff travel expenses report.
Establish and maintain cash controls
Guide and orient program staff in preparing travel expense and advance reconciliation report
Review petty cash expenditure
Conduct routine petty cash count
Work with internal and external auditor when necessary
Review office supply requisitions
Assist program and technical staff in day to day activity that related to finance and admin
Coordinate with Finance and Admin Jakarta team
Qualifications/Knowledge, skills and experience:
Bachelor/S1 degree in Finance/Accounting.
Minimum of 3 years experience in finance and accounting.
Good knowledge in accounting of INGO, specifically in project budget and financial reporting.
Understand of Indonesian Tax Regulations.
Excellent computer skill, especially MS Excel and knowledge of other Microsoft Office programs.
Fluency in written and oral English is compulsory.
Diligent, honest and mature worker, willing to work under pressure.
Able to work independently and under minimum supervision, but with a spirit of teamwork.
Tactful and excellent analytical thinking.
To apply, please e-mail your cover letter and CV, indicate the position that you are applying for on the subject of your email.
Email address : hr-id@jhpiego.net
Closing date: May 10th , 2013
Only short-listed applicants will be contacted.
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