Vacancy Announcement: Regional Finance/Grants Administration Officer (Tapaktuan, Aceh based)

Tetra Tech ARD is currently accepting expressions of interest for the
Regional Finance/Grants Administration Officer (Tapaktuan, Aceh based) on
our USAID Indonesia Forestry and Climate Support Project (USAID IFACS).

USAID IFACS seeks to reduce the threats of deforestation and climate change,
and help the Government of Indonesia (GOI) conserve the country's tropical
forests, wildlife, and ecosystem processes (including carbon sequestration).

JOB SUMMARY:

Under the day to day supervision of the Regional Manager and guidance from
Finance Officer - Jakarta and Grants Specialist - Jakarta, s/he will be
responsible for supporting the financial and grants matters.

MAIN RESPONSIBILITIES AND TASKS:

Finance:

1. Maintain the USAID IFACS financial system for the regional office
and report it monthly to Finance Officer - Jakarta

2. Responsible for the processing of all cash transaction and wire
transfer payments

3. Review the accuracy of invoice and payment request including the
applicable of supporting document

4. Review the balance of previous invoice for regular monthly expense

5. Review all billable expenses for allocable, allowable, reasonable
as defined in project manual

6. Reconcile the petty cash and bank transaction on monthly basis

7. Enter and review the accuracy of all transaction into the
accounting system with identify the proper account codes and expenditure
type for each transaction

8. Ensure all the voucher have proper approvals signature, backup
documentation and send require financial documents including field expense
report to Finance Officer - Jakarta

9. Responsible in maintaining regional travel advance and ensuring all
the regional staffs follow the travel advance policy

Grants:

1. Coordinate with Grants Specialist for the administrative and
financial of grants, including provision of capacity building/training for
grantees in grants management

2. Ensure grantees deliverables/milestones are submitted properly in a
timely manner

3. Coordinate with Grants Specialist for financial reports; review the
grant financial reporting by monthly and quarterly basis and make sure the
entire supporting document is properly documented

4. Make sure grantees financial receipts are compliance with USAID
IFACS

5. Coordinate and conduct site visits to grantees to ensure their
finance management compliance with USAID IFACS

6. In coordination with Regional Administrative Officer, to ensure all
procurement executed by grantees is in compliance with USAID regulation

7. In coordination with Regional Administrative Officer, to ensure the
grantees update their inventory list and feed her/him with the procurement
within the month for monthly PPR purposes

QUALIFICATIONS (MINIMUM REQUIREMENTS):

University degree in relevant subject matter such as Finance, Economics or
Accounting (relevant experience may substitute for the degrees mentioned)

Minimum of 2 years' experience in an equivalent position

Experience in processing payments related to tax, service, rental, etc

Experience working in a similar position for an NGO or an international
organization

Experience with accounting software such as QuickBooks is preferred

Native fluency in spoken and written Indonesian

Professional competency in spoken and written English

Must have the ability to work effectively in a fast-paced, stressful
environment

Must be flexible, willing to perform other duties and work irregular hours

Able to communicate fluently and effectively

Excellent interpersonal skills, including patience, diplomacy, willingness
to listen and respect for colleagues

Must be capable of working both individually and as part of a team

Must also be able to create a supportive working relationship among all
project teams

Ability to engage in activities occurring in multiple field sites with
multiple stakeholders across Indonesia

Willingness to travel extensively in Indonesia

Please submit your recent CV as of 5 May, 2013 (the latest) with subject
Regional Finance/Grants Administration Officer (Tapaktuan, Aceh based) to:
recruitment@ifacs.or.id

Tetra Tech ARD is an equal opportunity employer.