Chemonics seeks Administrative Assistant

Chemonics International Inc. a leading international consulting firm, seeks
experienced, long-term, full-time position of an Administrative Assistant* *for
a project funded by the U.S. Agency for International Development
(USAID), Indonesia
Marine and Climate Support (IMACS). This project aims to support the
Government of Indonesia in improving the sustained management of marine
ecosystems by providing technical support for key marine activities with
the Ministry of Marine Affairs and Fisheries (MMAF), local communities, and
the private sector.


*Specific requirements*

The IMACS administrative assistant will have the primary responsibility of
assisting with all project administrative tasks and functions. The job
responsibilities include, but are not limited to, the following:

§ Coordinate all logistical aspects of project administration including
arranging travel, processing travel clearances, and fielding consultants

§ Maintain transport booking arrangement for project staffs including
checking weekly vehicle log book

§ Provide minor translation as requested by technical staff

§ Fulfill office management duties including, answering phones,
photocopying, faxing, etc

§ Maintain and stock office supplies and process supply orders from Office
Manager

§ Label and maintain all administrative files including travel
clearances/itineraries, visa requests, consultant transport and lodging
information, and all other non-accounting related documentation

§ Provide administrative support to the Office Manager, Chief of Party and
other task leaders

§ Prepare reports of meetings convened or attended by project management

§ Assist Office Manager in hosting project visitors and arranging meeting
details

§ Answer inquires and supply available project information from other
Chemonics projects, USAID staff and other development projects as necessary

§ Assist Operations Manager in sending monthly expenditure reports and
back-ups to Chemonics home office

§ Fulfill other administrative functions as required
Reporting

The Administrative Assistant reports directly to the Office Manager. He/She
will prepare regular oral and written progress reports that demonstrate the
status of project activities toward expected results, as well as other
reports as required.

Qualifications

· At least 3-5 years of administrative management experience,
preferably with large-scale international projects

· Successful experience working in a diverse, fast-paced environment

· Excellent computer and typing skills including Microsoft Word,
Excel, Outlook exchange email system, and desktop publishing software such
as Adobe, Photoshop, and other similar programs.

· Versed in office administration duties including faxing,
photocopying, answering phones, arranging meetings

· Bachelor degree or 5 years administrative experience required

· Fluency in English and Bahasa Indonesian required

Interested applicants are requested to send a cover letter and resume with
the subject line "Administrative Assistant" to IMACSproject@gmail.com no
later than May 17, 2013. Finalists will be contacted.