Job vacancy Admin & Logistic Officer at American Red Cross

The American Red Cross helps
vulnerable people around the world to prevent, prepare for and respond to
disasters, complex humanitarian emergencies and life-threatening health
conditions. It is a member of the International Federation of Red Cross and Red
Crescent Societies (IFRC) and works with Palang Merah Indonesia. Following the
completion of the Tsunami Recovery Program (TRP) in June 2010, American Red
Cross is presently developing an Indonesia Recovery Program (IRP) . The IRP
Program will be focusing on four main areas: Water & Sanitation, Health,
Disaster Management, and Organizational Development.
To support those programs, the
American Red Cross needs an Admin & Logistic Officer position in the back
office to provide necessary logistic and administration support for the program
team in running the projects.

Position
/ Job Title: Admin & Logistic Officer
Location
of work: Jakarta
Report
to: HR & Admin Manager

Job Purpose
The Admin & Logistic Officer under the direct supervision of HR
& Admin Manager, s/he will provide the American RC Operation in country
with professional Logistic including procurement and day to day admin support
and advice.

Job duties and responsibilities
1.       Administration function
-          Assist HR & Admin Manager to run the daily
administrative and logistic work for Jakarta and Banda Aceh office including
handling the necessary documents of visitors
-          Perform the Receptionist function (receipt
visitor, answering phone, welcoming staff/guest)
-          Maintain general filing related to Admin including
coordinate/maintain back up data for all file in the server and laptop.
-          Regular up dating staff contact list for Aceh and
Jakarta
-          Coordinate with IFRC and agent (if necessary) for
visa process of delegates, new coming delegates and staff.
-          Arrange the travel and accommodation as requested
for domestic trips, including to update the welcome kit for visitor
-          Ensure Jakarta office is fully equipped with
necessary office supplies – maintain materials use log/record
-          Supervise the schedule of the drivers and office
boy/girl (if any)
-          Monitor fuel consumption and coordinate with
driver to monitor the vehicle maintenance schedule.
-          Arrange the delivery shipment for items to be sent
to other office or area
-          Perform additional assignment as requested by CR
and Supervisor
-          Fill in for HR and Admin Manager when absent or on
leave

2.       Procurement and Logistic function
-          In charge in procurement process for Aceh and
Jakarta Office based on request and activities plan
-          Regularly  up dated the procurement and shipment items.
-          Maintain Asset data base and movement
-          In charge for arranging and maintaining the
warehouse or storage
-          Establish  and maintain inventory  of all
items – including equipment, materials and office supplies kept in JKT office

Position
requirements
1.       Education
-          Min. Diploma degree in Administration, Business,
Management, PR or related field

2.       Experience
-          3 years experience in related field
-          2 years experience in INGO
-          1 years experience in Supervisory level
-          Red Cross background is preferable

3.       Knowledge and skills
-          Good knowledge regarding incoming and outgoing
mail process
-          Good knowledge regarding procurement and asset
management process
-          Good knowledge regarding visa process
-          Able to work with Microsoft Office including Ms
Word, Excell and Powerpoint
-          Wide networking among related vendors  and having negotiation skill

4.       Languages
-          Fluently spoken and written in English

Competencies
-          Ability to work within context of governmental
regulation and bureaucracy
-          Attention to detail and analytical
-          Able to work independently or in team with less
supervisory guidance
-          Able to work long time or overtime to accomplish
complex task
-          Patient and Neat
-          Flexible and creative especially in trouble
shooting
Application
procedures
Please submit
your application and curriculum vitae in English not
later than 25 June 2013 to recruitment@amredcross.org,
placing the job title in the subject line and label your CV with your name (CV
max. 200KB size).  Only short listed candidates will be notified. Applications received after the
deadline will not be considered.