JOB DESCRIPTION
Job Title : Project Officer
Location :
East Jakarta
Division : Program
Date : A.S.A.P.
BACKGROUND
TO THE ROLE
KARINA (Caritas Indonesia) is the
humanitarian arm of the Bishops’ Conference of Indonesia based in Central
Jakarta and is official member of the Caritas Internationalist confederation.
Established in mid-2006. KARINA (Caritas
Indonesia) acts as a coordinating and facilitating body for all the 37 Dioceses
incorporated under the Bishops’ Conference of Indonesia.
REPORTING
TO
The
Network-Advocacy-Communication Coordinator is responsible for and report
to the Finance-Communication-Support Manager
CONTRACT DURATION
One Year Contract with review 3
months
KEY
RESPONSIBILITIES
The
Network-Advocacy-Communication Coordinator is responsible for the overall
effective and efficient implementation and management of all KARINA’s network,
advocacy and Communication in Indonesia. In addition, the
Network-Advocacy-Communication Coordinator must ensure best practices in all
network, advocacy and Communication areas with a strong commitment towards
Caritas Internationalist principles and values and an understanding of the role
of the Catholic Church in emergency and development activities. Specifically,
the Network-Advocacy-Communication Coordination is responsible for:
1. Developing relationship with policy makersrelating to the strategic
program of Karina
2. Managing staff under
his/her supervision and developing network, advocacy and communication
planning, implementation, monitoring-evaluation and reporting.
3. Developing partnership with internal stakeholders (Catholic
sister organisations)
4. Developing networkingwith external stakeholders (Government,
non-government organisation, Private sectors, etc)
5. donor
relation
6. public
relation
7. Karina’s
publication, informationand
database
TASKS/DUTIES
1. Relationship
with Policy Makers
- Policy analysis,
development of communication strategies, and elaboration of National Caritas
communication plans. S/he will monitor the political situation affecting the
people served by Caritas Indonesia networks and will provide support in
developing appropriate communication and advocacy responses.
- Developing and
designing Strategic plan
to seek alliance to other groups and networks that advocate for the same
systemic issues and problems.
- Establishingrelationships with policy makers to advocate for
application and/or creation of laws, regulations and policies that address the
root causes of systemic issues and problemsbased on the focus issues of Karina
- Identifying
and promotingKarina’s role
in advocacy, development of public policy and participates in advocacy activitiesbased on the focus issue of Karina
- Strengthening
relationship with government without compromising its integrity andindependence
- Involving
in a task forces or working groups with government or other decision making
stakeholder
- Providing possessions of communication, information sharing,
dissemination strategies to inform and influence policies
-
2. Managing staff under
his/her supervision and developing network, advocacy and communication
planning, implementation, monitoring-evaluation and reporting.
- As a member of
Management Team of Karina, is responsable to develop and design annual
operational planning of the organisation (general annual planning, including
program design and operational activities of the organisation), especially from
the advocacy and networking perspectives.
- Ensuring insertion and
integration of network-advocacy works in Karina’s program/project planning and
reporting
- Assisting recruitment
process and building division staff’s capacity.
- Supervising the
network-advocacy staffs and conducting the staff performance appraisal for the
supervised staff.
- Overseing and support
the network-advocacy staffs to ensure high quality of project deliverables and
timely submission of reports.
- Participating in
regular Management Team Meetings in order to update, monitor and evaluate
implementation of operational planning and other managerial bussinesses
- Providing regular
report on network, advocacy and Communication activities.
3. Partnership
with Internal Stakeholders
- In collaboration with
Managers and Project/Program Coordinators, promoting and designing partership
among Diocesan Caritases and other “Sister Church Organisations/commissions”
- Assisting Executive
Director to promote and cunduct collaboration and partnership with other Social
Pastoral Body of the Bishop Conference of Indonesia (PSE, Peace & Justice
Commission, and others)
- Assisting Executive
Director and Execuive Board, coordinate meeting events for Caritas Family and
Dioceses in Indonesia (Director and Annual Meetings, other events needed).
- Assisting Executive
Director and Executive Board of Yayasan Karina in promoting Caritas spirit and
values among caritas networks in Indonesia.
- Representation of Karinaat
various workshops, briefings and other meetings and coordination of and
promotion of effective communication between Caritas networks at all levels
(Diocesan, National and international)
4. Networking
with External Stakeholders
- Developingprogrammatic and technical linkages with local, national and
international organisations and the private sector in order to gain leverage
and resources that enhance its ability
to accomplish its mission
- Representation Karinaat various workshops, briefings and other meetings
and coordination of and promotion of effective communication with
Government, non-government organisation, private sector and other potential
networks.
- Identifyingprioritization membership in coalition, network and
alliances, and playing leadership as appropriate
- Developingwritten agreement for partnership, if applicable, to define and foster trust and cooperation
- Conducting regular consultation with major stakeholders to promote concernon policy issues, advocacy, needs assessment, funding, project design, implementation, and monitoring
and impact assessment.
- Sharinginformation
about current or planned services, other activities, and results with intended beneficiarycommunities,
partners and other external stakeholders.
- Monitoringthe effectiveness of its partnerships
with other organizations through reflections and documented reports.
5. Donor
Relation
- Together with the
Management Team (Director, Managers and Coordinators), developing program/project design to be submitted to
donors
- Providing
information, data and publication needed to be used as a media for fund raising
activities
- In
close collaboration with Executive Director and Executive Board and approved by
them, preparing and conducting fund raising activities
- Leveraging
resources from the government and
donors for itself, its partners and communities.
- Helping
Executive Director and Managers, in promoting Karina’s activities in order to be known, recognized, and respected by
international and local donors, other
civil society actors,
and government officials.
6. Public
Relation
- Developing
system and strategy for Karina’s public relation (manual for public relation
and dissemination of informations)
- With approval from the
Excecutive Director and/or Executive Board, representing Karina’s press
release, official publication on specific issues.
- Managing, developing
and updating information through Karina’s public medias (website, newsletter,
etc.)
- Managing corespondence
with internal as well as external partners through e-mail, phone, cards, etc.
7. Publication,
Communication and Database
- Coordinating
publication and sharing information to public and internal stakeholders on
Karina’s activities through social media (website, newsletter, annual report
publication, leaflet, cards, etc.)
- Information,
publications and relations with the media. In collaboration with Caritas
Indonesia network and where necessary and opportune with Caritas Member
Organitations working in Indonesia s/he will draft letters, press releases,
briefings, statements, articles etc related to issues of concern for Caritas
network in Indonesia.
- Beingresponsible for the management of the content of the Karina’swebsite,
and the design and edition of Karinapublications. Where necessary s/he will provide advice and training national
offices on the above.
Being responsible for
updated Karina’s medias of publication (website, server of database, and other
social media if applicable
REQUIREMENTS:
* BA or MA degree, preferably in law, political/social science, development studies, human rights, communication or other related to the job.
* Great commitment and passion in humanitarian/social works.
* Understand humanitarian principles and Caritas principles and values.
* Ability to think strategically, to take initiative and to balance competing priorities and work under pressure to tight deadlines.
* Excellent interpersonal communications (written & oral) and representative skills.
* Strong networking skills in an intercultural and inter-religious setting,
* Excellent or fluent English and Indonesian skills in listening, speaking, reading and writing.
* Excellent organisational skills, and project management experience.
* Knowledge of and experience with simple research used for advocacy
* Knowledge of and experience with advocacy approaches
* Understanding of the role of information management within an organization.
* Knowledge of disaster response, disasters risk reduction, risk mitigation and preparedness another related to humanitarian issues,
* Ability to multi-task
* Willingness to work autonomously at times, and take initiative.
* Willingness to work unsociable hours as necessary, when operationally required, including some weekends.
* Ability to work independently
* Minimum of two years relevant working experience
* Experience dealing with Government authorities, hierarchy of Catholic Church, Caritas Confederation, the United Nations, and other non-government organisations.
* Knowledge of basic Microsoft programs a must.
* Knowledge of website, public media, e-mail maintenance
Application, CV and contact
details for 3 references should be submitted by e-mail to: eva@karina.or.id or sdmkarina@gmail.com at the latest 31 July 2013
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