Vacancy - Project Assistant

JOB  DESCRIPTION

Job Title          : Project Assistant
Location          :
East Jakarta
Division           : Program
Date                : A.S.A.P.



BACKGROUND
TO THE ROLE
KARINA (Caritas Indonesia) is the humanitarian arm of
the Bishops’ Conference of Indonesia based in Central Jakarta and is official
member of the Caritas Internationalist confederation. Established in mid-2006.  KARINA (Caritas Indonesia) acts as a
coordinating and facilitating body for all the 37 Dioceses incorporated under
the Bishops’ Conference of Indonesia.

REPORTING
TO
Project Coordinator

CONTRACT DURATION
One Year Contract with
review in 3 months

KEY REPONSIBILITIES
The
jobholder will plays a key role in covering all aspects related to the
administration management capacity of Program  Unit in order to support the successful
implementation of projects.


TASKS/DUTIES
1.      Act as unit liaison in organizing and planning  travel and program’s work plan and make
sure that all financial, administration and its documentation comply with KARINA’s financial standard operational procedures.
2.      Prepare and organize project meetings/workshops/training.
This will include planning, logistic and venue arrangements, administration and
meeting/workshop/ training management.
3.      Prepare and manage archive systemsuch asproject contracts and/or MOU, project narative report document, andproject financial document. These will include preparing project administration
database, updating and its communicating mechanism periodically to other Project
staffs, financial department, communication and networking officer and KARINA’s
Management
4.      Prepare travel documents and other
required documents Project unit staffs.
5.      Update and communicate periodically
KARINA’s Project unit activity schedule.
6.      Assist consolidation process of KARINA’s
Project unit’s narrative and financial documents
7.      Assist KARINA’s Project Staffs  in
preparation of Project  data and information for public
relations and/or advocacy purposes.
8.      Willingto be assigned duringemergency response as required by the Organization.





WORKING PRINCIPLES

1.      Deus
Caritas Est., especially second part, about organized charity action.
2.      Based
on KARINA and CI guiding values and principles.
3.      Working
in a team, internally with program staffs ad working team from other
institution.
4.      Good
planning and good implementation.
5.      Participatory
and communicative.
6.      Efficient,
accurate and supportive.
7.      No
corruption, accountable and responsible.
8.      Transparent
(have to appropriate with what had been spent and had been accepted, also show
supportive evidence).
9.      Write
Back to Office Report (to be circulated internally by Communication Officer)
after attending meetings/conferences/workshops/trainings/events/site visits to
project location with project partners and/or donors.

REQUIREMENTS:
1.      SMA/D3/S1
2.      Having experience in the Project
Assistant or Administration 3 years.
3.      Good understanding of the work and value
of ​​Caritas.
4.      Have knowledge and skills in the PCM(Project Cycle Management)
5.      Have skills in organizinga workshop.
6.      Proficiency in written and spoken
English.
7.      Computer literacy and able to operate
basic applications such as Microsoft Office.

Application, CV and contact
details for 3 references should be submitted by e-mail to: eva@karina.or.id or sdmkarina@gmail.com  at the latest Morning,  31 July  2013