Request for Proposals (RFP) for Organizing National Meeting

Request for Proposals (RFP) for Organizing National Meeting




Save the Children is a leading, private child-focused non-governmental alliance of 29 member organizations that works in 120 countries throughout the world.  Save the Children has worked in Indonesia since 1976 to promote health and nutrition, education, child protection, livelihoods, and emergency preparedness and response.



Save the Children would like to seek professional service providers in organizing national meeting in Surabaya in November 2013. The Term of Reference for this service may be found on this link: https://www.dropbox.com/s/rmrumtte2ervmft/ToR%20%20close%20out%20%20EXCEED%207-10.docx



Closing date for proposal submission: Friday, October 25, 2013 before 2pm.



Notice of Non-Binding Solicitation

Save the Children reserves the right to reject any and all bids received in response to this solicitation, and is in no way bound to accept any proposal. Additionally, we reserve the right to negotiate the substance of the finalists’ proposals, as well as the option of accepting partial components of a proposal if appropriate. Quantities provided are estimates only at this time and will be subject to change.



Confidentiality

All information provided as part of this solicitation is considered confidential. In the event that any information is inappropriately released, Save the Children will seek appropriate remedies as allowed. Proposals, discussions, and all information received in response to this solicitation will be held as strictly confidential, except where noted otherwise.



Notification

Prior to the expiration of the validity of the proposal, Save the Children shall notify in writing the successful company that submitted the highest-scoring proposal and will invite them for contract negotiations. Save the Children reserves the right to invite the second ranking company for parallel negotiations.



Right to Final Negotiations

Save The Children reserves the option to negotiate final costs and final scope of work, as well as reserves the option to limit or include third parties at Save the Children’s sole and full discretion in such negotiations.  Upon failure to reach agreement on the contents of the contract as stipulated in this document, Save the Children has the right to terminate the negotiations and invite the next best-rated company for negotiations.



Communication

All communication regarding this solicitation shall be directed to appropriate parties at Save the Children. Contacting third parties involved in the project, the review panel, or any other party may be considered a conflict of interest, and could result in proposal disqualification.



Acceptance

Award of a proposal does not imply acceptance of its terms and conditions. Save the Children reserves the option to negotiate on the final terms and conditions.



All recruitment practices and procedures reflect SC’s commitment to protecting children from abuse.