GIZ Vacancy - Procurement Professional (2 positions)

The Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ)GmbH is a German international cooperation enterprise for sustainable development with worldwide operations.  GIZ Office Jakarta (GOJ) is looking for 2 (two) qualified “Procurement Professional”

 

A.     Responsibilities

The incumbent is responsible for:

• Overall smooth and uninterrupted functioning of the assigned area of responsibility
• Organization and co-ordination of all work mechanisms
• Keeping of experts or programs/projects informed of the status of procurement etc, especially in cases of delays
• Daily operational execution of all affairs in the assigned area of responsibility
• Good impression of the Country Office through a helpful attitude towards the clients
• Well established communications to all frequently approached offices

 

Within this context, s/he fulfils the following tasks:

B.     Tasks

Procurement of Services

§  Prepare contracts for local and regional freelance experts and consulting companies, coordinate assignments

§  Prepare financing agreement, local subsidy contract, and construction contract.

§  Reviewing all documents/ task order proposals for contractual consistency, accuracy and compliance with GIZ regulations

§  Prepare Contract by using computer program (SAP – CoSoft)

§  Ensuring that all contractual mechanisms are being fully executed and modified in a timely manner

§  Maintaining close and continuous communications with project office‘s contracting representative and technical staff to ensure term of reference, scopes of work, deliverables, budgets, etc., is doable/achievable, meaningful, and reasonably priced

§  Monitor status of contract implementation, computation of all payments including advances, file documents of completed assignments

§  Maintain a database of national and regional experts including moderators by using computer program (Consultant Software – CoSoft)

 

Procurement of Goods

§  Prepare the procurement process comply with GIZ Regulation

§  Maintain, carry out, and responsible for local procurement (negotiates costs, orders stationary, inspect delivery, etc), including quotation procedures, according to GIZ guidelines

§  Conducting compliance review of procurement request and specification submitted by project offices

§  Conducting the summary bid analysis to get best overall value

§  Prepare Purchase Order for suppliers by using computer program (SAP – ProSoft)

§  Perform procurement functions and negotiate best prices with vendors

§  Maintain a database of suppliers

 

Other duties/additional tasks

• Filing the contracts and purchase order according to GIZ regulation as active and inactive files
• Assist in  and/or carry out other project activities and tasks as assigned
• Undertake further job training related to his/position and duties if require
• Make photocopies and scans documents if and when required
• Compile and organize information materials
• Label files according to GIZ filling system

 

C.     Required qualifications, competences and experience

Formal Education

• Bachelor /Diploma in accounting, secretarial, and/or Business Administration

 

Professional Experience

• At least 4 - 6 years of work experience in a similar position

 

Special Qualifications

• Abilities to work under pressure and service oriented
• Mandatory language knowledge (English fluent both oral and written)

 

Other Qualifications

• Good working knowledge of computer programs (e.g. MS Office)
• Excellent communication and administrative skills
• Abilities to work in an international team

 

Duty station : Jakarta

Kindly send your comprehensive resume to recruitment-indo@giz.de  with subject email Procurement Officer, by at the latest 11 November 2013.