Job Vacancy at UNHCR - Registration Clerk, Jakarta

UNHCR REPRESENTATION IN INDONESIA

INTERNAL/EXTERNAL VACANCY NOTICE

 

No. 14/INSJA/002-UNOPS

 

 

 

Functional Title                : Registration Clerk                         

Category & Level             : GL-3 Level  (UNOPS Contract)

Duty Station                      : Jakarta                                              

Entry on Duty                    : 1 April 2014

Duration                             : Until 31 December 2014

Closing Date                      : 7 March 2014

 

 

Duties and Responsibilities

 

Under the direct supervision of the Senior Protection Assistant and overall supervision of the RSD Officer, the incumbent will perform the following duties and responsibilities:

 

1.          Manage the reception of new asylum seekers in Jakarta;

2.          Undertake registration of asylum seekers, including data entry in the ProGres case management database;

3.          Undertake periodic missions to conduct mobile registration of asylum seekers at immigration detention centres across Indonesia, including in remote locations;

4.          Provide counselling to asylum seekers on the registration process;

5.          Create individual physical files for newly registered asylum seekers and undertake filing of relevant documentation;

6.          Ensure all files are bar-coded and properly managed through the file tracking system;

7.          Issue and renew certificates to asylum seekers and refugees;

8.          Perform other clerical duties as required.

 

 

Qualifications/Requirements

 

Competencies: Communication; technological awareness; teamwork and collaboration.

 

Education: Minimum completion of secondary education but preferably a University Degree in law, political studies or related disciplines.

 

Experience: Two (2) years previous job experience in relevant work area. Experience of working in a multi-cultural environment or international context an added asset.  

 

 

Nationality: Citizen of Indonesia;  non-citizen with Indonesian permanent residence.

 

Languages: Excellent knowledge of English and Bahasa Indonesia (written and oral) is essential; knowledge of other UN languages is an asset.

 

Desirable Skills: Communication; computer and Windows literate; good knowledge of UNHCR’s protection mandate; good interviewing and counselling skills.

 

 

Working Relationships:

 

(i)          Within UNHCR;

(ii)        With External Parties:  Immigration Detention Centers;  International Organization for Migration (IOM) and UNHCR’s implementing partner, Church World Service (CWS).

 

 

Supervision exercised and guidance given

 

On-the-job training will be provided to the successful candidate. 

 

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Candidates who wish to be considered for this vacancy should send their motivation letter, CV and completed Personal History/P.11 form (available at www.unhcr.org/recruit/p11new.doc), to UNHCR Indonesia at:

 

Menara Ravindo Lt. 14

Jl. Kebon Sirih Kav. 75

Jakarta 10340

 

Or via e-mail to INSJA@unhcr.org

 

IMPORTANT: Candidates must indicate the post title and vacancy number on the envelope or subject of e-mail.

 

Applications from all gender and persons with disabilities are encouraged.

Late applications will not be considered.

Only those short-listed for interviews will be notified.

 

DEADLINE FOR RECEIPT OF APPLICATIONS IS 7 MARCH 2014.

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Jakarta, 24 February 2014