I. POSITION INFORMATION
Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract SVN/ID10/2014/030
Operations Assistant II
General Service Staff, Grade 5
IDR 12,418,167 per month
Rawabuaya, Jakarta
Special All Inclusive Contract for 3 (three) months with the possibility of extension. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation Band III
Operations
RCA
n/a
n/a
n/a
Reporting directly to National Head of Sub-Office – IOM Jakarta, Rawabuaya
Overall supervision by RCA Programme Coordinator (Java Region)
Managerial responsibility No
Directly reporting staff 0
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under direct supervision of the National Head of Sub-Office, and the overall supervision of the RCA Programme Coordinator – Java Region, the incumbent will be responsible for assisting the movements and the interceptions in the project site, and other relevant project activities. In most instances, it is expected these activities will fall under the Service Areas of Care, Maintenance, and Assisted Voluntary Return for irregular migrants (IMs) and Resettlement of Refugees.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Responsible for managing movement assistances activities at the Cengkareng airport including preparing, providing assistances and reporting the activities.
2. Coordinate and communicate with Jakarta Office for handling resettlement, voluntary repatriation, Victim of Trafficking (VoT) returnees’ and local movements
3. Ensure that all relevant staffs are informed of any requirements with flights/ movements activities.
4. Maintenance the coordination with airport liaison officers and authorities.
5. Ensure that all financial, logistical, and documentations needed for Assisted Voluntary Return (AVR), Resettlements, Local Movements, and VoT Returnees movements are well organized.
6. Ensure that all payments for migrants escort are paid according to Standard of Procedure (SOP).
7. Liaise and coordinate with Immigration office of Soekarno Hatta airport in supporting the Irregular Migrants activities in the area
8. Monitor Irregular Migrants activities and ensure that all basic services are provided to all Irregular Migrants (IMs) under IOM auspices in a timely and efficient manner.
9. Provide basic services such as accommodation facilities, basic personal supplies and toiletries, security and medical assistance to intercepted IMs at the area covered
10. Provide counselling to Irregular Migrants on their option to continued stay in Indonesia or Voluntary return to country of origin.
11. Coordinate with the Medical and Mental Health teams to ensure that all Irregular Migrants are provided adequate and appropriate medical services
12. Review and ensure that payments for hotels, other service providers and local authorities are correct and necessary.
13. Escort IM’s on the movement as required and ensure that specific duties as escort are carried out efficiently and effectively.
14. Provide weekly and monthly reports on the movements activities
15. Willing to undertake duty travel to the other places to assist the migrants at any time.
16. Perform such other duties as may be assigned.
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
(a) Takes responsibility and manages constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes initiative and drives high levels of performance management; e)Plans work, anticipates risks, and sets goals within area of responsibility; f)Displays mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM.
Technical
a) Delivers on set objectives in hardship situations,
b) Effectively coordinates actions with other implementing partners,
c) Knowledge in assisting emergency operations and airport assistance (minimum 3 years of operational airport experience);
d) Proven ability and experience in liaising with UN, Government Departments/Authorities, airport authorities and other international organizations;
e) Working knowledge of IOM procurement, admin and finance rules,
f) Proficient in computer applications
V. EDUCATION AND EXPERIENCE
a) University (S1) Degree in Management, Economics, Political, Social Science or Business and Counseling.
b) At least 5 (five) years of experience working experience in any of these fields, particularly in dealing with migrants, refugees/asylum seekers, livelihoods projects or community development projects, direct beneficiaries and/or trainings and minimum 3 years airport OPS experience.
VI. LANGUAGES
Fluency in English and Bahasa Indonesia both oral and written is a must.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with:
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through through http://www.iom.or.id/about.
Only applicant who meet the above qualification will be short-listed
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