Application Deadline : 23-Jul-14
Type of Contract : Service Contract
Post Level : SC-9
Languages Required :English
Expected Duration of Assignment : 6 (six) months
Background
“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
I. Background
On 26 May 2010 the Governments of Indonesia and Norway signed a Letter of Intent (LoI) to establish a REDD+ Partnership. The first phase of this REDD+ Partnership (Phase 1) was to establish an agency with the capacity to implement and manage REDD+ projects initially in the pilot province Central Kalimantan and progressively in other priority provinces across Indonesia. A Task Force (Satuan Tugas, Satgas) was established to support this initial phase and, as of June 2013 at the end of the Task Force’s mandate, the following progress was achieved:
Drafting of an integrated Presidential Regulation regarding the establishment of a REDD+ Agency and governance of REDD+ in Indonesia;
Finalisation of a REDD+ National Strategy (Stranas) and development of Provincial Strategies and Action Plans (PSAPs) for the eleven priority provinces;
Agreement on, and legal basis for, the structure and operations of a REDD+ Financial Instrument (FREDDI); its implementation awaits the establishment of the REDD+ Agency and the subsequent release of funding for Phase 2 of the LoI;
A methodology, partially trialled, for the structure and Standard Operating Procedures (SOPs) of the MRV technical unit; while international standards and an international/national REDD+ registry remain in development, the unit is ready for mobilisation following the establishment of the REDD+ Agency;
Legal review of regulatory requirements related to REDD+ implementation in particular land tenure, forest and peat-land governance, forest monitoring and law enforcement, consolidation of land concessions, and a Moratorium on all new concessions for conversion of peat and natural forest in Indonesia; and
Successful implementation of a wide range of projects by the REDD+ Task Force in the pilot province Central Kalimantan with a focus on developing an operational capacity and an enabling environment for REDD+ projects.
These achievements have prepared a basic foundation for a future REDD+ national programme that aims to address the emission-reduction target for the forestry and peat-land sectors and the national long-term goals associated with sustainable economic development and poverty reduction.
II. Context of this TOR:
For the second phase of the REDD+ Partnership (Phase 2) to commence, it is required that the REDD+ Funding Instrument (known as FREDDI) is formally established by the REDD+ Agency along with a legal basis for its operations. Considering the time involved in establishing a fully operational Funding Instrument, additional interim funding has been provided under the Indonesian-Norway Partnership to support any potential gaps that may arise after the REDD+ Special Team’s assignment ends and the establishment of FREDDI. In addition, this funding will provide further resources for the capacity development of the REDD+ Agency in its preparations for the implementation of Phase 2 of the Indonesian-Norway Partnership. This interim funding will be managed by UNDP as a continuation of its role as fund manager under Phase 1 of the partnership.
To support the program of REDD+ Agency and to maintain public awareness as well as to give understanding of the REDD+ Agency’s program and educate people about REDD+, it is essential for the Agency to deploy several communication experts/consultants. At present, the agency has two personnel working on the communication. One is focusing on the stakeholder engagement and the other is on media relations. The need to expand the team is crucial and the personnel which the team needs immediately is Communications and Stakeholder Engagement Coordinator.
Under the guidance and direct supervision of Chief Operating Officer of REDD+ Agency, Communications and Stakeholder Engagement Coordinator provides inputs to the design, management and implementation of REDD+ Agency communications and publication strategies which are geared to influence the development agenda, promote public and media outreach and mobilize political and financial support for REDD+ Agency.
The Communications and Stakeholder Engagement Coordinator may supervise and lead the communications staff of REDD+ Agency and work in close collaboration with all work streams in REDD+ Agency, Operations teams, staff of other UN Agencies, government officials, international and local media, subject matter experts, multilateral and bilateral donors and civil society to ensure the successful of REDD+ Agency communication implementation.
Duties and Responsibilities
III. Functions / Key Results Expected
Summary of key functions:
Ensures planning and design of internal and external strategies for communications and outreach
Ensures implementation of REDD+ Agency publications strategy and plan
Supervision of the design and maintenance of the REDD+ Agency web site, intranet
Ensures facilitation of knowledge building and management
1. Ensures planning and design of internal and external strategies for communications and outreach focusing on achievement of the following results:
Preparation and conduct of communications needs assessments for REDD+ Agency.
Drafting/editing communications and outreach strategy based on the corporate communications strategy.
Analysis of requirements and synthesis of proposals on ways to integrate advocacy and communication strategies into all aspects of REDD+ Agency’s development programme during programme formulations.
2. Ensures implementation of REDD+ Agency publications strategy and plan focusing on the achievement of the following results:
Implementation of REDD+ Agency publications strategy and plan, based on the corporate publications policy.
Coordination and management of REDD+ Agency publication activities, such as content management, norms for publishing, design, etc.
Contact with printers and other suppliers to ensure production and ensure publications dissemination.
3. Supervision of the design and maintenance of the REDD+ Agency web site, intranet, focusing on achievement of the following results:
Supervision of the design and maintenance of the office web sites based on corporate requirements in cooperation with the ICT staff.
Preparation of the content for the web sites to ensure consistency of the materials.
4. Supports the business development focusing on achievement of the following results:
Launches and campaigns
Promotion and maintenance of public information campaigns on REDD+ Agency activities.
Packaging and submission of programme initiatives for donor review in collaboration with programme staff and supervisor.
Outreach
Maintenance of increased coverage and understanding of the REDD+ Agency’s work in the country or practice area through regular media contacts and provision of newsworthy information to national public and, where possible, donors.
Organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc.
Ensured access for journalists to subject matter experts.
Drafting/production of regular newsletter to donors.
Preparation of donor reports, civic education and community awareness where appropriate to support projects
Public information
Effective responses to inquiries for public information materials.
5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities.
Sound contributions to knowledge networks and communities of practice including corporate communications repositories.
Provision of training, consultancy and advice to REDD+ Agency staff on communications for development
Competencies
IV. Competencies and Critical Success Criteria
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Preparing information for advocacy
Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Results-Based Programme Development and Management
Contributes into results through primary research and analysis
Assesses project performance to identify success factors and incorporates best practices into project work
Researches linkages across programme activities to identify critical points of integration
Monitors specific stages of projects/programme implementation
Analyzes country situation to identify opportunities for project development
Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
Building Strategic Partnerships
Maintaining a network of contacts
Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Innovation and Marketing New Approaches
Enhancing processes or products
Generates new ideas and proposes new, more effective ways of doing things
Documents and analyses innovative strategies/best practices/new approaches
Resource Mobilization (Field Duty Stations)
Providing inputs to resource mobilization strategies
Analyzes information/databases on potential and actual donors
Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline
Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Preparing information for global advocacy
Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
Identifies and takes advantage of opportunities for advocating for UNDP’s mandate
Client Orientation
Establishing effective client relationships
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Anticipates client needs and addresses them promptly
Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Required Skills and Experience
Education:
University degree in Communications and other relevant fields.
Experience:
Minimum 3 years for Master degree or minimum 7 years for Bachelor degree of professional experience at the national or international level in public relations, communications or advocacy. Experience in managing media, campaign and stakeholder engagement.
Demonstrated strong familiarity with UNDP development projects in Indonesia is an advantage
Solid experience of monitoring and producing high quality report.
Excellent analytical skill and advance computer skills required
Good inter-personal and team building skills.
Full time availability for project management support duties is essential.
Familiar with Government and UN/UNDP procedures would be desirable
Knowledge of, and experience in, environmental law, mining and forestry law, and law related to indigenous people is desirable;
Having conducted due diligence would be an advantage;
Exposure to administrative and criminal law enforcement related to environmental, mining and forestry law is desirable
Strong managerial skills and the ability to coordinate a team to achieve results.
Exposure to administrative and criminal law enforcement related to environmental, mining and forestry law is desirable
Strong managerial skills and the ability to coordinate a team to achieve results.
Language Requirements:
Good working knowledge in written and spoken English is required;
Fluency in written and spoken Bahasa Indonesia is necessity.
Please apply directly through UNDP Jobs website: http://jobs.undp.org/cj_view_
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