Location : Jakarta, INDONESIA
Application Deadline : 14-Oct-14
Additional Category Environment and Energy
Type of Contract : TA Local
Post Level : NO-A
Languages Required :English
Duration of Initial Contract : Up to 31 May 2015
Background
I. Organizational Context
“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.
Background
On 26 May 2010 the Governments of Indonesia and Norway signed a Letter of Intent (LoI) to establish a REDD+ Partnership. The first phase of this REDD+ Partnership (Phase 1) was to establish an agency with the capacity to implement and manage REDD+ projects initially in the pilot province Central Kalimantan and progressively in other priority provinces across Indonesia. A Task Force (Satuan Tugas, Satgas) was established to support this initial phase and, as of June 2013 at the end of the Task Force’s mandate, the following progress was achieved:
Drafting of an integrated Presidential Regulation regarding the establishment of a REDD+ Agency and governance of REDD+ in Indonesia;
Finalisation of a REDD+ National Strategy (Stranas) and development of Provincial Strategies and Action Plans (PSAPs) for the eleven priority provinces;
Agreement on, and legal basis for, the structure and operations of a REDD+ Financial Instrument (FREDDI); its implementation awaits the establishment of the REDD+ Agency and the subsequent release of funding for Phase 2 of the LoI;
A methodology, partially trialled, for the structure and Standard Operating Procedures (SOPs) of the MRV technical unit; while international standards and an international/national REDD+ registry remain in development, the unit is ready for mobilisation following the establishment of the REDD+ Agency;
Legal review of regulatory requirements related to REDD+ implementation in particular land tenure, forest and peat-land governance, forest monitoring and law enforcement, consolidation of land concessions, and a Moratorium on all new concessions for conversion of peat and natural forest in Indonesia; and
Successful implementation of a wide range of projects by the REDD+ Task Force in the pilot province Central Kalimantan with a focus on developing an operational capacity and an enabling environment for REDD+ projects.
These achievements have prepared a basic foundation for a future REDD+ national programme that aims to address the emission-reduction target for the forestry and peat-land sectors and the national long-term goals associated with sustainable economic development and poverty reduction.
Context of this TOR
For the second phase of the REDD+ Partnership (Phase 2) to commence, it is required that the REDD+ Funding Instrument (known as FREDDI) is formally established by the REDD+ Agency along with a legal basis for its operations. Considering the time involved in establishing a fully operational Funding Instrument, additional interim funding has been provided under the Indonesian-Norway Partnership to support any potential gaps that may arise after the REDD+ Special Team’s assignment ends and the establishment of FREDDI. In addition, this funding will provide further resources for the capacity development of the REDD+ Agency in its preparations for the implementation of Phase 2 of the Indonesian-Norway Partnership. This interim funding will be managed by UNDP as a continuation of its role as fund manager under Phase 1 of the partnership.
Under the overall guidance of National Project Manager and direct supervision of the Operations Manager, the Procurement Officer ensures effective delivery of procurement services in the Support to the Indonesia REDD+ Project. He/she analyzes and interprets the financial rules and regulations and provides solutions to complex issues related to procurement. The Procurement Officer promotes a collaborative, client-focused, quality and results-oriented approach in the project.
The Procurement Officer works in close collaboration with the Programme, Operations in the CO as well as with the project teams to successfully deliver superior and swift procurement services.
Duties and Responsibilities
II. Functions / Key Results Expected
Inputs to elaboration and implementation of operational strategies
Management of procurement processes
Implementation of sourcing strategy and e-procurement tools
Facilitation of knowledge building and knowledge sharing
1. Provides analytical inputs to elaboration and implementation of operational strategies focusing on achievement of the following results:
Full compliance of procurement activities with prevailing corporate rules, regulations, policies and strategies (including UNDP’s fast track procedures); implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
Analysis and proposals on cost saving and reduction strategies in the project.
Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the project.
2. Supports management of efficient procurement processes for REDD+ project focusing on achievement of the following results:
Analysis of information for preparation of procurement plans for the projects and monitoring of their implementation.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with prevailing corporate rules and regulation.
Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) in line with prevailing corporate rules and regulation.
Management of procurement contracts ( including individual contractor) and, upon delegation of responsibility, performing the functions of approving manager level 1 in Atlas for purchase orders.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems.
Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
3. Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
Provision of support to the development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms.
Implementation of e-procurement module.
4. Ensures facilitation of knowledge building and knowledge sharing in the project focusing on achievement of the following results:
Participation in the organization of training for the operations/ projects staff on Procurement.
Synthesis of lessons learned and best practices in Procurement.
Contributions to knowledge networks and communities of practice.
III. Impact of Results
The key results have an impact on the overall project efficiency in procurement management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched information, timely and appropriate delivery of services ensure client satisfaction and overall timely delivery of project.
Competencies
IV. Competencies and Critical Success Criteria
Functional Competencies:
Building Strategic Partnerships
Maintaining a network of contacts
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline
Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
Analyzes the requirements and synthesizes proposals
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Basic research and analysis
Researches and documents ‘best practices’ in organizational change and development within and outside the UN system
Design and Implementation of Management Systems
Research and analysis and making recommendations on management systems
Maintains information/databases on system design features
Develops simple system components
Client Orientation
Establishing effective client relationships
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Actively supports the interests of the client by making choices and setting priorities to meet their needs
Promoting Accountability and Results-Based Management
Basic monitoring
Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems
Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units
Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making
Required Skills and Experience
V. Recruitment Qualifications
Education:
Master’s Degree or Bachelor Degree in Business Administration, Public Administration, Finance, Economics or related field.
Experience:
Min 4 years of relevant experience for Candidate with Master Degree or minimum 8 years of experience for candidate with Bachelor Degree at the national or international level in Procurement Management.
Experience in a highly complex and dynamic environment preferred.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.
Language Requirements:
Excellent written and spoken English and Bahasa Indonesia
No comments:
Post a Comment