GIZ Vacancy - Junior Administrative Professional (PAKLIM-WA 3)

The Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH is a German international cooperation enterprise for sustainable development with worldwide operations. PAKLIM, a Program advising and supporting the national government, local governments and industries with climate change mitigation and adaptation initiatives.  Our Work Area 3 in GHG-Reduction and Energy Efficiency in Industries and Industrial Estates is looking for

Junior Administrative Professional

A.      Responsibilities

The junior administrative professional is responsible for

• The proper management of WINPACCS Cash Book in accordance with GIZ financial management and accounting procedures
• Manages Petty Cash
• Follows up Monthly Error Sheets and Internal Control findings

The Junior Admin Professional performs the following tasks:

B.       Tasks

Accounting

§  Records daily transactions to WINPACCS cash book

§  Maintains the filing for financial records confidentially

§  Calculates and verifies travel expenses on official journeys for project staff/consultant/counterpart (national, international)

§  Updates and spreads information to work area colleagues related to finance issues

§  Monthly financial reporting, monitoring, and follow up issues settlement related to WINPACCS cash book

§  Prepares, follows up, and monitors possible financial agreements and/or local subsidies with local partners

§  Reviews and quality checks the classification of all vouchers/receipts according to completeness and to cost centers/cost category/legal as sent by the projects and corrects them if required

§  Follows up the monthly error sheets

§  Prepares internal controls in accordance with GIZ’s internal control manual and with the support of PAKLIM’s Financial Manager

Other duties/additional tasks

• Reports all problems with financial administration and compliance without delay
• Responsible for filing in accordance with GIZ rules
• Supports on event arrangement and logistical (venue, travel, hotel and flight) aspects of programme activities (trainings, meetings, workshops, etc.)
• Performs other duties and tasks at the request of management
• Consults with Team Leader, Head of IMS and the Financial Manager on all important issues

Report sequences to:

§  Team Leader

§  Head of IMS for direct supervision and day to day assignments

§  Financial Manager for consultation on the assignments

C.      Required qualifications, competences and experience

Qualifications

• Qualification in business administration with a focus on accounting or related area

Professional experience

§  At least 3 years’ professional experience in a comparable position

Other knowledge, additional competences

§  Good working knowledge of IT (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

§  Confidential handling of data and information

§  Very good knowledge of English language, and knowledge of German language will be an advantage

§  Excellent communication skills and integrity

Interested candidate should submit the application letter, CV and list of references to recruitment@paklim.org before 29th October 2014.  Please indicate your application by putting the following code in the subject line: JAP-WA 3