Request for Quotation - Videographer/ Production House

Request for Quotation

General Services Agreement (GSA)

AIP-PRISMA

Videographer/ Production House

Background

The AIP-PRISMA is a new rural development program, which is funded by the Australian Government. To build confidence and develop relationship of our current and futures key stakeholders, AIP-PRISMA needs an effective communication tool that can tell the story about our remarkable work.

Video is a very popular medium for businesses and organizations to convey messages about complex issues. It is one of the best way to enhance audience’s experience and get them to take action.

After the first successful business profile and recruitment video, AIP-PRISMA will continue to develop a series of short video (duration: 3 minutes) that will show about our program, how we work, our results, and successes in Indonesia.

Objectives

AIP-PRISMA seeks the services of a number of vendors that can direct, film, and produce short three-minute (a) success-story videos and (b) animated infographics about the program, activities, and its successes.

AIP-PRISMA will use these videos to increase understanding and support among key program stakeholders. These videos will help AIP-PRISMA engage and interact with our audiences at different levels, and educate them about the program and activities.

A success story video will spotlight our successful activities from our targeted areas, which PRISMA and its co-facilitator have designed and implemented. The video will tell the outcomes and impact of AIP-PRISMA’s interventions through the voice of selected individuals who are our partners and beneficiaries.

Animated infographics is a powerful tool to explain complex story, idea, facts and or concepts across to the reader quickly and in an interesting manner. People love facts, figures and stats. Infographics helps transform these complex stories, ideas, and facts into a visually interesting format.

AIP-PRISMA will produce a maximum of (a) three short videos and (b) one infographic video before the end of 2015.

Task Work Description

In close coordination with the AIP-PRISMA communication team, the vendor will:

·         Develop script and story boards for up to four 3-minute videos and infographics.
·         Direct, film, and produce the videos in Jakarta, Surabaya, and other possible locations.
·         Provide post-production editing and fine tuning work of the video.
·         Provide a one-stop-shop video solution, which includes subtitling, narration, and translating to the whole or part of the video.
·         Deliver the video in popular formats: Windows, YouTube, PAL, DVD, and high-res.
·         Duplicate all the formats mentioned above into 10 USB drives.

Criteria/Variables

·         Familiar with providing (a) video and/or (b) animated infographic products to a variety of clients in different industries.

·         Able to film and/or produce animation in digital, high definition (HDI) format. 

·         Have at least 3 years of experience in developing video scripts and story boards, as well as producing and directing videos and/or animation.

·         Demonstrate the ability to complete the delivery of the products on time as scheduled.

·         Able and willing to travel to Surabaya (or Jakarta) and other places within the program’s geographical target areas, on a needed basis.

Deliverables

·         Story board and accompanying scripts

·         Direct, film, and produce the videos and/or animation

·         Provide post-production services (including subtitling and Bahasa narration)

·         Deliver the videos and/or animation in different formats

·         Produce 10 USBs that contains all video format

Period of Performance

The period of performance in the GSA is for 1 year, starting immediately (or the date of the signed contract) to 12-months forward. The production schedule for a typical 3-minute video and/or animation is six weeks. PRISMA will further discuss with the vendor on agreeable details. 

Point of Contact

Vendor will work closely with AIP-PRISMA’s COMM teams Monty Mahendra and Mira Pangkey.

Requirement:

1.       Send us your best quotation including CV/ Company Profile/ Portfolio by email to procurement.aipprisma@aip-prisma.or.id, Subject : Videographer/ Production House

2. Price should be valid for 12 months period

3. Price submitted should be tax included (Tax invoice requested) for company Tax Payer

4. Payment should be by bank transfer

5. Deadline for submission of the quotation by the latest COB 24 November 2014, 05:00 PM

6. Please inform the delivery time for requested service

7. Quotation should be submitted in company letterhead, stamp and signed by authorized person.

8. Price included delivery

For further information, please contact:

Yessi Argiena, Email: yessi.argiena@aip-prisma.or.id