Save the Children seeks Admin & Logistic Officer based in North Jakarta

Save the Children is an international NGO and the world’s top independent charity for children in need. Since 1919, we have been fighting for children’s rights, saving their lives and providing hope for brighter futures worldwide.  In Indonesia, Save the Children currently works in eleven provinces, has staff of approximately 190 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.  Save the Children in Indonesia is seeking to fill the following position:

Admin & Logistic Officer – SETARA Project

1 position, based in North Jakarta

The Admin and Logistic Officer is accountable to the SETARA Program Manager with coordination line to Support Services in Indonesia Country Office for the provision of effective logistic services in both which include asset management, fleet management, warehouse management, procurement in both emergencies and development programming contexts. The post holder will also support HR administration.

Reports to: Project Manager

Staff directly reporting to this post: Driver , Office Helper, Security

Other Reporting and Coordination Responsibilities:  The Officer is expected to work in close cooperation with CO’s logistic team.

KEY AREAS OF ACCOUNTABILITY:

Administration

• Ensure timely and accurate payment for vendors, service providers including utilities payment for office.
• Ensure the office, asset and vehicle are well maintained to comply with safety regulation
• Ensure adequate vehicle insurance coverage and timely registration and permit

• Ensure that all project staff timesheets are collected and forwarded to CO’s HR team in timely manner.
• Ensure accurate and timely overtime calculation to HR team.
• Ensure that all consultant / daily worker contracts are signed and back to HR
• Close coordination with HR in Indonesia Country Office related to recruitment and contracts for individual consultant, daily worker, and service
• Maintain database of project staff excluding the salary

·         Ensure that all logistic team (drivers, security guards) understand and are able to perform their roles in an emergency

·         Manage logistic team including define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly

Logistic

• Ensure that all procurement is done in an appropriate, efficiently, timely and transparent manner as per Save the Children International Policies and procedures and internal audit requirements.
• Ensure asset register, warehouse stock, vendor list are well maintained and updated.
• Ensure efficient supply chain planning (plan, source, transport, store and dispatch)
• Ensure that efficient, cost effective fleet management are in place and in compliance with SCI standards
• Ensure that rental agreements are maintained and updated.
• Build the capacity and train the drivers and other staff in all necessary systems including procurement, warehousing, asset management and fleet management.
• Ensure adequate of office and vehicle supplies

​Others:

The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

QUALIFICATION

·         Education Degree in related field

·         3 to 5 years working experience in the same field

• Strong computer skills in Microsoft Office (Word and Excel)
• Good command of English, verbal and written
• Experience with Administration and Logistict management

• Demonstrated credibility with colleagues and stakeholders at all levels of an organization
• Leadership skills, including the ability to supervise and motivate the team with strong personal value systems
• A commitment to the values and principles of SCI

• High level of commitment to the principles of development and to the organizational and programmatic goals of  Save the Children
• Ability to solve problems, show initiative and work independently
• Respond to requests, queries in timely and customer oriented manner
• Attention to detail, particularly with regards to expense transactions and Logistic reporting

Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org

Please fill the “subject” column of the e-mails in this format: 

<ALO-SETARA><your name>

Closing date for application is up to 30 November 2014

(Only short-listed candidates will be notified)

http://indonesia.savethechildren.net/jobs

Save the Children encourages qualified candidates to apply regardless of religion, race, gender, sexual orientation or disability

All recruitment practices and procedures reflect Save the Children’s commitment to protecting children from abuse