The Asia Foundation: Temporary HR Admin Assistant

POSITION INFORMATION

Position Title	:Temporary HR Admin Assistant
Location	:Jakarta, Indonesia
Job Type and duration of contract	:Full-Time, 4 month contract period
Closing Date	:December 17, 2014

JOB FUNCTION

Legal Document Process

·        Assist with the provision of administrative support to the HR Manager on Government Relations matter.

·        Assist HRM in monitoring Legal document process done by the service agent such as: Stay Permit (ITAS or Ijin Tinggal Terbatas), Blue Book (POA or Pendaftaran Orang Asing), Multiple Exit Re-Entry Permit, Exit Permit Only, Certificate of Police Registration (SKLD or Surat Keterangan Lapor Diri Orang Asing), Work Permit (IMTA or Ijin Mempekerjakan Tenaga Asing), and other related documents

·        Submit documents to Deplu, Cabinet Secretariat, Labor Department, Custom, Police Office and Embassies in processing office and International staff permit and documentations, such as: Assignment Letter; Visa for The Asia Foundation’s Local staff; Company Regulation, Wajib Lapor Perusahaan, and Wajib Lapor Kesejahteraan Perusahaan

·        Maintain a good relationship with the Government Officers.

 

Administration Support

·        Administering staff health insurance: submitting the claims to insurance provider, monitoring the claim payment, inform to the respective staff regarding claim payment or any outstanding matter related to health insurance.

·        Help finance officer in cross-checking time sheets with leave records twice a month.

·        Provide receptionist cover as and when required.

·        Provide secretarial function: make copies and/or duplicates materials as requested HRM; prepare and transmit facsimiles, scanning, filing, etc

·        Entry data: record/ inputting staff Annual Leave and Sick Leave into Leave Record.

·        Perform miscellaneous job-related duties as assigned.

 

REQUIREMENTS

·        Minimum three to five years’ experience as administrative assistant, preferably in an international organization or large private firm.

·        Experience in processing visa, working permits, PP19, licenses renewal, and other legal document.

·        Minimum Diploma in secretarial or bachelor’s degree or equivalent education or relevant experience.

·        Deep knowledge in formalities-Expatriate Legal document procedures

·        Responsible and hard worker

·        Ability to understand and follow specific instructions and procedures

·        Self starter, enthusiasm, positive attitude, and can work independently

·        Excellent verbal and written communication skills in both English and Bahasa Indonesia.

·        Excellent interpersonal skills.

·        High level of professionalism and discretion required.

 

 

HOW TO APPLY

Please send a cover letter and resume to hrd@tafindo.org with subject heading Temporary HR Admin Assistant by December 17, 2014. The Asia Foundation is an equal opportunity employer.